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Sebago Maine Town Seal
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Board of Selectmen Minutes 04/07/2012

Call to Order
The meeting was called to order at 10 a.m. by Chairman, Ann Farley.
                                
I.      Roll Call
        Present were Selectmen Edie Harnden, Ann Farley, Allen Crabtree, Jeff Harriman, Dana Batchelder; Town Manager, Jim Smith. Guests present were Phil Strike, Jason Schoolcraft, Alan Greene, Ted Greene, and Jim Libby.

II.     Adjustments to the Agenda
        
III.    Written Communication

  • Comments from the Public
  • Old Business
  • Fire/Rescue Building Discussion
Ann and Jim met with the Town attorney to seek advice regarding the Purchasing Policy and in particular the letting of a contract for site development work and land acquisition for the proposed Fire/Rescue facility in town.  The attorney said that since land acquisition is part of the process, and since it is a specific piece of land in a specific location that is involved, that a variance to the Purchasing Policy would be in order.  He further said that the Board would be within their authority to let the site acquisition and site development work at this specific sit as a sole source contract. Allen recapped the events that led the Board to this point, referencing the fact that the several different sites had been evaluated over the years and the Shaw Brothers site was preferred because of its central location, positive effect in reducing response times and the effect on property insurance rates.  There was also a reluctance of Shaw Bros. to let other contractors come onto their land to do the site work which could adversely affect the entire project.

Jeff read the motion as set forth by the attorney to waive the purchasing policy to procure site and site work for Fire/Rescue facility. Seconded by Allen with the suggestion to amend the motion deleting “Whereas, the Project, including the Site with Site Improvements in any case will be submitted for approval to the voters of the Town at referendum;” Allen stated that this had already been approved by voters at the last Town meeting, and did not need to be presented to voters again. Jeff amended his motion per Allen's suggestion. Jim stated that the lawyer had reviewed the language in last year's warrant and was aware of existing voter approval. It was suggested that he call the attorney for opinion to approve the amendment. Motion passed 4-1 with the amendment and pending the lawyer's endorsement.
Pre bid meeting Mon. Apr.9th @ 10am. Allen and Ann will be present along with Jeff Fleming and Jon Whitten. Bidders will be asked to have bids in on Apr. 24thnot the 27th to give the Board time to review. Another meeting with Shaw Bros. will be held Wed. Apr.11th to discuss financing, time frames along with any engineer and architect concerns. Allen also requested a copy of the bid specs for the site work.


  • New Business
VII.    Reports from Town Officials
  • Town Manager
  • Selectmen
  • Committees

  • Adjournment
Jeff made the motion to adjourn at 10:45 seconded by Dana. Motion carried 5-0.

Respectfully submitted,

Ann Farley
Chairman, Board of Selectmen