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Sebago Maine Town Seal
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Board of Selectmen Minutes 05/01/12

The Public Hearing was called to order at 6:00 pm.  Chairman Ann Farley read the following excerpt from MMA: “ the Legislature last year enacted a local option excise tax exemption for vehicles owned by Maine residents who are on active military duty and who are either permanently stationed outside of Maine or deployed for more than 180 days but who still wish to register their vehicles in Maine.  The new law (36 M.R.S.A. § 1483-A) took effect on January 1, 2012.” It was explained that although this is a new state law, municipalities have the option of participating.  Municipalities choosing to participate would have to adopt the ordinance at the Annual Town Meeting.  There was discussion that the impact of this ordinance is unknown.  The consensus of the public present was that this was a great way to show our appreciation to those that serve. There being no further discussion, the public hearing was closed at 6:04 pm.

Call to Order
The meeting was called to order at 6:04 pm by Chairman, Ann Farley.
I.      Roll Call       
Present were Selectmen; Ann Farley, Allen Crabtree, Jeff Harriman, Dana Batchelder; Edythe Harnden, Town Manager; Jim Smith, and Town Clerk; Michele Bukoveckas.  Guests present were: Sherry Miller, Ray Burnell, Clarence Hanscom and Jim Jansz.

II.     Adjustments to the Agenda
        Add appointment to the Planning Board to New Business
III.    Written Communication

  • Approval of the April 17, 2012 Selectmen’s Meeting Minutes
Jeff Harriman made a motion to approve the April 17, 2012 Selectmen’s Meeting Minutes.  It was seconded by Allen Crabtree. Motion carried.

  • Approval of the April 24, 2012 Selectmen’s Meeting Minutes
These are not ready.  This will be placed on the May 22, 2012 meeting.

  • Approval of the April 27, 2012 Selectmen’s Meeting Minutes
It was stated that Tim Smith’s comments were a New Business Item.  This will be fixed, and the minutes will be approved at the May 22, 2012 meeting.
  • Comments from the Public
Dana Batchelder introduced Clarence Hanscom from D & H Construction.  D & H Construction was the second low bidder on the Fire/Rescue Building.  He and the Town Manager will visit sites that D & H built in Freeport and Topsham this week in the event that issues arise with the prospected low bidder.

  • Old Business
  • New Business
  • Update on School Budget-Sherry Miller
Sherry Miller went over an Excel presentation she prepared covering the 2012-2013 School Budget.  Sherry stated that the school budget is up $221,401 from last year, bringing the total budget to $26,104,903.  Due to lower State Town valuations, Sebago’s share could be lower this year depending on what happens at the District Meeting on May 15th.  Sherry stated that there are plans on re-instating a school teacher which could increase the budget.  It was stated that attendance at the May 15th meeting is very important.  Jim Smith will look into borrowing the Shaw Brothers sign to advertise the meeting.  Allen Crabtree will also re-print the ad in the local newspaper, which the Board of Selectmen will pay for.

Town Clerk; Michele Bukoveckas briefed the Board of the upcoming meeting and election dates as well as posting requirements for these events.  She stated that the Town Hall will need to be set up for the Public Hearing on May 22, 2012, and for Town Meeting on June 2, 2012.  In addition, she stated that she would need help setting up the meeting room for the election on May 22, 2012.  Jim stated he would remind Public Works to set up.

VII.    Reports from Town Officials
  • Town Manager
Jim Smith stated the following:
  • Road Committee developed gravel road specifications which should be used whether the Town grades or uses a contractor .  It was recommended that the Road Foreman read and become familiar with the Gravel Road Manual.
  • Road Grader. Sebago was the high bidder on the Town of Raymond’s road grader at a bid of $13,013.  Raymond’s Town Manager; Don Willard is requesting that in the event we decide to dispose of the grader we let the second highest bidder have first option as they were interested in acquiring the machine.
  • Informed the Board of upcoming medical appointments.
  • Selectmen
Dana Batchelder reported the following:
  • Cumberland Country Sheriffs' Department has “free” used cruisers which they will give to municipalities.  Dana stated that Sebago could acquire one of these vehicles for the Town Manager and Town Employees to use instead of paying mileage.  The Town would own the vehicle, and would be responsible for paying for gas and maintenance. Town Manager Jim Smith will look into this.
Jeff Harriman reported the following:
  • Feels that the Board should go to the May 15 District Meeting prepared with facts and figures to address the School Budget.  Ann Farley stated she would speak with School Board Member, Richard Merritt for how to be prepared.
Ann Farley inquired about the following:
  • Whether or not the fence at the top of the tower at Douglas Mountain would be repaired in this years’ budget.  Jim Smith stated he had estimates from Gorham Fence Company and yes, it would be repaired in this years’ budget.
Allen Crabtree reported the following:
  • Need to schedule a Board of Selectmen meeting on May 29, 2012 to address the following:
  • Review and select a BAN bank
  • Approve conditional contract with Shaw Brothers
  • Approve conditional contract with building contractor
  • Appoint building committee members
  • Approve conditional contract with “clerk of the works”
Edythe Harnden reported the following:
  • Tickets are available for the grill raffle.  She informed the Board that Michele had additional tickets in her office, if they needed more.

  • Committees
VIII.   Executive Session pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter-Town Manager Performance Review
Dana Batchelder made a motion at 7:42 pm to enter into Executive Session pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter-Town Manager Performance Review.  It was seconded by Jeff Harriman.  Motion carried.

The Board returned to regular session at 8:10 pm.  There was no action taken during executive session.

  • Adjournment
Dana Batchelder made a motion to adjourn at 8:12 pm.  It was seconded by Jeff Harriman.  Motion carried.

Respectfully submitted,

Michele A. Bukoveckas
Town Clerk