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Board of Selectmen Minutes 06/02/2012




To Tim Mayberry, Resident, in the Town of Sebago, in the County of Cumberland:

Greetings:

In the name of the State of Maine, you are hereby required by law to notify and warn the inhabitants of the Town of Sebago qualified by law to vote in Town affairs, to meet at the Town Hall in said Town of Sebago at 9:00 a.m., Saturday, the 2th day of June 2012, to act on the following:

The meeting was called to order at 9:03 am by Town Clerk, Michele Bukoveckas. Present were: Selectmen, Ann Farley, Allen Crabtree, Edythe Harnden, Dana Batchelder, Jeff Harriman, Town Manager; James M. Smith III, Budget Committee Members; Don Olden Sr., Gerald Holt, and Town Clerk; Michele Bukoveckas. Approximately 55 people were in attendance. Michele asked the public to rise and recite the Pledge of Allegiance.  

Article 1.      To choose a Moderator to preside at said meeting.
Ann Farley made a motion to nominate Alan Munroe.  It was seconded by Allen Crabtree.  Written ballots were cast; Alan Munroe was declared the winner.  Town Clerk, Michele Bukoveckas swore Alan in as moderator of the meeting.

Alan Munroe read the election results from the May 22, 2012 Town Election.

Ann Farley made a motion to use Robert Rules of Order and the Maine Moderators Manual to govern the meeting.  It was seconded by Edythe Harnden.  Motion carried.

Ann Farley made a motion to dispense with the reading of last year’s Town Meeting Minutes.  It was seconded by Allen Crabtree.  Motion carried.

Edythe Harnden stated that a gas grill would be raffled off at the end of the Town Meeting.  Proceeds from the raffle would benefit the Fuel Assistance Fund.

Allen Crabtree wanted to recognize Ted Greene for his 50 years of service to the Fire Department.  Thank you Ted!

Allen Crabtree stated that the Fire/Rescue Building was not on the warrant, but that a short question and answer session would be held at the conclusion of the Town Meeting.  He encouraged the public to vote at the referendum on June 12 .










Article 2.      To see if the Town will vote to accept and apply non-tax revenues against the total amount authorized to be raised by taxation, as follows:
        

Excise Tax
$230,000
Boat Excise Tax
$11,000
Interest Income
$1,200
Real Estate Interest
$35,000
Lien Costs
$7,300
Agent Fees
$7,000
Building Permits
$9,000
Plumbing Permits
$5,000
Transfer Station Fees
$25,300
Recreation Fees
$1,700
Franchise Fees (Time Warner)
$9,000
State Revenue Sharing
$85,000
Veterans Reimbursement
$1,500
Homestead Exemption
$20,000
General Assistance Reimbursement
$1,100
Local Road Assistance
$50,000
Tree Growth Reimbursement
$35,000
State Park Sharing
$1,000
Douglas Mountain Parking/Donations
$1,000
Other Non-tax Revenue
$6,000
Total
$542,100

        (Budget Committee and Selectmen so recommend.)

Ann Farley made a motion to approve the article as written.  It was seconded by Allen Crabtree.  Motion carried.

Article 3.      To see if the Town will vote to raise and appropriate $485,874 by taxation and other revenues to fund wages, salaries, and stipends and other expenses to fund General Government as follows:
        

Administration
$272,038
Selectmen
$12,680
Town Manager
$60,081
Clerk/Tax Collector
$85,750
Code Enforcement
$25,400
Health Officer
$700
General Assistance
$20,675
Elections
$2,675
Appeals Board
$250
Planning Board
$550
Service Providers
$5,075


        (Budget Committee and Selectmen so recommend.)

Allen Crabtree made a motion to approve the article as written.  It was seconded by Edythe Harnden.  Motion carried.


Article 4.      To see if the Town will vote to raise and appropriate $238,044 by taxation and other revenues,  including $40,000 from the Undesignated Fund to fund Public Safety, as follows:
        

Alarms
$4,000
Animal Control
$4,090
Rescue ($20,000 from UFB used here)
$52,280
Daytime Rescue
$54,562
Fire ($20,000 from UFB used here)
$111,346
Dispatch
$11,766
        (Budget Committee and Selectmen so recommend.)

Edythe Harnden made a motion to approve the article as written.  It was seconded by Dana Batchelder.  Questions were raised was to why there was increase in the Rescue and Fire budgets.  It was stated that this would be for coverage twelve (12) hours a day, seven (7) days a week. Coverage would include two individuals per shift: a paramedic, an EMT or Intermediate; plus a driver/fire fighter.  These would all be per diem positions with no benefits.  Other questions were raised regarding using funds from the UFB and whether or not this was appropriate.  Town Manager, James Smith stated that the town had additional funds above the recommended amount that could be used.  It was also stated that using the UFB funds for the Fire and Rescue budgets would a one-time deal and that next year, the additional costs for the coverage will increase next years budget. There being no other comments, the motion carried.

Article 5.      To see if the Town will vote to raise and appropriate $144,436 by taxation and other revenues to fund Health and Sanitations, as follows:
        

Solid Waste
$138,086
Universal Waste/ Hazardous Waste
$750
RWS Debt Service
$5,600
        (Budget Committee and Selectmen so recommend.)

Dana Batchelder made a motion to approve the article as written.  It was seconded by Jeff Harriman.  Motion carried.

Article 6.      To see if the Town will vote to raise and appropriate $703,056 by taxation and other revenues including $20,000 from the Undesignated Fund to fund Public Works as follows:

Roads ($20,000 from UFB used here)
$451,780
Snow Removal
$251,276
        
        (Budget Committee and Selectmen so recommend.)


Jeff Harriman made a motion to approve the article as written.  It was seconded by Ann Farley.  Motion carried.



Article 7.      To see if the Town will vote to raise and appropriate $49,000 by taxation and other revenues to fund Maintenance, Repairs, and Improvements of Town Properties, as follows:
        

Street Lights
$6,500
Town Hall
$11,150
Town Office
$12,650
Town Garage
$14,150
Veterans’ Memorial
$800
Sebago Cemetery
$150
Associated Cemeteries
$700
Small Cemeteries
$500
Historical Society
$2,400
        (Budget Committee and Selectmen so recommend.)

Ann Farley made a motion to approve the article as written.  It was seconded by Allen Crabtree.  It was stated that there were several lights in the Long Beach area, as well as on Dyke Mountain Road and Robinson Hill Road that were not lit at night  Town Manager, James Smith will do an inventory and create a work order with CMP to repair the lights.  There being no further discussion, the motion carried.

Article 8.      To see if the Town will vote to raise and appropriate $51,878 by taxation and other revenues to fund Recreation and Community Organizations, as follows:
        

Sebago Days
$3,000
Memorial Day
$500
Recreation Administration
$16,508
Douglas Mountain
$2,300
Town Beach
$3,720
SYAA Baseball
$4,000
Soccer
$600
Basketball
$500
Library
$19,250
Food Pantry
$1,500
        (Budget Committee and Selectmen so recommend.)

Allen Crabtree made a motion to approve the article as written.  It was seconded by Edythe Harnden.  It was asked why funding for Food Pantry had decreased.  Budget Committee Chairman Don Olden Sr. replied that is the amount that was requested this year.  Phil Strike suggested that funding be included to purchase a P.A . for Memorial Day.  The Board stated that the article cannot be increased, but this will be addressed in next year’s budget.  There being no further discussion, the motion carried.







Article 9.      To see if the Town will vote to raise $188,472 by taxation and other revenues, to fund the Capital Investment Program as follows: ( If funding is reduced it must be cut from the bottom up. This account is funded by priority from the top down)

Pick-up Truck
V17
$2,393
Ambulance
V06
$13,082
Plow Truck
V14
$26,412
4 x 4 Backhoe
V04
$13,086
Forestry 1
V09
$13,270
Plow Truck
V01
$22,338
Plow Truck
V05
$8,134
Engine 4
V13
$17,660
Plow Truck
V03
$11,025
Engine 3
V07
$7,810
Rescue Boat, Motor, Trailer
V20
$2,416
Roll Off Truck
V16
$6,628
Tank 1
V08
$19,466
Town Building Maintenance
P23
$10,000
Town Office Server (computer)
P16
$3,305
Public Safety Building
P09
$1,000
Town Parking Paving
P05
$10,000
Land Acquisition Fund
L01
$447


(Budget Committee, CIP Committee and Selectmen so recommend.)

Edythe Harnden made a motion to accept the article as written.  It was seconded by Dana Batchelder.  It was stated that a large majority of these items are for vehicles.  The public felt that monies need to be set aside for building maintenance.  Statements were made that the buildings house our employees, particularly fire and rescue and if we want these people to be there for us when we need them, we need to care for the buildings they work in.

Article 10.     To see if the Town will vote to fund the Branch-Duckers Snowmobile Club with funds received from the State’s snowmobile registrations refund.  (Selectmen so recommend.)

Dana Batchelder made a motion to accept the article as written.  It was seconded by Jeff Harriman.  Motion carried.

Article 11.     To see if the Town will vote to take an amount not to exceed $20,000 from the Undesignated Fund Balance to cover overdrafts in the Daytime Rescue Account. (Selectmen so recommend.)

Jeff Harriman made a motion to accept the article as written.  It was seconded by Ann Farley.  It was stated that this was in the event that revenues (collections for rescue calls) from the Daytime rescue account were not sufficient to fund wages for Daytime Rescue.  Rescue Chief Tim Smith stated that he works very hard to stay within budget and did not feel this action was necessary.  Allen Crabtree made a motion to amend the article based on a recommendation from the Rescue Chief, to take zero funds from the UFB to cover overdrafts in the Daytime Rescue Account.  The amendment was seconded by Ann Farley.  The amendment carried.  The main motion as amended carried.

Article 12.     Shall an ordinance entitled “Town of Sebago, Exempting Eligible Active Duty Military Personnel from Vehicle Excise Tax” be enacted?

Ann Farley made a motion to approve the article as written.  It was seconded by Allen Crabtree.  Town Clerk, Michele Bukoveckas stated that the ordinance would enable residents who are on active duty serving in the United States Armed Forces and who is either permanently stationed at a military or navel posts or base outside this State or deployed for military service for a period of more than 180 days an exemption on their vehicle excise tax.  She stated that although the State Legislators passed that law in January 2012, the ordinance had to be voted on at Town Meeting.  There being no further discussion, the motion carried.

Article 13.     To see if the Town will vote to take an amount not to exceed $6,000 from the Undesignated Fund Balance to pay the EcoMaine Debt Service. (Selectmen so recommend.)

Allen Crabtree made a motion to approve the article as written.  It was seconded by Edythe Harnden.  Allen Crabtree stated that in Article 5, the Town approved the payment of our annual debt payment.  This article would “pay off” our debt payment to RWS.  If this article is voted down, the last payment would be made part of next year’s budget.  There being no further discussion, the motion carried.

Article 14.     To see if the Town will vote to authorize winter maintenance (snow and ice control) on the public easement roads, subject to the approval of the Board of Selectmen. (Selectmen so recommend.)

Edythe Harnden made a motion to approve the article as written.  It was seconded by Dana Batchelder.  Motion carried.

Article 15.     To see if the Town will vote to authorize the Tax Collector to accept prepayment of taxes. (Selectmen so recommend.)

Dana Batchelder made a motion to approve the article as written.  It was seconded by Jeff Harriman.  Motion carried.

Article 16.     To see if the Town will vote to establish an interest rate of 7% on delinquent property tax bills and establish property tax due dates on the first Tuesday in November 2012 and on the first Tuesday of May 2013 for two equal payments.  (Selectmen so recommend.)

Jeff Harriman made a motion to approve the article as written.  It was seconded by Ann Farley.  Motion carried.

Article 17.     To see if the Town will vote to authorize the Selectmen for and on behalf of the Town, to execute quit claim deeds of the Town’s interest in any real estate acquired by virtue of matured tax liens and to fix the terms and conditions thereof.  (Selectmen so recommend.)

Ann Farley made a motion to approve the article as written.  It was seconded by Allen Crabtree.  Motion carried.

Article 18.     To see if the Town will vote to authorize the Treasurer, at the direction of the Board of Selectmen, to transfer funds within the approved articles to cover overdrafts at the end of the fiscal year. (Selectmen so recommend.)

Allen Crabtree made a motion to approve the article as written.  It was seconded by Edythe Harnden.  Motion carried.

Article 19.     To see if the Town will vote to authorize the Selectmen for, and on behalf of the Town, to ratify article overdrafts of less than 5%.  (Selectmen so recommend.)

Edythe Harnden made a motion to approve the article as written.  It was seconded by Dana Batchelder.  Motion carried.

Article 20.     To see if the Town will vote to authorize the Selectmen for and on behalf of the Town to apply funds received from FEMA grants for storm damage to supplement the Public Works annual budget.  (Selectmen so recommend.)

Dana Batchelder made a motion to approve the article as written.  It was seconded by Jeff Harriman.  There was discussion that this is a reimbursement for work already done from storm damage, not for new repairs.  New repairs are covered in the Road Budget.

There was discussion about which roads were earmarked for repairs this year.  Road Committee Chair, Phil Lowe stated that data has been collected and entered into the RSMS (Road Surface Management System).  This program will then help prioritize which roads need to be repaired and will estimate a cost for these repairs.  There being no further discussion, the motion carried.

Article 21.     To see if the Town will vote to authorize the Board of Selectmen to apply for and accept State and Federal grants and grants from non-profit organizations, donations or other revenues, on behalf of the Town for municipal purposes, including when necessary, the authority to sign grant contracts, documents and or other paperwork and accept the conditions that accompany grant funds, and to appropriate and expend grant funds and or other funds for authorized purposes as the Board of Selectmen deem in the best interest of the Town during the fiscal year 2011-2012.  (Selectmen so recommend.)

Ann Farley made a motion to approve the article as read, but to amend the fiscal year to 2012-2013.  It was seconded by Allen Crabtree.  The amendment carried.  Discussion followed that the article did not state that private donations could be accepted.  This could potentially eliminate many grants and donations which could be received.  That being said, Allen Crabtree made a motion to amend the article to include private donations as well.  The amendment was seconded by Ted Greene. The motion carried.  The main motion as amended:  To see if the Town will vote to authorize the Board of Selectmen to apply for and accept State and Federal grants and grants from non-profit and from private organizations  donations or other revenues, on behalf of the Town for municipal purposes, including when necessary, the authority to sign grant contracts, documents and or other paperwork and accept the conditions that accompany grant funds, and to appropriate and expend grant funds and or other funds for authorized purposes as the Board of Selectmen deem in the best interest of the Town during the fiscal year 2012-2013, was voted on carried.

Rescue Chief, Tim Smith stated that the Town had received a $13,000 grant for the Stephen and Tabitha King Foundation to purchase a power lift stretcher.  This stretcher will help hoist patients into the rescue unit and will reduce potential workers compensation claims

Representative Ralph Sarty addressed the public.  Ralph highlighted the issues the 125th Legislation worked on: MaineCare Reform, Welfare Reform, Health Care Reform, and Regulatory Reform.  He stated he enjoyed representing the district and was looking forward to his next endeavor as Selectmen for the Town of Denmark.  Ralph also introduced Jim Hamper who is running for the Senate seat.

Article 22.     At this time the Moderator shall administer the oath of office to newly elected Town Officers.

Alan Munroe asked Town Clerk, Michele Bukoveckas to swear in the new officials.  Michele Bukoveckas swore in:

Edythe Harnden  Selectmen, Assessor, Overseer of the Poor       June 30, 2015
Chris Parker            Selectmen, Assessor, Overseer of the Poor       June 30, 2013
Gerald Holt             Budget Committee                                June 30, 2015

The following will be sworn in at a later date as they were absent:

Kurt Christensen        Budget Committee                                June 30, 2013
Sherry Miller           Budget Committee                                June 30, 2014
Richard Merritt School Board                                    June 30, 2015
Joseph McMahon  School Board                                    June 30, 2014
Sherrill Brown          Cemetery Committee                              June 30, 2017
Anne McMahon    Dr. Joseph Potter Fitch Trustee         June 30, 2019

Ann Farley thanked Dana Batchelder for his service to the Board of Selectmen.

The drawing for the gas grill was held, and Butch Farley was the winner.


Ted Greene made a motion to adjourn at 10:40 am.  It was seconded by Phil Lowe.  Motion carried.

Respectfully submitted,



Michele A. Bukoveckas
Town Clerk





Note: These minutes are not verbatim.  A recording in available in the Clerk’s Office.