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Board of Selectmen Minutes 08/07/2012

Call to Order
The meeting was called to order at 6:00 pm by Chairman, Ann Farley.
I.      Roll Call       
Present were Selectmen; Ann Farley, Allen Crabtree, Edythe Harnden, Jeff Harriman, Chris Parker, Town Manager; James M. Smith III, and Town Clerk/Recorder, Michele Bukoveckas.  Guest present was James Libby.

II.     Adjustments to the Agenda
                New Business:
  • F.E.R.C  Letter and Resolution Discussion
  • Signing of Cumberland County Tax Warrant
III.    Written Communication

  • Approval of the July 17, 2012 Selectmen’s Meeting Minutes
Edythe Harnden requested that her name be corrected.  There being no further corrections, Edythe Harnden made a motion to approve the minutes.  It was seconded by Allen Crabtree.  Motion carried.

  • Comments from the Public
Jim Libby stated that the Summer Lunch Program is winding down.  The programs’  participation was 20% similar to last year  Jim Libby also stated that a Bean Supper to benefit the Food Pantry will be held at the Sebago Methodist Church in North Sebago on August 18.  Lastly, Jim reported that the Sebago Lake Chamber of Commerce is doing a Community Coin Challenge that will benefit Food Pantries in the Sebago Lake Region

  • Old Business
  • Discuss Fire & Rescue Referendum Survey
It was stated that the suggestion box at the Town Office had been taken down, but that surveys could be deposited in the night drop box.  Other discussions including removing the questions regarding the allocation of funds as the Town has a recommendation from the Town Attorney. Discussions on replacing Tank 2 will occur at the September 18 Board of Selectmen meeting. The Board requested that the survey be included with the tax bills in the fall with a return date of November 6, 2012.  A check box will be included to ask if the recipient is a resident or non-resident.  Allen to check into the on line survey link.

Allen Crabtree made a motion to have Cardinal Printing print the survey and include it with the tax bills.  It was seconded by Jeff Harriman. Motion carried.

  • Discussion of  Purchasing Policy
Additional language was suggested to add further clarity to Section VI-Purchases.  There being no further discussion, Allen made a motion to adopt the Purchasing Policy.  It was seconded by Edythe Harnden.  Motion carried.

  • New Business
  • F.E.R.C  Letter and Resolution Discussion
Allen Crabtree stated that Larry Plotkin had suggested that a maximum flow release of 15,000 CFM be included in the resolution.  Allen Crabtree made a motion to approve the Letter and Resolution with changes.  It was seconded by Jeff Harriman.  Motion carried.  

  • Signing of Cumberland County Tax Warrant
Jeff Harriman made a motion to sign the Cumberland County Tax Warrant.  It was seconded Chris Parker.  Motion carried.  

VII.    Reports from Town Officials
  • Town Manager
Jim Smith reported the following:
  • Abutters to Douglas Mountain are entertaining gifting 6 acres of land to the Town, providing the Town pay the costs associated with preparing the deed.  The Board stated that funds from the Land Acquisition Fund could be used.  Jim was instructed to proceed with the project. No vote taken to accept the property at this meeting.
  • An attorney representing a resident on Pickering Street sent a letter and a copy of a survey.  The survey shows that the building currently overlaps the Town R.O.W.  The attorney is requesting the Town convey the 10 ft to the property owner.  The Board felt that by doing so, they are setting precedent and will have to do the same for other properties in Town.  Allen Crabtree made a motion to direct the Town Manager to contact the attorney, and to investigate the possibility of moving the camps into compliance.  It was seconded by Edythe Harnden.  Motion carried.  This issue will be brought back at the first meeting in September.
  • Jessie Duplin of Wadsworth  Woodlands provided a timber sale agreement.  This would be for the woodlots on the Folly and Northwest River Rd.  Jessie stated that there is approximently $3,000-$5,000 in revenue.  The Board felt that this was not a good time to be doing this and lumber prices are low.  Chris Parker stated that he has knowledge in this field and will look at the lots to see what should be done.  He will report his findings at the next meeting.
  • Aaron Shapiro from CPCOG, has stated that HUD is auditing several of the CDBG Weatherization Grants, and Sebago is on the list.  Jim would like to meet with Allen, Edythe and Michele tomorrow at 10 am to go over the grants.
  • Received quotes for insulating Town Hall and Station 2.  He will bring these back at the next meeting.
  • Selectmen
Edythe Harnden reported the following:
  • Camp O AT KA Benefit supper for the Fuel Assistance Fund will be held on August 28, 2012
  • Need to have a public hearing in September for the new G.A. Maximums.
Allen Crabtree reported the following:
  • Jim Budway from Cumberland County is inquiring on the status of Public Works converting to Narrowband.-This will be looked into.
  • Frank O’Hara will be present at the August 14, 2012 SES Task Force Meeting to go over the Finalized Report.
Ann Farley reported the following:
  • August 21, 2012 will be a Goal Setting Workshop.  
  • The Ordinance/Policy Review Committee will be tackling Planning Board Fees, especially, Escrow Funds next.
Jeff Harriman reported the following:
  • Would like the Douglas Mountain Committee to meet sometime in September.

Chris Parker had nothing to report.

  • Committees

  • Adjournment
Ann Farley made a motion to adjourn at 7:35 pm.  It was seconded by Allen Crabtree.  Motion carried.

Respectfully submitted,
Michele A. Bukoveckas
Town Clerk