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Sebago Maine Town Seal
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Board of Selectmen Minutes 08/21/2012

Call to Order
The meeting was called to order at 6:05 pm by Chairman, Ann Farley.
                                
I.      Roll Call       
Present were: Selectmen; Ann Farley, Edythe Harnden, Allen Crabtree, Chris Parker, Town Manager: James M. Smith III. Guests present were: Ken Littlefield and Phil Strike.

III.    Comments from the Public
        Ken Littlefield had two concerns.
  • Had heard the showers were being used in the Town Hall and Station 1. He had spoken with firemen and no one used the showers in the Station. He questioned misuse of the access code. Jim to speak with Davey Crawford regarding the issue.
  • Ken was also concerned about phone service with Time Warner. Reports that no phones work with power outages and is concerned as to how this will affect the Fire Stations. This was not a problem with Fair Point, but could be with the Town changing to Time Warner. Jim to speak with Time Warner.  
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  •  New Business
          There was no new Business


  • Written Communication
There was no written communication.


  •     Old  Business
            There was no old business.

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VII.    Reports from Town Officials
  • Town Manager
Jim Smith reported on the following:
  • Briefly discussed fire hydrants and mentioned that no easements have been accepted the Town. Maintenance needs to be done. Pending approval of existing hydrants and easements acceptance by the Town, he will call a Directors meeting between Fire and Public Works to coordinate a maintenance plan.

  • Selectmen
Concerns were raised by several Selectmen as to the noise and annoyance factor from fireworks. Most people are compliant with the cut- off time of 10 PM. The Town does not have a Noise Ordinance and we do not have a police force to enforce a Fireworks Ordinance.

  • Committees
There were none.

VII.            Adjournment
        Edythe Harnden made a motion to adjourn at 6:28 PM.  It was seconded by         Allen Crabtree. Motion approved 4-0. Meeting adjourned at 6:28 PM. The  Board of Selectmen then moved into the Goal Setting Workshop.


Respectfully submitted,

Ann Farley,
Chairman, Board of Selectmen


Board of Selectmen Goal Setting Workshop August 21, 2012

The regular Board Meeting was concluded at 6:28 pm on August 21, 2012, and the Board’s Goal Setting Workshop began after a short break. ~In attendance at the workshop were Selectmen Ann Farley, Allen Crabtree, Edythe Harnden, and Chris Parker, and Town Manager Jim Smith.  Selectman Jeff Harriman was absent.

The Board and Town Manager convened a workshop to review goals and objectives set at the last BoS goal workshop on September 11, 2011, to add any new goals to the list, and to prioritize the top goals for the Board and the Town Manager for the next six to twelve months.

The first task was to look at the top eight goals prioritized at the September 21, 2011 workshop. Five were removed.

These five were removed:

  • Implement a road plan  - this has been completed.
  • Site, Fund and Build a new Fire and Rescue Building – voters at a June 12, 2012 referendum defeated this measure.  
  • Develop Future Scenarios for Sebago Elementary School – the initial planning phase has been completed.  A new goal for the future of SES was added as the next step in this process.
  • Develop Harbor Master Ordinance – this Board of Selectmen’s goal was eliminated, although leaving the door open for a citizen-initiated draft ordinance.
  • Improve energy efficiency and security at the Town Hall – measure to improve energy efficiency at the Town Hall are now being bid and should be completed before winter.  Discussion will continue on security measures.
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These three were continued as on-going goals:

Priority 1Develop support system for Sebago’s elderly
Goal – weatherize homes of the elderly in town and otherwise assist them
Progress – 2 CDBG grants secured, weatherization program progressing~~~~~~~~~~~~~~
Assigned to – Edythe Harnden with assistance from the TM and Allen Crabtree
Target completion date – on-going effort

        Priority 2 - Review Town ordinances
Goal – review, clean up and replace ordinances as appropriate
Progress – several ordinances reviewed and revised
Assigned – all BoS members. One ordinance at a time.
Target completion date – on-going effort

Priority 3Improve the Douglas Mountain recreation area
Goal – improve hiking trails, repair stone tower, cut trees to open up view from the top...
                Progress – a Douglas Mt committee has been appointed
                Assigned – committee, including Ann Farley, Jeff Harriman, TM
Target completion date – on-going

The second task was to review the remaining goals identified at the 2011 workshop but that did not make it into the top priority goals. ~
Three were removed since they were either completed or were being worked on anyway.  
Two new goals were added. Investigate/research improving law enforcement in town and Develop and implement a town equipment maintenance policy
Explore establishment of land trust
- review/revise comprehensive plan
- implement comprehensive plan goals, land use ordinance
- set priorities & goals for land acquisition
- enhance the quality of life in Sebago
Improve the town beach
        - replenish/improve sand at the beach
Develop selectmen bylaws/charter
Develop a plan to identify and protect the town’s historic resources and beautify town owned properties
Develop a policy for private use of town property
Develop plan and implement to keep the Sebago Elementary School open
Develop and implement a noise ordinance
Develop and implement a fireworks ordinance
Develop and implement a plan to maintain, repair and restore town cemeteries

These goals were then prioritized.  Each Selectman and the Town Manager each had five votes to cast for the goal(s) they felt most important to pursue.  Voting results were as follows, arranged in order of votes received:

Investigate/research improving law enforcement in town (5 votes)
Develop plan to keep the Sebago Elementary School open (5 votes)
Maintain, repair and restore town cemeteries (5 votes)
Develop and implement a town equipment maintenance policy (4 votes)
Develop and implement a fireworks ordinance (3 votes)
Develop selectmen bylaws/charter (2 votes)
Explore establishment of land trust (1 vote)
Improve the town beach  (no votes)
Develop a plan to identify and protect the town’s historic resources and beautify town owned properties (no votes)
Develop a policy for private use of town property (no votes)
Develop and implement a noise ordinance  (no votes)
On the basis of the voting, these four goals were added to the list of top goals for Sebago to be worked on during the next six to twelve months:

Priority 4Investigate/research improving law enforcement in town
Goal – review options to improve law enforcement in town by the County Sheriff, or by other means.
Progress – this problem has been looked at before and no economic solutions were developed.  This will be another look at the problem.
                Assigned – Edythe Harnden, TM
Target completion date – recommendations to the BoS by Nov 15

Priority 5Develop plan to keep the Sebago Elementary School open
Goal – Continue process to convince SAD61 to keep the SES open in town..
Progress – An initial planning study of options has been completed.  Now a strategy is needed to involve the Board of Selectmen and Sebago Citizens in an effort to keep the SES open here in town.  
Assigned – Citizen advisory committee (already appointed), Allen Crabtree, TM
Target completion date – recommendations to the BoS by Nov 15

Priority 6Maintain, repair and restore town cemeteries
Goal – Develop a plan and implement efforts to restore damaged stones, fences and gates at cemeteries in town.  
Progress – An inventory of cemeteries and needed maintenance has been made.  A data base has been discussed.  Schedules, goals and operating budget need to be developed.  
Assigned – Citizen advisory committee (already appointed), Ann Farley and Chris Parker.
Target completion date – recommendations to the BoS by Nov 15

Priority 7Develop and implement a town equipment maintenance policy
Goal – Develop a tracking plan to regularized maintenance of town vehicles and major pieces of equipment
Progress –Schedules, goals and operating budget need to be developed.   Software is available to develop a data base.
Assigned – Town Manager and Department Heads (Tim Mayberry, Ken Littlefield, Tim Smith), Chris Parker
Target completion date – Plan by Town Meeting 2013.

Allen made a motion to adjourn the workshop at 7:37 p.m. ~Edythe seconded it. ~Motion carried.