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Sebago Maine Town Seal
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Board of Selectmen Minutes 03/05/2013

Call to Order
The meeting was called to order at 6:07 pm by Chairman, Ann Farley.
I.      Roll Call       
        Present were Selectmen; Ann Farley, Allen Crabtree, Edythe Harnden, Chris Parker (Joined the meeting at 6:25 pm), Town Manager; James Smith III, Town Clerk and Recorder, Michele Bukoveckas.  Guests present were: Jerry Holt, Marjorie and Jim Jansz, Tina Vanesse, Jim Libby, Phil Lowe, Linda and Kevin Sheehan, and  Rick Bates.

II.     Adjustments to the Agenda
III.    Written Communication

  • Approval of the February 5, 2013 Selectmen’s Meeting Minutes
A minor correction was made concerning instructing the Town Manager to move forward with making the Code Enforcement Officer a full time position.  There being no other corrections, Allen Crabtree made a motion to approve the minutes as amended. It was seconded by Ann Farley.  Motion carried.
  • Comments from the Public
  • Representative, Jonathan Kinney to address the Board
Representative Kinney stated that he is on the Veterans and Legal Affairs Committee.  This committee addressed bills that concern Veterans, Cemeteries, and Elections, Alcohol Bureau as well as other issues.  He stated that the Legislature passed a supplemental budget.  Rep. Kinney stated that the governor’s first concern is to repay the hospitals for Maine Care.  The Board inquired about the status of State Revenue Sharing. It was stated that in the upcoming months there will be regional meetings regarding State Revenue Sharing.  He will keep the Board informed so they can attend.

Planning Board members; Phil Lowe, Tina Vanesse expressed their support to change the position of Code Enforcement from part time to full time.  They stated that the Town is growing and needs someone who is knowledgeable of the rules and regulations.  The CEO has demonstrated his abilities above and beyond and this change would be beneficial to the town as well as taxpayers.

Phil Lowe addressed the Board concerning the Town contracting for gravel.  Phil stated that by doing so, the Town could “lock in” a lower price over a period of years.  The Board asked Phil and the Road Committee to look into this.

  • Old Business
  • Land for Town Preserve Follow-up Discussion
The Board discussed the following:
  • Recreation rights would exist whether or not the Town contributes $25,000
  • By contributing $25,000 the Town would have timber rights
  • A plan for the use of the Land Acquisition Fund should be developed.
  • Would like to bring this item to the voters at the Annual Town Meeting.
Ann Farley made a motion to have an article on the Town Meeting Warrant asking the voters to use $25,000 from the Land Acquisition Fund to purchase the 130 acres of land from Loon Echo Trust.  It was seconded by Allen Crabtree.  Motion carried.

  • Appoint Budget Committee Member (Rick Bates)
Allen made a motion to appoint Rick Bates to the Budget Committee. It was seconded by Edythe Harnden.  Motion carried.

  • CIP Budget Discussion
The Board will schedule a workshop on March 19, 2013 at 6:00 pm to discuss any loose ends in the budget and CIP.

  • New Business
  • Tar Sands Warrant Article Discussion
It was stated Casco passed a resolution at their Special Town Meeting in January.  Michele stated that she received a statement from Portland Water District stating they cannot take a position when they have not seen a plan. The Board agrees that it is difficult to take a position when they (BOS) have not seen an environmental review or a spill response plan.  It was stated that Waterford or Harrison has a resolution that addresses an environmental review and spill response plan, perhaps we can get a copy of it.  The Board will then review the resolution, and if it feels necessary, will ask for a citizen’s petition to place the issue before the voters at the Annual Town Meeting.This issue will be brought back at the next Board Meeting.

  • Sebago Elementary School Study Discussion
Sebago was able to conduct this study as a result of a Community Development Block Grant.  This study was done because the M.S.A.D. # 61 Facilities Committee recommended a series of building closures, consolidations or upgrades to help deal with declining school enrollment.  This study looked at options for either leaving the school open or closing it, as well as options for the building should it return to the Town.  Allen asked the Board to review the document.   MSAD 61 has formed an ad hoc committee to address school-system wide elementary school issues, and Allen is on the committee and Ann is his alternate.  There will be a public hearing at the High School on April 8, 2013 at 6:30 p.m., everyone is invited to attend.

  • Abatement Denial Discussion-Map 029, Lot 015
John O’Donnell & Associates, Sebago’s assessing agent recommends an abatement denial.  Michele stated that because the building in question was not demolished until October 2012, and assessments are made as of April 1st of each year, the taxes for 2012 stay.  Updates to the assessment will be made for the 2013 tax year.  Allen Crabtree made a motion to approve the denial.  It was seconded by Chris Parker.  Motion carried.

VII.    Reports from Town Officials
  • Town Manager
Jim reported the following:
  • An heir to a piece of property which abutts Douglas Mountain would like to donate the property to the Town. The heirs are willing to sign, however, the ex wife now lives outside the United States. Her signature is needed as well. The attorney can send her a letter, or the Town can acquire the land through the foreclosure process.  Allen Crabtree made a motion that the Town Manager contact the attorney, and have the letter sent.  It was seconded by Chris Parker. Motion carried.
  • Selectmen
Chris Parker had nothing to report.

Ann Farley commented on the following:
  • Warrants are ready on Thursday afternoons.  Please try to sign them as soon as possible so the checks can be mailed. This will help eliminate late fees.
  • It is time for the Town Manager’s performance evaluation.  This will be done during Executive Session at the April Board of Selectmen’s Meeting.  
  • Please get your Annual Reports done
Edythe Harnden commented on the following:
  • Would like Department Heads to go back over their budgets to see if anything can be cut.  She feels that the budget is really high this year and that could cause hardships on tax payers.
Allen Crabtree had nothing to report.

  • Committees

  • Adjournment
Allen Crabtree made a motion to adjourn at 8:05 p.m.  It was seconded by Edythe Harnden.  Motion carried.

Respectfully submitted,
Michele A. Bukoveckas
Town Clerk