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Board of Selectmen Minutes 04/02/2013


Call to Order
The meeting was called to order at 6:10 p.m. by Chairman, Ann Farley.
                                
I.      Roll Call
        Present were Selectmen; Ann Farley, Allen Crabtree, Edythe Harnden, Chris Parker; Jeff Harriman (Joined the meeting at 6:40 pm), Town Manager; James Smith III, Town Clerk and Recorder, Michele Bukoveckas.  Guests present were: Jerry Holt, Jim Libby, Carrie Smith, Denise Olsen, June Berry, Jim Jansz, Dawn Touchette, Patrick Berry, Sebago Elementary Principal; Kirsten Goff, Recreation Director; Corinne Davis, Karen Wiles, Shelley Willey, Esther Chase, Shelly McCulloch, Scott McCulloch, Lori Cohoon, Larry Whitten, Annie Jefferson, Sharon Colpin, Sebago School Board members Joe McMahan and Richard Merritt, and Superintendent of M.S.A.D. # 61; Dr. Kathleen Beecher.    

Ann Farley welcomed the public.  She stated that this was not a public hearing, that Dr. Beecher was present to explain the mission of the Facilities ad  hoc  Committee and the proposed FY 13-14 School Budget.  A public hearing will be at Lake Region High School on April 8, 2013 at 6:30 p.m to hear comments on the MSAD61 elementary schools.  Comments from the public will be welcomed at that forum.

II.     Adjustments to the Agenda
        Proposed that Dr. Beecher address the Board after comments from the public.
        
III.    Written Communication

  • Approval of the March 5, 2013 Selectmen’s Meeting Minutes
Allen Crabtree made a motion to approve the March 5, 2013 Selectmen’s Meeting Minutes.  It was seconded by Edythe Harnden. Motion carried.

  • Comments from the Public
Jim Libby asked that there be clarification regarding the upcoming school meetings.  It was stated that Dr. Beecher will clarify the meeting schedule.

  • Old Business
There was none.

Dr. Beecher stated that the mission of the Facilities ad hoc committee was to visit elementary schools and to make recommendations regarding short and long-term solutions to the school board.  The committee consist of :  an Outside Facilitator, Superintendent of Schools, Director of Transportation, Facilities and Food Service, 1 Board Member from each Town, 1 Select Board member from each Town, 1 School Administrator from each Town, 2 Teachers from each Town, and 1 parent/community member from each Town.  The committee meets and tours each of the schools looking at everything from the playground to the boiler room. They take notes on the strengths, weaknesses and everything in between.  The tour of Sebago Elementary will be, Wednesday, April 3, 2013 at 5:30 p.m. Although the public can attend, this is not open to public comment.  The committee will meet with the public at Lake Region High School on April 8, 2013 at 6:30 to hear any comments from the public on short and long term solutions for the elementary schools.  The committee will then meet in April and May and make recommendations to the School Board on May 20th.

Dr. Beecher then spoke about the proposed school budget.  She stated that the Lake Region is looking at another “big” hit in reduced subsidies this year from the State.  One of which is the proposed shifting of funding for the teachers retirement accounts.  The State used to pay this portion of the budget ($357,550), but this will be shifted to the local taxpayer.  She went over the additions and reductions that were proposed by the leadership team, which results in an increase of approximately 7%.  The cost impact to Sebago will be defined once additional information is received from the State, and she will send that information to the town once she receives it.

  • New Business
  • Budget Discussion
The Board went over the budget.  There was discussion as to whether or not the funds in 30-02-11-03 (Equipment Rentals) was sufficient.  This line item contains funds for a bulldozer rental for the sand/salt mixing, road side mowing, and excavator rentals in the event that the town does not want to use undesignated funds to purchase an excavator, which would ultimately save the Town on interest charges.

Ann Farley also stated that raises for full time employees should be delayed for six (6) months. There was agreement among the Selectmen to do this, and Allen will revise the budget to reflect no pay raises at this time. This would give the Policy Review Committee time to develop a salary scale.  The Board would then call a Special Town Meeting to draw the funds from the Undesigned Fund for the pay raises.  

  • Discussion of Warrant Articles
The Board reviewed the preliminary draft of warrant articles.  Wording concerning the Budget Committee recommends will be removed from non budgetary articles.  Allen Crabtree made a motion for the Selectmen to endorse Article 17 (Land Purchase Article).  It was seconded by Jeff Harriman.  Motion carried with Edythe Harnden and Ann Farley opposing.

  • Dr. Kathleen Beecher, Superintendent of M.S.A.D. # 61 to discuss ADHOC Facilities Committee and School Budget
Previously stated above.

VII.    Reports from Town Officials
  • Town Manager
Jim Smith explained the basics of the UFB and its purposes.  The UFB is a continuously moving target.  Excess revenues and unexpended funds from the budget roll into the UFB or “rainy day” fund.   As a rule of thumb, the Town should keep a minimum of 3 times the highest months of expenditures.  The excess can then be used to help off set the mil rate or to meet unanticipated expenses (with voter approval).

  • Selectmen
Chris Parker had nothing to comment.

Jeff Harriman had nothing to comment.

Edythe Harnden inquired about the recent foreclosures.  She stated that the Town’s policy does not state what happens once the foreclosure occurs, such as; the Town receives rent from the occupant, or the occupant is forced to move out.  Jim Smith stated that the Town Attorney is drafting a letter which will be sent to the property owners.  This letter will be presented to the Board at the next meeting for their approval prior to being sent out.

Some Board member stated that they were unaware the Town had a policy for the disposition of Tax Acquired Property.  Michele stated that the committee had not meet in many years because the property owners have paid their taxes.

Item 1-G of the Tax Acquired Property Policy states that funds from the sale of Tax Acquired Property can be used to fund the Land Acquisition Fund within the Capital Investment Program.  Allen would like to have this checked with the auditors on whether or not this is permissible.

Ann Farley reminded the Board that the Planning Board will be having a Public Hearing on the proposed changes to the Land Use Ordinance on Tuesday, April 9, at 7:00 p.m.

  • Committees

  • Executive Session pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter-Town Manager Performance Review
Ann Farley made a motion to enter into Executive Session pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter-Town Manager Performance Review at 8:00 p.m..  It was seconded by Jeff Harriman.  Motion carried.

The Board returned to regular session at 8:20pm.  There was no action taken during executive session.

  • Adjournment
Allen made a motion to adjourn at 8:23 p.m.  It was seconded by Jeff Harriman.  Motion carried.


Respectfully submitted,
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Michele A. Bukoveckas
Town Clerk