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Sebago Maine Town Seal
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2013 Annual Town Meeting Minutes 06/01/2013
TOWN OF SEBAGO
TOWN WARRANT
FISCAL YEAR 2013-2014


To Tim Mayberry, Resident, in the Town of Sebago, in the County of Cumberland:

Greetings:

In the name of the State of Maine, you are hereby required by law to notify and warn the inhabitants of the Town of Sebago qualified by law to vote in Town affairs, to meet at the Town Hall in said Town of Sebago at 9:00 a.m., Saturday, the 1st day of June 2013, to act on the following:

The meeting was called to order at 9:00am by Town Clerk, Michele Bukoveckas.  Present were: Selectmen; Ann Farley, Allen Crabtree, Chris Parker, Edythe Harnden and Jeff Harriman.  Budget Committee Members included Jerry Holt, Rick Bates and Phil Lowe.  Approximately 60 townspeople were in attendance.

Article 1.      To choose a Moderator to preside at said meeting.
        A motion was made by Ann Farley to nominate Alan Munroe.  It was seconded by Allen Crabtree.  A motion was made by Thomas Ruppurt to nominate Michele Bukoveckas.  It was seconded by Ron Irish.  Alan Munroe was elected by written ballot and sworn in by Michele Bukoveckas.

Alan Munroe asked for a motion to adopt Robert Rules of Order and Maine Moderator’s Manual to conduct the meeting.  A motion was made by Ann Farley and seconded by Jeff Harriman.  Motion carried.

Alan Munroe asked for a motion to dispense with the reading of the last Annual Town Meeting.  A motion was made by Ann Farley and seconded by Jeff Harriman.  Motion carried.

At this time, Alan Munroe introduced Senator Jim Hamper and Representative Jon Kinney. Ted Greene made a motion to allow them to speak.  It was seconded by Ann Farley.  Motion carried.  Senator Hamper and Representative Kinney both stated that the State Budget is still in progress.  Major points of discussion included the elimination of State Revenue Sharing and increasing the State Sales Tax by 1%.  Representative Kinney stated that the Homestead Exemption should be safe from elimination. The elimination of State Revenue Sharing and/or the Homestead Reimbursement would directly affect the Town Budget. Both stated that special sessions are being held to complete the budget.  

The May 21, 2013 Election Results were read:

It was stated that due to a tie in the Board of Selectmen race, a run-off election will be held on June 27, 2103 to determine the winner of the second seat.  Polls will be open from 3pm-7pm.


Town Manager, Jim Smith addressed the townspeople.  He stated that several of the following articles were asking to draw funds from the Undesignated Fund Balance.  Jim stated that the UFB was $1,756,000 as of June 30, 2012.  The UFB is the accumulation of all money remaining (unspent) and all non tax revenues collected above the budgeted amounts.  The Town Auditors recommend a fund balance of 3 times the average monthly expenditures.  This figure is approximately $1,250,000.  This warrant is asking to use $253,356.00, leaving $228,644 in excess.


Article 2.      To see if the Town will vote to accept and apply non-tax revenues against the total amount authorized to be raised by taxation, including:
        

Excise Tax
$230,000
Boat Excise Tax
$11,000
State Revenue Sharing
$85,000
Local Road Assistance
$50,000
Transfer Station Fees
$25,300
Building Permits
$9,000
Plumbing Permits
$5,000
Real Estate Interest
$35,000
Lien Costs
$7,300
General Assistance Reimbursement
$1,100
Agent Fees
$7,000
Time Warner Franchise Fees
$9,000
Tree Growth Reimbursement
$35,000
State Park Sharing
$1,000
Douglas Mountain Parking/Donations
$1,000
Veterans Reimbursement
$1,500
Homestead Exemption
$20,000
Recreation Fees
$1,700
Other Non-tax Revenue
$7,200
Total
$542,100
        (Budget Committee and Selectmen so recommend.)


Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree.
The question was raised as to what would happen if State Revenue Sharing and the Homestead Exemption is cut.  Allen Crabtree stated that 1 of 3 things would happen:
  • reconvene budget/CIP/Board of Selectmen and make budget cuts
  • Hold a Special Town Meeting
  • make cuts and increase property taxes.  Jim Libby asked if these revenues figures have changed and was informed they had not.
There being no further discussion, the motion carried.











Article 3.      Shall the Town appropriate $16,000 from undesignated fund balances for (Administration) computer upgrades; and shall the Town reduce the operating budget expenditures (Administration) by that amount ?  (Budget Committee and Selectmen so recommend.)

Allen Crabtree made a motion to approve the article as read.  It was seconded by Edythe Harnden.  Motion carried.

Article 4.      To see if the Town will vote to raise and appropriate $524,216 $508, 216 by taxation and other revenues to fund wages, salaries, and stipends and other expenses to fund General Government including:
        

Administration
$302,31   $286,311
Selectmen
$12,680
Town Manager
$61,670
Clerk/Tax Collector
$85,750
Code Enforcement
$44,305
Health Officer
$500
General Assistance
$9,025
Elections
$2,300
Appeals Board
$250
Planning Board
$550
Service Providers
$4,875
        (Budget Committee and Selectmen so recommend.)

Edythe Harnden made a motion to approve the article as read.  It was seconded by Chris Parker.  Motion carried.

Article 5.      To see if the Town will vote to raise and appropriate $253,031 by taxation and other revenues to fund Public Safety, including:
        

Alarms
$4,000
Animal Control
$4,090
Rescue
$58,590
Daytime Rescue
$55,362
Fire
$119,002
Dispatch
$11,987
        (Budget Committee and Selectmen so recommend.)

Chris Parker made a motion to approve the article as read.  It was seconded by Jeff Harriman.  Ted Greene took a moment to state that Sebago has the a Fire and Rescue Department with high levels of training as well as both departments being cross trained.  He thanked them for their service.  There being no further discussion, motion carried.


Article 6.      Shall the Town appropriate $7,000 from undesignated fund balances for the costs of conducting a Hazardous Waste Day and shall the Town reduce the operating budget expenditures (Hazardous Waste) by that amount ?  (Budget Committee and Selectmen so recommend.)

Jeff Harriman made a motion to approve the article as read.  It was seconded by Ann Farley.  Motion carried.

Article 7.      To see if the Town will vote to raise and appropriate $134,475 $127,475  by taxation and other revenues to fund Health and Sanitations, including:
        

Solid Waste
$127,025
Universal Waste
$450
Hazardous Waste
$7,000
        (Budget Committee and Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree.  It was stated that the Hazardous Waste Day would occur every other year.  There being no further discussion.  Motion carried.

Article 8.      Shall the Town appropriate $25,000 from undesignated fund balances for summer road paving work; and shall the Town reduce the operating budget expenditures (Summer Roads/Paving) by that amount?  (Budget Committee and Selectmen so recommend.)

Allen Crabtree made a motion to approve the article as read.  It was seconded by Edythe Harnden. It was stated that Robinson Hill Road and Allen Road would have work done this year.  Robinson Hill Road would be grinded, re-built with a gravel base and re-surfaced. Allen Road would also be re-surfaced. There were questions regarding how roads are selected for paving, as some members of the public felt that roads had been done in the past which did not need work.  It was stated that funds are limited, and that the Town does the best it can with the available funds. There being no further discussion, the motion carried.


Article 9.      Shall the Town appropriate $106,000 from the undesignated fund balance for the buyout purchase of a 2011 Caterpillar excavator and shall the Town reduce the operating budget expenditures (Summer Roads/Rental) by $12,000 ?  (Budget Committee and Selectmen so recommend.)

Edythe Harnden made a motion to approve the article as read.  It was seconded by Chris Parker.  Motion carried.

Article 10.     To see if the Town will vote to raise and appropriate $740,728  $703,728 by taxation and other revenues to fund Public Works including:
        

Roads
$488,180  $451,180
Snow Removal
$252,548
        (Budget Committee and Selectmen so recommend.)

Chris Parker made a motion to approve the article as read.  It was seconded by Jeff Harriman.  discussion, motion carried.
Article 11.     Shall the Town appropriate $5,000 from undesignated fund balances for cemetery repairs and improvements, including headstone repairs and signs and shall the Town reduce the operating budget expenditures ( Small Cemeteries) by that amount?(Budget Committee and Selectmen so recommend.)

Jeff Harriman made a motion to approve the article as read.  It was seconded by Ann Farley.  Motion carried.

Article 12.     To see if the Town will vote to raise and appropriate $52,200  $47,200 by taxation and other revenues to fund Maintenance, Repairs, and Improvements of Town Properties, including:
        

Street Lights
$6,500
Town Hall
$12,500
Town Office
$13,100
Town Garage
$12,200
Veterans’ Memorial
$550
Sebago Cemetery
$150
Associated Cemeteries
$700
Small Cemeteries
$5,100  $100
Historical Society
$1,400
        (Budget Committee and Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree.  Motion carried.

Article 13.     To see if the Town will vote to raise and appropriate $52,300 by taxation and other revenues to fund Recreation and Community Organizations, including:
        

Sebago Days
$4,000
Memorial Day
$250
Recreation Administration
$15,500
Douglas Mountain
$2,250
Town Beach
$2,925
SYAA Baseball
$4,000
Soccer
$500
Basketball
$500
Library
$20,000
Food Pantry
$2,375
        (Budget Committee and Selectmen so recommend.)

Allen Crabtree made a motion to approve the article as read.  It was seconded by Edythe Harnden. Questions were raised as to why funds were needed for Memorial Day as the Lion’s Club conducts the service for free.  It was stated the funds were to purchase flags for the telephone poles.  Jim Libby stated the Food Pantry is thankful for the funds it receives as more families are using the service.  In addition, Alan Greene informed the Board that he is willing to volunteer time and equipment to help clean the Douglas Mountain Trail. Questions were also asked if the Beach funds were for an attendant, as there are many non-residents using the beach and boat launch.  Jim Smith responded that the attendant was starting this weekend.

Article 14.     Shall the Town appropriate $58,356 from undesignated fund balances to fund (Engine # 2, V12) of the CIP budget, and shall the Town reduce the CIP levelized funding amount by that amount? (Budget Committee and Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree.  Motion carried.

Article 15.     To see if the Town will vote to raise and appropriate $239,727  $181,371 by taxation and other revenues, to fund the Capital Investment Program.  If funding is reduced it must be cut from the bottom up. (This account is funded by priority from the top down)


Engine 2
V12
$58,356  $0
Pick Up Truck
V17
$2,656
Ambulance
V06
$19, 141
4 x 4 Backhoe
V04
$15,036
Plow Truck w/Sander
V14
$27,326
Forestry 1
V09
$12,070
Plow Truck w/Sander
V01
$23,051
Plow Truck w/Sander
V05
$8,750
Engine 4
V13
$18,757
Engine 3
V07
$8,793
Rescue Boat, Motor, Trailer
V20
$2,633
Plow Truck w/Sander
V03
$11,494
Roll Off Truck
V16
$2,742
Tank 1
V08
$14,361
Grader
V18
$2,500
Town Hall Paving
P05
$2,061
Building Maintenance
P23
$5,000
Road Materials and Maintenance
P22
$5,000
(Budget Committee, CIP Committee and Selectmen so recommend.)


Allen Crabtree made a motion to approve the article as read.  It was seconded by Edythe Harnden.  Fire Chief, Ken Littlefield asked why Tank 2 was not on the list.  It was stated that during budget discussions, the tank could be placed on a new chassis as it was fully funded. Deputy Fire Chief, Alan Greene stated that it has been over a year and the replacement cost is more.  In addition, the Fire Department would like a pumper/tanker truck as that would be more economical.  It was stated that the Board of Selectmen/CIP Committee and Budget Committee should re-convene.  There being no further discussion, motion carried.

Article 16.     Shall the Town appropriate $36,000 from undesignated fund balances to acquire a heart monitor for the EMS Department?  (Budget Committee and Selectmen so recommend.)

Edythe Harnden made a motion to approve the article as read.  It was seconded by Chris Parker.  Questions were raised as to why this item was so expensive as there are other monitors that cost less. It was stated that the new monitor would not only monitor heart rate, but all other vital signs. Rescue Chief, Tim Smith stated that the current monitor is over 9 years old. The vendor has stated that they will no longer service the current unit. There being no further discussion, motion carried.

Article 17.     Shall the Town be authorized to acquire approximately 130 acres of land located on Swamp Road subject to a conservation easement held by Loon Echo Trust at a price not to exceed  $25,000, and shall the Town expend that sum from the Town’s C.I.P. Land Acquisition Fund?   (Selectmen so recommend.)
Chris Parker made a motion to approve the article as read.  It was seconded by Jeff  Harriman.  Gerry Holt stated that Loon Echo Trust had purchased 1600 acres of land and were offering the Town the opportunity to purchase 130 acres (off the Swamp Road)  The land would be used for recreation as well as timber harvesting.  it was stated that the Town would not be able to sell the land in the future.  The Town would hold title, but Loon Echo Trust would have the deed. The Town would have a conservation easement.  It was suggested that a perpetuity clause be added.  Other suggestions included having Loon Echo Trust maintain the trail system. There being no further questions, the motion carried.   

Article 18.     To see if the Town will vote to fund the Branch-Duckers Snowmobile Club with funds received from the State’s snowmobile registrations refund.  (Selectmen so recommend.)

Jeff Harriman made a motion to approve the article as read.  It was seconded by Ann Farley.  Motion carried.

Article 19.     To see if the Town will vote to authorize winter maintenance (snow and ice control) on the public easement roads, subject to the approval of the Board of Selectmen. (Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree.  Motion carried.

Article 20.     To see if the Town will vote, pursuant to 36 M.R.S.A. § 506, to authorize the tax collector and treasurer to accept the prepayment of taxes not yet committed.  (Selectmen so recommend.)

Allen Crabtree made a motion to approve the article as read.  It was seconded by Edythe Harnden.  Motion carried.

Article 21.     To see if the Town will vote to establish an interest rate of 7% on delinquent property tax bills and establish property tax due dates on the first Tuesday in November 2013 and on the first Tuesday of May 2014 for two equal payments.  (Selectmen so recommend.)

Edythe Harnden made a motion to approve the article as read.  It was seconded by Chris Parker.  Motion carried.

Article 22.     To see if the Town will vote to authorize the Selectmen for and on behalf of the Town, to execute quit claim deeds of the Town’s interest in any real estate acquired by virtue of matured tax liens and to fix the terms and conditions thereof.  (Selectmen so recommend.)

Chris Parker made a motion to approve the article as read.  It was seconded by Jeff Harriman.  Motion carried.

Article 23.     To see if the town will vote to authorize the municipal officers to sell or dispose of surplus property with terms and conditions including competitive bid, as they deem advisable. (Selectmen so recommend.)

Jeff Harriman made a motion to approve the article as read.  It was seconded by Ann Farley.  Motion carried.

Article 24.     To see if the Town will vote to authorize the Treasurer, at the direction of the Board of Selectmen, to transfer funds within the approved articles to cover overdrafts at the end of the fiscal year. (Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree.  Motion carried.

Article 25.     To see if the Town will vote to authorize the Selectmen for, and on behalf of the Town, to ratify article overdrafts of less than 5%.  (Selectmen so recommend.)

Allen Crabtree made a motion to approve the article as read.  It was seconded by Edythe Harnden.  Motion carried.




Article 26.     To see if the Town will vote to authorize the Selectmen for and on behalf of the Town to apply funds received from FEMA grants for storm damage to supplement the Public Works annual budget.  (Selectmen so recommend.)

Edythe Harnden made a motion to approve the article as read.  It was seconded by Chris Parker.  Ted Greene stated that Fire and Rescue have expenses during FEMA events as well and that funds should be returned to those budgets as well. Allen Crabtree made an amended motion To see if the Town will vote to authorize the Selectmen for and on behalf of the Town to apply funds received from FEMA grants for storm damage to supplement the Public Works, Fire and Rescue  annual budgets. It was seconded by Ted Greene.  The amended motion carried.  The main motion as amended, was voted on and carried.

Article 27.     To see if the Town will vote to authorize the Board of Selectmen to apply for and accept State and Federal grants and grants from non-profit organizations, donations or other revenues, on behalf of the Town for municipal purposes, including when necessary, the authority to sign grant contracts, documents and or other paperwork and accept the conditions that accompany grant funds, and to appropriate and expend grant funds and or other funds for authorized purposes as the Board of Selectmen deem in the best interest of the Town during the fiscal year 2013-2014.  (Selectmen so recommend.)

Chris Parker made a motion to approve the article as read.  It was seconded Jeff Harriman.  Motion carried.

Article 28.     Shall an ordinance entitled “Town of Sebago, 2013 Amendments to the Sebago Land Use Ordinance” be enacted? (Selectmen and Planning Board so recommend.) Proposed amendments are attached.

Jeff Harriman made a motion to approve the article as read.  It was seconded by Ann Farley.  It was stated that the Planning Board had several workshops and public hearings.  In addition, the Town Attorney had reviewed the proposed changes.  Ted Greene felt for the most part the proposed changes were very good, however he and others had issues with Section 5, sub section 6.  This section discusses Camper/Trailers and other recreational vehicles.  It discusses permitted uses, and the permitting of these dwellings.  Many members of the public felt this section was harsh and may cause hardships for landowners.  Ted Greene made a motion to enact the Town of Sebago 2013 Amendments to the Sebago Land Use Ordinance eliminating Section 5, sub section 6.  It was seconded.  The amendment carried.  The main motion as amended was voted on and carried.

At this time, Town Clerk, Michele Bukoveckas presented Allen Crabtree with a certificate and coffee mug to recognize his 12 years of service to the Town.  Thank you Allen!














Article 29.     At this time the Moderator shall administer the oath of office to newly elected Town Officers.

Alan Munroe asked the Town Clerk to administer the oaths.

Selectmen, Assessor, Overseer of the Poor                       Chris Parker
Budget Committee                                                Allen Crabtree
Sebago Cemetery Committee                                       Joseph McMahon
Dr. Joseph Potter Fitch Trust                                   Lauris Champagne

Jim Libby received 22 write in vote for Budget Committee.  He stated that he would like to wait for the results of the June 27, 2013 election to see if he is elected to the Board of Selectmen before he accepts the second seat on the Budget Committee.


Ted Greene made a motion to adjourn at 11:30 am.  It was seconded.  Motion carried.



Respectfully submitted,

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Michele A. Bukoveckas
Town Clerk