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Board of Selectmen Minutes 07/02/2013

Call to Order
The meeting was called to order by Chairman, Ann Farley at 6:03 pm.
I.      Roll Call
        Present were Selectmen; Ann Farley, Edythe Harnden, Jeff Harriman, Chris Parker, Jim Libby (to be sworn in during the meeting), Town Manager; Jim Smith, Town Clerk and Recorder, Michele Bukoveckas.  Guests present were: Allen Crabtree and Josh Loiselle.   

II.     Adjustments to the Agenda
        New Business-E, Disbursement Warrant
III.    Written Communication

  • Approval of the June 18, 2013  Selectmen’s Meeting Minutes
Edythe Harnden made a motion to approve the June 18, 2013 Selectmen’s Meeting Minutes.  It was seconded by Jeff Harriman.  Motion carried.
  • Comments from the Public
Allen Crabtree asked the board about the State budget cuts and what effect those cuts may have on the Town Budget.  This will be discussed later in the agenda.

Josh Loiselle stated that a cell tower is being proposed on property near his property.  This would be a full power tower. He asked the Board to consider developing a new tower ordinance. In his opinion, our current tower ordinance is out of date and vague. The new ordinance should address issues such as co-location and tower placement.  He stated that there is new research considering the hazards of cell tower such as health risks and property values. Jim  Smith to speak with CEO regarding this issue to see if a letter from the Bos to Planning Board necessary in support of a cell tower ordinance.

Donelle Allen asked the Board to help purchase detour signs and have them installed while the Sebago Days Parade is taking place.  She stated this would help with traffic congestion.  Jim Smith he would see that this is completed.

  • Old Business
        There was none.

  • New Business
  • Swearing in of New Selectmen, James Libby
Town Clerk, Michele Bukoveckas administered the Selectmen, Assessor, and Overseer of the Poor oath to James Libby.  Ann Farley welcomed Jim Libby to the Board.

  • Elect Chair and Vice Chair of Board of Selectmen
Edythe Harnden made a motion to appoint Ann Farley as Chairman of the Board.  It was seconded by Jeff Harriman.  Motion carried.

Edythe Harnden made a motion to appoint Jeff Harriman as Vice Chairman of the Board.  It was seconded by Jim Libby.  Motion carried.

  • Budget Discussion-State Revenue Sharing Shortfall
It was stated that Sebago will loose approximately $20,342 in State Revenue Sharing.  The Board discussed several options to address the shortfall (special town meeting, cutting the budget, ratify overages at the end of the year). The Board stated that they will visit this issue during the budget season (March/April) to see where the budget stands.  There is a chance that anticipated revenues in excise may rectify this issue. Therefore, the Board will take no action at this time.  It was suggested that the Budget Committee should also discuss the anticipated shortfalls in the FY 14-15 budget year.

  • Appointments to the Budget Committee (2 positions)
No names were suggested at this time.

E.      Disbursement Warrant
        Town Clerk, Michele Bukoveckas explained that this document is signed by the Board annually.  This document allows one member of the Board to sign before payroll, State payments, and the School payment is mailed.  All other checks would require a majority of the Board (3) members to sign before checks are released.  Ann Farley made a motion to approve the warrant.  It was seconded by Jeff Harriman.  Motion carried.

VII.    Reports from Town Officials
  • Town Manager
Jim reported that
  • The benefit and salary negotiations are in progress within the school district.  
  • Discussions are in progress regarding the re-destricting  SAD 61 students to avoid over-crowding at Songo Locks School. This will be on a voluntary basis this year.
  • The RV park case was upheld in Supreme Court.
  • Selectmen
Chris Parker stated the trail from the bridge at Douglas Mountain needs better markers. The other trails looked great.

Jeff Harriman distributed a letter he drafted which will be sent to the students at Lakes Region for their work on Douglas Mountain.  The letter will be placed on Town Letterhead and signed by the Town Manager.  He will ask Lori Clow to remak the trail at the bridge on Douglas Mountain.

Jim Libby inquired if the funds budgeted for dry hydrants had been spent.  It was stated they had not.  Jim Libby stated that a list of hydrants to be repaired had been provided and that if funds are budgeted they should be expended on hydrants.  The Board stated they would like a revised list.

Edythe Harnden stated the following
  • Working with Camp O AT KA on a fund raising event for the Fuel Assistance Account
  • Working on having George Hamm return for another fund raising event.
  • Working on completing the Weatherization Grant
Ann Farley asked when the mowing contract is ready to be
re-newed as it needs to go out to bid. Jim Smith stated the current contract expires in April 2014.  

Ann invited Jim Libby to the Tuesday morning meetings, where two Board members meet with the Town Manager to discuss the week’s issues.  She stated that Board members rotate on a schedule.  

  • Committees

  • Adjournment
Jeff Harriman made a motion to adjourn at 7:20 pm.  It was seconded by Edythe Harnden.  Motion carried.