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Board of Selectmen Minutes 12/03/2013

Call to Order
The meeting was called to order by Chairman, Ann Farley at 6:02 p.m.
I.      Roll Call       
Present were Selectmen; Ann Farley, Edythe Harnden, Jeff Harriman, Jim Libby, Chris Parker (joined the meeting at 6:38 p.m.), Town Manager; Jim Smith, and Town Clerk and Recorder; Michele Bukoveckas.  Guests present: Ed Fitzgerald and Code Enforcement Officer; Brandon Woolley.

II.     Adjustments to the Agenda
        There were none.
III.    Written Communication
  • Approval of the November 5, 2013  Selectmen’s Meeting Minutes
Jeff Harriman made a motion to approve the November 5, 2013 Selectmen’s Meeting Minutes.  It was seconded by Edythe Harnden.  Motion carried.
  • Comments from the Public
Ed Fitzgerald addressed the Board regarding the retirement of the Transfer Station Attendant.  Ed stated that he was under the impression that the attendant is not ready to retire and wants to be re-instated.  One of the attendant’s issues was the changing of the cans.  Ed stated that the changing of the cans should be a public works duty, and if it was done by public works, then the attendant could continue to work.  Jim Smith stated that there was more to the issue which could not be discussed due to personnel issues and that the separation was mutual and that no animosity existed.

  • Old Business
  • New Business
  • Signing of a General Assistance Lien Filing
It was explained that when a mortgage payment is made on behalf of a General Assistance client, a lien will be placed on the property.  Liens for all subsequent payments will be issued as well.  It was stated that unlike a tax lien, General Assistance liens do not mature.  The Town will collect on the lien when the property is transferred or upon the death of the recipient.

  • CEO Update-Dry Hydrants
Brandon Woolley stated that the Planning Board is making considerable efforts concerning design specifics, engineering plans, obtaining easements and addressing flow issues in regards to dry hydrants in sub-divisions.  He stated that new sub-divisions will not have any permits issued until a dry hydrant is installed.  Brandon stated that the hydrants would require semi-annual maintenance, which is something that public works could do. He also brought the Board up to date on the ongoing effort between Fire Dept. and Public Works to maintain the existing dry hydrants.

  • Town Office Closure-(Holiday Schedule)
Michele stated that per the personnel policy a ½ day is granted for Christmas Eve and New Year’s Eve.  This year, those days fall on a Tuesday, which the front office does not open until 10 a.m.  Michele suggested closing the office at 3 p.m. on both those days.  The Board gave their consent.

  • Signing of a Quit Claim Deed-038-029
This quit claim deed without conveyance is for a property which was in foreclosure, but due to the death of the property owner, went into probate.  The probate has settled, and all taxes (2010, 2011, 2012, and 2013) have been paid.  Jeff Harriman made a motion to sign the quit claim deed for Map 38, Lot 29.  It was seconded by Jim Libby.  Motion carried.

  • 2013 General Assistance Ordinance Discussion
Edythe Harnden stated that the 2013 model is must easier to understand and the maximums remain the same.  A public hearing with a vote on the ordinance will be scheduled for January.

  • Abatements as Recommended per Assessor’s Agent:
Jim Libby made a motion to table this abatement.  It was seconded by Jeff Harriman.  Motion carried.  Jim Libby stated that he would like John O’Donnell and Associates to revisit 019-013 and add a tool shed to the assessment.  This may cause a revision to
019-019, therefore, we will revisit this abatement.

Jeff Harriman made a motion to table the abatement.  It was seconded by Edythe Harnden.  Motion carried.

Ann Farley made a motion to approve the abatement.  It was seconded by Edythe Harnden.  Motion carried.

Chris Parker made a motion to approve the abatement.  It was seconded by Jeff Harriman.  Motion carried.

  • Financial Policy Discussion
Michele stated that she had received an email from the auditor and that some of our investments went against our investment policy.  Michele contacted the bank and was told that they would not have allowed some of our investments had they known about the policy. It was stated that our policy is fairly stringent, whereas the state’s policy allows a little more flexibility.  The bank forwarded samples from two towns for our review.  The Board directed Michele to forward the samples to the bank and the auditors for recommendations. This issue will be reviewed by the Policy Committee and brought back to the Board following the recommendations.

VII.    Reports from Town Officials
  • Town Manager
Jim Smith reported on the following:
  • Received an email from Steve Heinz from the Sebago Chapter of Trout Unlimited.  His mission is to have the brook remain open for spawning.  The brook currently feeds the dry hydrant.  The group has offered to replace this dry hydrant with a new one at no cost to the town.  Jim will look into keeping the brook open (by removing the boards/grate during spawning season) and report back at the next meeting.
  • A.l. Pike from Fryeburg Academy stated that in the event that Sebago secedes from M.S.A.D. # 61, Sebago students could attend Fryeburg Academy on a voucher program.  Jim also stated that Standish may be looking at building their own high school, for which they could receive funds from Frye Island.
  • Attended a seminar with Neal, hosted by M.D.O.T.  It was stated at the seminar that many towns are now applying straight salt rather than the salt/sand mix to treat winter roads as it is more cost effective.  This process would work well on asphalt roads, but not the gravel roads.  Other items of discussion including, speed controls which only allows speeds of 15 mph when applying salt (this way it does not spread, but remains where dropped) and stainless steel box which increases the life of the truck.
  • Stated his wife is retiring from the Town of Waterboro.  She currently receives her health insurance through them.  Upon retiring, she can continue coverage under COBRA, until she can sign up for Medicare.  Sebago’s personnel policy states that the Town will contribute 50% of the cost for the employee’s family.  Jim would like to begin talks on this issue so that his wife can keep her health insurance.
  • Selectmen
Chris Parker reported the following:
  • Spoke with Robert Timothy concerning accessing Douglas Mountain from their home to trim trees on the mountain.  Dr. Timothy stated it was about a 400 foot climb at about 20 degrees.  Dr. Timothy will walk the trail with him later in the spring.
Jeff Harriman reported on the following:
  • Asked when the Town Hall Parking Lot would be paved.  Jim stated it should be done this fiscal year.
Ann Farley reported on the following:
  • CIP meetings have begun.  The next meeting will be on Monday, December 9th at 6:30 pm.
  • Asked when the second grading of Anderson Road had been done, as there are some pot holes.  Jim will speak with Wayne Allen, and then will call Dick AuCoin.

Edythe Harnden reported on the following:
  • A retirement party will be held for David Crawford on Sunday, December 15 at the Town Hall from 2pm to 5pm.  She asked if town employees could help out by making sandwiches, salads and desserts. She asked that people “spread the word”.
  • Stated that she would be having surgery on January 3, 2014, and would need some help for the Fuel Assistance Benefit Supper.  Jim Libby stated that the Lions would serve the food, and the Food Pantry would provide the food.
Jim Libby stated the following:
  • Commented that the training that Jim and Neal attended was timely.
  • Asked if the Public Works garage could be posted employees only.
  • Would like to attend the Elected Officials workshop in Lewiston on December 12th.  Chris Parker stated that he would also like to attend.  Michele will register them both.
  • Stated that the food pantry completed 37 baskets for Thanksgiving, and already have 59 requests for Christmas.
  • Committees

  • Adjournment
Jeff Harriman made a motion to adjourn at 7:45 pm.  It was seconded by Chris Parker. Motion carried.

Respectfully submitted,
Michele A. Bukoveckas
Town Clerk