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Board of Selectmen Minutes 02/04/2014
Call to Order
The meeting was called to order by Chairman, Ann Farley at 6:00 pm.
I.      Roll Call
        Present were Selectmen; Ann Farley, Jim Libby, Edythe Harnden, Chris Parker,    Town Manager; Jim Smith; Town Clerk and Recorder, Michele Bukoveckas.   Guests present were: David Heath, Deputy Rescue Chief; Jason Schoolcraft,       Rescue Captain; Chris Harrington, Tim Smith, and Public Works Director, Neal    Farwell.

II.     Adjustments to the Agenda
        Ann Farley stated that Dana Batchelder had withdrawn his request to be on the   agenda.  In addition, the following were added to the agenda: III. Written      Communication, Approval of the January 27, 2014 Selectmen’s Meeting Minutes,    Old Business, C. Appointment of Health Officer, and add Executive Session to    the agenda to discuss a personnel issue.
III.    Written Communication

  • Approval of the January 7, 2014  Selectmen’s Meeting Minutes
Jim Libby made a motion to approve the January 7, 2014 Selectmen’s Meeting Minutes.  It was seconded by Ann Farley.  Motion carried.

  • Approval of the January 27, 2014 Selectmen’s Meeting Minutes
Jim Libby made a motion to approve the January 27, 2014 Selectmen’s Meeting Minutes. It was seconded by Chris Parker.  Motion carried.
  • Comments from the Public
David Heath, a member of the Peabody Pond Association, addressed the Board.  David stated that the Peabody Pond Association has been discussing the erratic water levels and have met with engineering firms to study the problem.  The consensus was that the water spillway needs to be rebuilt. This spillway will help maintain a more constant water level.  Currently, the Town owns the land from the road to the boat launch, which continues to the dam.  The association has since built a boat wash station which PPA maintains.  David’s reason for attendance was to ask the Board to consider contributing funds toward the new spillway.  Jim Smith stated that he had checked with the town attorney as the dam was on private property.  The attorneys stated that it would be permissible providing that it would benefit the town. It was stated that funds were not readily available for this type of project. The PPA has raised $19,000 and is asking the Town for $30,000. The Board would like David to check with other towns that surround the pond to see if they would contribute.  In addition, they would like him to research if any grants would be available.  Ann will ask Allen Crabtree to research any available grants. This item will be placed on the next agenda for further discussion.

  • Old Business
  • Winter Road Treatment Discussion
Jim Libby stated that after discussions with Public Works Director, Neal Farwell, he understands the road maintenance procedure much better, although he still has concerns of over usage of salt and the effects on the environment.  Neal stated that salt is not heavily used in densely residential areas.

  • Town Report Discussion
This year’s annual report will be dedicated to David Crawford.  Ann Farley and Edythe Harnden will write the dedication.  In addition, a list of those who passed throughout the year will be listed.

C.      Health Officer Appointment
        Chris Parker made a motion to appoint Helen Twombly for a three         (3) year term as Health Officer.  It was seconded by Edythe     Harnden.  Motion carried.

  • New Business
  • Pole Permit Application (Convene Road)
Jim Libby made a motion to approve the Pole Permit Application for a pole replacement on Convene Road.  It was seconded by Chris Parker.  Motion carried.

  • Rescue Debt Collection Discussion (Jason Schoolcraft)
Deputy Chief Jason Schoolcraft stated that the uncollected debt (which goes back to 2000) totals $40,000.  Collection agencies will not pursue any debt older than 4 years old.  Removing those accounts leaves a balance of $15,000 of uncollected debt.  It was suggested that a member of Rescue draft a letter which the Town Manager will sign and  the billing company will mail out.  This letter will state that if the bill is not paid, further action will be taken.  This issue will be brought back at the next meeting.

  • Ambulance Discussion
Deputy Chief Jason Schoolcraft stated that the rescue unit needs repairs.  the A/C condenser needs repairs as well as several cooling system leaks.  Recently, Rowe Ford repaired the EGR valve. The estimate for all repairs is near $11,000.  The following information was stated:
  • The current unit is 10 years old.  Generally, units are replaced every 5-6 years.
  • The current unit has received $12,000 in repairs over the last 3 years.
  • Unit is a Type III.
  • The current style will no longer be supported by the year 2019.
So what are the options?
  • Purchase a new unit  form Horton which would have:
  • F450 4x4 (current unit is a 4x2).
  • Type I (longer nose, and box is separate from chassis.
  • Ready by March/April
  • Air bags in back to protect patients and tech
  • Camera in back of unit (protects tech)
  • Opticom (changes traffic lights to green for emergencies)
  • Unit costs $190,000
Draw backs include;
  • Bad experience with Fire Department
  • Unit has to go to Brunswick for repairs
  • Would need a fridge in the back of the unit for         meds
  • No window between cab and box
  • Purchase a custom made unit from Sugarloaf:
  • 6-7 months to wait (loaner while waiting)
  • $189,000
  • Repair man comes to Sebago with a loaner if     necessary.
Other options include remounting the current box on a new chassis.  This is not the first choice as the box is outdated.  Another option would be to see if a fleet discount could be possible if the town purchased a fire truck and rescue at the same time.   It was stated Fire Engine 2 was schedule to be replaced, and in no way did rescue feel that it should be bumped.  Ann Farley made a motion to develop bid specifications and have the Town Manager securitize the bids. It was seconded by Edythe Harnden.  Motion carried.  This will then be brought back before the Board before the bids are sent out.  

  • Dana Batchelder Comments
VII.    Reports from Town Officials
  • Town Manager    
                        Jim Smith commented on the following:
  • Has been using his personal laptop in the office.  Recently, his laptop needed a fan replaced and was wondering if the Town would pay for the repair.  The Board stated they would approve the reimbursement.
  • Steve Heinz is still willing to pay for a new dry hydrant in North Sebago if Nason’s Brook Dam is removed to protect the current fish ladder.  He stated that the Town would have to provide easements and DEP permits.
  • Recently, the Board granted the Woodman’s three (3) year abatement.  The Woodman’s have now requested that the town go back to the beginning when the error occurred. (They have filed a formal request).  The assessor states that three (3) years is the maximum, but if the Board chooses, it has the option to do so.  This abatement request will be placed on the next agenda.  The Woodman’s will have the option to appeal the Boards decision with the County Commissioners.
  • Talked about the UFB minimum level, and the different ways to achieve that number.  He stated that the Budget Committee is almost done, and that a final meeting will need to be scheduled with the CIP and Budget Committees together.
  • Selectmen
Chris Parker had nothing to report.

Jim Libby reported on the following:
  • UFB minimum balance can be achieved by: taking the average of all appropriations and divide by 12 times 3, take the three highest months, or take the highest month times 3.  He urged caution in depleting the UFB especially with the uncertainty with State Revenue Sharing and other State cuts.  In reading the audit, the auditors recommend a UFB of 1.5 million.
  • Spaghetti dinner is this current Saturday.  David Hutchins will be doing the cooking.  He stated that he had sold 43 tickets for far.
  • Estimates to insulate the Town Office cap are approximately $4,000.
  • Inquired about the heating situation at the Town Office.  Jim stated that the system is bled twice a day (Brandon does it)  Jim stated that it was discovered that there is an air leak in the system.
                Edythe Harnden reported the following.
  • Due to health reasons, she has not been able to help with the supper.  She expressed her appreciation to all.  
  • Stated that the Town had received a $500 donation to the fuel fund.
  • Committees
VII.    Executive Session Pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel      Issue.
        Edythe Harnden made a motion to enter into executive session at 8:25 to discuss         a personnel issue. The motion was seconded by Chris Parker. Motion carried.

        The Board came out of executive session at 8:50 pm.

        Ann Farley made a motion to pay the Town Manager spouse half of health  insurance as stated in the Town's Personnel~Policy in the amount of
         $3,990.06. Motion was seconded by Edythe Harnden.  Motion carried 4-0. This    will result in an increase in Jim's weekly paycheck of $76.73.~Jim will then pay        MMA directly.
VIII.   Adjournment
Jim Libby made motion to adjourn at 8:53pm.  It was seconded by Edythe Harnden. Motion carried.

Respectfully submitted,

Michele A. Bukoveckas
Town Clerk