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Board of Selectmen Minutes 03/04/2014
Call to Order
The meeting was called to order by Chairman, Ann Farley at 6:05 p.m.
I.      Roll Call       
Present were Selectmen; Ann Farley, Edythe Harnden, Jim Libby, Jeff Harriman, Chris Parker, Town Manager; Jim Smith, Town Clerk and Recorder, Michele Bukoveckas.  Guests present were: Jerry Holt, Carol Woodman, Ned Woodman, Anita Chadbourne Field, Eric Field, David Heath, Audrey Douglass, Deputy Rescue Chief; Jason Schoolcraft, David Crawford II, Deputy Fire Chief; Alan Greene, Heather Mackay, Philip Strike, Michelle Gregoire, Carl Dolloff, Chris Harrington and Allen Crabtree.

II.     Adjustments to the Agenda
III.    Written Communication

  • Approval of the February 4, 2014  Selectmen’s Meeting Minutes
Jim Libby requested that language in the last paragraph of page 2 be changed to clarify that salt would not be used in high density residential areas.  There being no other corrections, Jim Libby made a motion to accept the minutes of the February 4, 2014 Selectmen’s Meeting Minutes.  It was seconded by Chris Parker.  Motion carried with Jeff Harriman abstaining.

  • Comments from the Public
  • Old Business
  • Peabody Pond Dam Discussion
David Heath stated that he represented the Peabody Pond Association and that the association was looking for financial assistance to repair the spillway. The total project would be about $52,000.  They are requesting $30,000 from the town.  It was stated that the town does not own the spill way, therefore could not justify using public funds to benefit private entities.  Suggestions were made that the association should check with Steven Hines (Sebago Chapter of Trout Unlimited) to see if there are any grants that may be available to assist them.. Ann Farley made a motion to deny the request due to lack of funds in the budget and UFB.  It was seconded by Edythe Harnden.  Motion carried.

  • Rescue Debt Collection
Deputy Rescue Chief, Jason Schoolcraft distributed a letter that was drafted by Shawn of Medical Reimbursement Services and himself.  Some members of the Board felt the language in last paragraph was not clear.  They asked Jason to have the language clarified and bring this issue back at the workshop in two weeks.

  • Ambulance Discussion
This years’ C.I.P./Budget discussion made provisions to replace Engine 2.  Recently, the rescue has needed repairs which total $11,000.  A meeting was held to address this issue, and the Board determined that it would be more beneficial to replace the unit rather than repair the unit.   Jim Smith stated that area Towns have collaborated with a vendor and have laid out specifications for a rescue unit with minimum standards.  The bid specs guarantee a purchase price of $158,000 (with minimum standards) providing that the town purchases another vehicle in 3-5 years.  That being said, a rescue was designed which would bring Sebago’s total to $172,000. There is also a provision that Sebago could receive a trade in on our current rescue in the amount of $7,500 in the event that we do not sell it on our own while the new one is being built.
There was a lot of discussion regarding which options were necessities and which were not.  The Board will re-visit this issue at their workshop on March 18th.  They requested that bid specs be ready at that time.

  • CIP/Budget Discussion
Jim Smith stated that the road committee recently met and there is a potential that some funds in the paving budget might not get used this year.  It was suggested that these funds could be used in funding the Engine 2 account. Next year the funds would be moved back into the paving account.  

  • New Business
  • Reimbursement of Real Estate Taxes paid as a result of Double Billing (Map 19, Lot 19)
The Woodman’s stated that they were requesting a refund for a double billing for two cottages.  They stated that they recently discovered that they have been billed for same two cottages on two different properties.  They do not disagree with their assessment.  They have spoken with Gary James, who is the Director of Regional Assessment, and he has advised them to seek the refund from the Town.  It was stated that the Woodman’s received three years abatement.  They feel the Town should go back to the date of the error (2004).  They are also requesting that all interest and penalties be returned.  The Woodman’s stated that if funds are not available for this, they will accept a credit towards their future taxes.  Jim Smith will speak with Mr. James and with the Town Attorney.  This issue will be re-visited on April 1st.

  • Discussion of Conservation Terms for Swamp Rd Community Forest (Carrie Walia)
Carrie Walia of Loon Echo Trust stated that 1,600 acre project
has been conserved and over $1.4 million was raised to meet this goal. She stated that the Town approved allocating $25,000 for the full purchase of the 130+/- acre Swamp Road forested property (subject to a conservation easement) that is a part of the larger Perley Mills Community Forest. She distributed an outline of the standard terms that Loon Echo includes in its conservation easements. Carrie stated that LCLT will strive to permanently conserve the natural resources of a property while giving the Town flexibility to manage the property for forestry and recreational purposes. Once the Board approves the terms, she will have it reviewed by their attorney who specializes in conservation law. The result will be a draft legal conservation easement document. She stated that it’s important that we agree on the concepts prior to starting legal drafting. The attorney will likely bring up a few more questions or items for us to discuss later on. The Board will review this document at their March 18th workshop and get back in touch with Carrie.

VII.    Reports from Town Officials
  • Town Manager
Jim Smith had nothing to report.

  • Selectmen
Board members had nothing to report.

  • Committees
  • Executive Session Pursuant to Title 1 § 405 (6) (F) to Discuss a Poverty Abatement.
Jim Libby made a motion to enter into executive session @ 8:15 Pursuant to Title § 405 (6) (F) to Discuss a Poverty Abatement.  It was seconded by Jeff Harriman.  Motion carried.

The Board re-convened at 8:35 pm.  Jeff Harriman made a motion to deny the Poverty Abatement.  It was seconded by Chris Parker.  Motion carried.

IX.     Adjournment
Jeff Harriman made a motion to adjourn at 8:40 pm.  It was seconded by Jim Libby.  Motion carried.

Respectfully submitted,
Michele A. Bukoveckas
Town Clerk