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Sebago Maine Town Seal
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Board of Selectmen Minutes 07/13/2014

The public hearing was called to order at 6:00 pm. by Chairman, Ann Farley.  It was explained that the Overall Level of Assistance and the Maximum Levels of Assistance in the various areas (rent, food, electricity, heating) had gone up from last year.  As an example the Overall Level for a single person went from $607 last year to $633.  There being no discussion, the public hearing was closed at 6:03 p.m.

I.      Call to Order
The meeting was called to order
II.     Roll Call
Present were Selectman, Ann Farley, Jim Libby, Chris Parker, Tim Mayberry, Town Clerk and Recorder, Michele Bukoveckas.  Guest present was Ted Greene.  

II.     Adjustments to the Agenda
        New Business   C.       Board of Appeals Appointments
                            D.  Service Providers allocation
III.    Written Communication
                A.      Approval of the July 1, 2014 Selectmen’s Meeting Minutes
        Chris Parker made a motion to approve the July 1, 2014 Selectmen’s Meeting Minutes.  It was seconded by Tim Mayberry.  Motion carried.
  • Comments from the Public
There were none.

  • Old Business
  • Town Meeting Discussion (Article 17)
Ann Farley asked Ted Greene to speak on this issue.  Ted stated that the article at Town Meeting “To see if the town will vote to authorize the municipal officers to sell or dispose of surplus property with terms and conditions including competitive bid, as they deem advisable. (Selectmen so recommend.)”  was vague and gave to much control to the Board.  He stated that he would like to see a policy which is enforced by an ordinance which the Legislative Body would approve.  This ordinance would define surplus property and limit the authority of the Board for disposal of property.  It was stated by having the ordinance it eliminates the need for an annual warrant article, and paves the path for future Board members.  Ann stated the policy committee (Ann Farley, Michele Bukoveckas, Tim Mayberry and Jim Smith), will meet on Thursday, July 24th at 3:30 pm to begin work on the ordinance.  In the interim, Michele will ask for samples from the Clerk’s network.

  • New Business
A.      Acceptance of New General Assistance Maximums
        Ann Farley made a motion to accept the new General Assistance Maximums.  It was seconded by Jim Libby.  Motion carried.

B.      Goal Discussion
        The following are suggestions for goals:
                Jim Libby:
  • Town Buildings work:
  • Roof on Station 1 –paint the roof with a rubberized coating
  • Cap the Town Office roof and insulate (Brandon Woolley will take pictures)
  • New efficiency  lights at the Town Hall
  • Research what is causing the water stains on the Town Hall siding, and repair as well as replace the siding.
Paint window trim at Town Hall
  • Sync the CIP policy and UFB policy (they are different)
  • Mr. Mayberry suggested possibly hire a full time building maintenance person.
Ann Farley
  • Look into a charter for the Town
  • Re-visit fire barn station options
Tim Mayberry
  • Look into a charter for the Town
  • Mowing bid does not include the Town Office and should.

Chris Parker
  • Clear trees at Douglas Mountain to improve the view
C.      Appointments to the Board of Appeals
        Michele stated that David McCarthy and Bruce Hart’s terms expired June 30th and they were interested in another term.  Tim Mayberry made a motion to appoint David McCarthy and Bruce Hart to the Board of Appeals for another term.  It was seconded by Jim Libby.  Motion carried.

D.      Service Providers
        Michele stated that in looking at FY14 budget, there were some service providers that did not receive their allocation.  The Board asked Michele to dispense the funds and include a note stating that in the future, they submit an invoice.

VII.    Reports from Town Officials

  • Town Manager-Jim Smith was absent.
  • Selectmen
Jim Libby reported/commented on the following:
  • Some rescue personnel are consistently getting over 30 hours a week and this raises concerns over providing health insurance. Michele explained a new mandate requiring employer portions of health insurance premiums being listed on the W2.  Currently, Sebago has 8 full time employees, and 22 FTE (full time equivalent) which means the mandate does not apply to us.  Per Diem employees would have to work consistently over 30 hours a week for more than half the year for them to be considered full time.
  • Would like the Fire Hydrant Committee to re-convene to discuss and streamline the current list.  The committee is comprised of: Fire Chief, Ken Littlefield, Ann Farley, Tim Mayberry, Jim Smith and Brandon Woolley.
  • Asked about the Transfer Station Attendants having a CDL to move equipment.  Michele stated she had asked MMA about it, and although CDL is not required to move equipment on town property (the state law says a CDL is required only to move equipment on highways), it would be a good idea to insure that the personnel are trained on the use of equipment. Jim to speak with Neal regarding the issue.
Ann Farley reported/commented on the following:
  • Loon Echo Trust will be presenting the Land Conveyance at the September 2, 2014 Board of Selectmen Meeting.
  • Policy Committee will me on Thursday, July 24, 2014 at 3:30 to begin work on the Surplus Property Ordinance.  
Tim Mayberry had none.

Chris Parker reported/commented on the following:
  • Asked about the inquiry on requiring all personnel to submit to random drug testing.  Michele stated that in checking with MMA, the town would need to establish an ordinance regarding testing for non CDL employees.
  • Was asked if an employee opts not to use the uniforms provided by the town, if they could get the equivalent in their paycheck.  The reply was no, as this was no different than not using the town’s health insurance benefit.
  • Committees      
VIII.   Adjournment
Tim Mayberry made a motion to adjourn at 7:15 pm.  It was seconded by Chris Parker. Motion carried.

Respectfully submitted,
Michele A. Bukoveckas
Town Clerk