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Sebago Maine Town Seal
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Board of Selectmen Minutes 09/02/2014

Call to Order
The meeting was called to order by Chairman, Ann Farley at 6:00 p.m.
I.      Roll Call
Present were Selectman, Ann Farley, Jim Libby, Chris Parker, Tim Mayberry, Edythe Harnden, Town Manager; Jim Smith, Town Clerk and Recorder, Michele Bukoveckas.  Guests present were: Code Enforcement Officer; Brandon Woolley, Jerry Holt, and Carrie Walia from Loon Echo Trust.

II.     Adjustments to the Agenda
        There were none.
III.    Written Communication
                A.      Approval of the August 19, 2014 Selectmen’s Meeting
        Jim Libby stated that the motion regarding the bucket was for grader parts not excavator, and that any excess needed to purchase grader parts would come out of the winter roads budget.  Edythe Harnden made a motion to approve the minutes as amended.  It was seconded by Jim Libby.  Motion carried.
  • Comments from the Public
There were none.

  • Old Business
A.      Personnel Policy (addressing Fire/Rescue issue)
This issue was presented due to per diem rescue workers working more than 32 hours a week and whether or not they would qualify for benefits.  Our current policy defines per diems as “on call” and it states that they do not qualify for any benefits.

B.      Goals-Building Maintenance
        Jim Libby presented a list of projects which should be priorities:
  • Insulate the attic and entry way at the Town Office (current insulation is matted down) It was stated that this is an energy issue and needs to be fixed before winter.
  • Fix water issue at Town Hall and replace the vinyl siding. Jim Smith will get more estimates for this issue.
  • Replace 16 lights in the Town Hall gym.  
  • Paint or replace the roof at Station 1
  • Tim Mayberry felt that the Town Office insulation and the Town Hall water problems should be priority issues.
Jim Libby made a motion to proceed with insulating the Town Office, look into estimates for the water issues and vinyl siding, replacing the gym lights at the Town Hall, and paint or replace the roof at Station 1. It was seconded by Ann Farley.  Motion carried.
  • New Business
A.      Quitclaim Deed with Covenant Reserving a Conservation Easement-Loon Echo Trust-Carrie Walia
        Highlights of this discussion are as follows:
  • Need a better legal description of Sebago’s portion (130 acres, not the whole piece)
  • Need to fully incorporate survey boundaries.
  • The easement needs to be more consistent regarding what holder and owners responsibilities are and what their rights are.(some sections refers to sole, others joint)
  • Should include a clause that it takes a joint decision for property disposal
  • Look into an area to store fill when we rebuild the Swamp Road
  • Look into using re-claim for a parking lot
  • Include the right to use of picnic tables and grills
  • Look into having a donation box
Carrie will make some changes and send the document back to the Board for review.  She stated that before she incorporates the boundary changes, she would like our attorney to review the document for any other changes.

B.      Signing of Fire Truck Referendum Warrant and Set Date for Public Hearing
        Ann Farley made a motion to sign the warrant for a November 4, 2014 Referendum and to set the Public Hearing for October 21, 2014.  It was seconded by Edythe Harnden.  Motion carried.

C.      FY 14-15 Tax Rate Discussion
        Jim Libby made a motion to set the FY 14-15 tax rate at .01334 which is $0.19 higher than FY 13-14.  It was seconded by Ann Farley.  Motion carried with Tim Mayberry and Chris Parker opposed.

        Edythe Harnden requested that a statement or separate sheet be included with the tax bills asking for donations for the Fuel Assistance Fund.  Michele will check with Cardinal Printing as to the cost and feasibility of the project.

VII.    Reports from Town Officials

  • Town Manager
Jim Smith reported/commented on the following:
  • Spoke with Ben Bowditch and Ed Fitzgerald regarding filling a vacancy on the School Board.  Ed had not returned Jim’s call as of the meeting. Ben is very interested in filling the seat and is aware this is only until the next election in May.  Edythe Harnden made a motion to appoint Ben Bowditch to fill the vacancy on the School Board pending receiving a written resignation from Richard Merritt. It was seconded by Tim Mayberry.  Motion carried with Ann Farley opposed.
  • Received a Worker’s Compensation Dividend check in the amount of $1,856 for safe practices and low incidences.
  • There will be free disposal for banned and
unusable pesticides day in Portland, but you need to pre-register prior to Sept. 26th.
  • Received two quotes from Arthur Osgood to place lights in the Town Hall Parking lot.  One quote is in the amount of $2,634 (which is for 3-250watt bulbs) and the other is for $3,387 (which is for 3-78 LEDs which are more energy efficient).  Jim stated he would get another quote.
  • Received a quote for a build kit on a 61x99 building (for a fire barn) in the amount of $70,000.  That does not include a slab, site work which would cost approximately $50,000.  In addition, there are costs for windows, overhead doors, people doors, heat, etc.  It was stated that another workshop with the fire department should be held.
  • The new well at the Public Works Garage is being drilled on September 3, 2014.  Jim stated that if the recovery rate is sufficient, a larger pump would be installed.  This will allow the sharing of the well with a future fire station.
  • Tax Acquired Property Committee met this morning, here are the recommendations:
  • 021-022-B offer to the abutters with a minimum bid of $2,000.  This will cover the back taxes and legal costs.  Ann Farley made a motion to offer 021-022-B to the abutters with a minimum bid of $2,000.  It was seconded by Chris Parker.  Motion carried.
  • 021-009 The committee recommends keeping this property as it could provide access to current Town property in the back.  Tim Mayberry made a motion to retain 021-009.  It was seconded by Ann Farley.  Motion carried.
  • 031-032 and 007-015-B have buildings on them and are occupied.  It was stated that the lien process has been followed and proper notice given. It was stated that 031-032 be advertised for sale.  Jim Libby made a motion to move ahead with the town attorneys in the sale of 031-032. It was seconded by Tim Mayberry.  Motion carried.  In regards to 007-015-B, Edythe felt that perhaps the town should retain this property and rent or lease it to professionals (doctors or lawyers) and make some revenue. This issue will be brought back at the next meeting.
It was further stated that when the Town sells tax acquired property, a quit claim deed without covenant will be issued.  By issuing a quit claim deed, the town is releasing their interest in back taxes

  • Selectmen
Chris Parker commented/inquired on the following:
  • Wanted to know when Robinson Hill Road would be paved.  Jim Smith stated that he would have the answers tomorrow after meeting with F.R.Carroll.
Tim Mayberry had nothing to report.

Ann Farley reported/commented on the following:
  • Asking Allen Crabtree if the $900 expense for lettering on the causality trailer was part of a grant.
  • Allen Crabtree would like to speak to the Board about some Fire and EMS grants that are available.
  • This Thursday morning meeting with the Town Manager will be cancelled due to scheduling conflicts.
  • Informed the Board that John Nostin is running for House District 68 in the upcoming election, and would like to come and speak with the Board. The Board stated they were not interested.
Edythe Harnden reported/commented on the following:
  • Camp O AT KA Harvest Dinner was a success.  $1,064 was donated to the fuel fund.  
  • Will be providing information to the Board concerning the “Freezing for Heating”  a fund raiser for the fuel fund.  The event will take place on November 15, 2014 at the Town Beach.
  • Would like the brush at the bottom of the Town Office driveway cleared to improve visibility.
  • Wanted to know why there was not a flag at the corner of Convene and Hogfat Hill.  It was stated it was an oversight.
  • Next Monday there will be a General Assistance Training session at the Bridgton Town Office starting at 8:30 am.
  • Inquired why one daytime rescue individual had a lot of hours.  It was stated because they fill in when someone calls out.
  • Inquired why the CEO was working more than 36 hours a week.  Jim Smith stated that he would look into this issue.
  • Inquired whether the handicap port a potty had been traded out for a smaller one, Jim replied yes.
  • Asked about an invoice for the Town Office/Hall flowers.  It was stated that the labor is free, but we pay for the flowers.
Jim Libby reported/commented on the following:
  • September is Food Insecurity Month.  On September 13, 2014 there will be a block party at the AuCoin’s on Anderson Road from 2-6 pm.  Come join fun, food and festivities.
  • Would like the bare patch in the Town Hall parking lot to be paved.  Jim Smith stated it would be done this fall.
  • Inquired about the Town Beach Attendants hours they are close to being over drawn.  Jim Smith stated that the beach attendants’ hours ended Labor Day.
  • Jim also inquired when the buoys and port a potty would be removed, Jim Smith stated he would look into it.
  • Committees

VIII.   Adjournment
Edythe Harnden made a motion to adjourn at 8:30 p.m. It was seconded by Chris Parker.  Motion carried.

Respectfully submitted,
Michele A. Bukoveckas
Town Clerk