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Board of Selectmen Minutes 11/04/2014
Call to Order
The meeting was called to order by Chairman, Ann Farley at 6:00 p.m.

                                
Roll Call
Present were Selectmen; Edie Harnden, Jim Libby, Ann Farley, Chris Parker, Town Manager; Jim Smith, Allen Crabtree, Jerry Holt, Carrie Walia and Deputy Clerk and Recorder, Donna Cook.

Adjustments to the Agenda
There were none
        
III.    Written Communication
                
Approval of the October 7, 2014 Selectmen’s Meeting Minutes

Ann Farley made a request for the following changes to be made:
Page 4, paragraph 2 please change 60 X 70 to be 60 x 60.
Page 4 paragraph 2 – to add the word “would” to the sentence. “This would drive up the cost to about $504,000.”
Jim Libby made the request for the following changes to be made:
Last article on page 2 of the Town Manger’s report to change “have been” repaired to “will be” repaired.
4th article on his Selectman’s report for “wish list” to be changed to “approved work projects”.

The motion was then made by Jim Libby to accept the October 7, 2014 Selectmen’s minutes with 4 corrections. It was seconded by Chris Parker. Motion carried all in favor.     

Approval of the October 21, 2014 Selectmen’s Meeting Minutes
Jim Libby made the motion to accept the October 21, 2014 Selectmen’s Meeting Minutes as written. It was seconded by Chris Parker. Motion carried all in favor.
                
Comments from the Public
There were none

Old Business
Quitclaim Deed with Covenant Reserving a Conservation Easement-Loon Echo Trust-Carrie Walia

Carrie Walia reported on the Legal Description being done as requested by the BOS to be included in the Conservation Easement.   She expects it to be completed by the middle of next month.
Further discussions were had regarding suggestions from the Town’s attorney in regards to wording of items listed in the draft deed and conservation easement. Carrie stated she would take these suggestions back to their attorneys and would like to report back their comments at the next meeting.

This will be added to next month’s agenda
        
New Business
Grants Discussion-Allen Crabtree
Allen Crabtree reported on the handouts he supplied to the Board.
Viable options were discussed. Allen volunteered to write Grants pending TM report on available Grants available at next CDGB meeting.
Not being NIMS compliant hurts the Town as it eliminates the Town from Fire /Rescue grants that are available. Training programs need to be set up to get the Town compliant.

The end result was that the Board needs to decide what is needed and then pursue grants for those items as well as taking the steps to get the Town NIMS compliant.

Grants Discussion will be added to the Agenda for the next Board of Selectmen’s Meeting.
        
Appointment to Zoning Board of Appeals-Ed Fitzgerald
After discussion, the motion was made by Jim Libby to appoint Ed Fitzgerald to the Zoning Board of Appeals. It was seconded by Ann Farley. Motion carried all in favor.
        

VII.    Reports from Town Officials

Town Manager
Jim Smith reported the following:
That he instructed the Public Works Director to change the code to the Town Hall since there was vandalism this past weekend. Someone discharged a couple of fire extinguishers. It was cleaned up by Davey. After discussion it was decided that signage would be created and the code would be changed back. If this happens again, the code will be changed and access could be limited.
He has a check for $50,626.50 which is the remaining balance for the bid price of the tax acquired tax property. The owner wants a reference to the tax lien document. The number on this is not the same as the paper work we have. Not sure if new owner gave wrong number. He asked that a motion be made for me to sign the deed once the correct number is established. The motion was made by Ann Farley to give Jim signature authority  on the quick claim deed regarding Map 007 Lot 15D, contingent upon, the correct deed reference. It was seconded by Chris Parker.  Motion carried all in favor.
Jim reviewed the estimate received from Jason Jendrasko for a 60X60 fire station with a 5/12 pitch. Discussion revolved around other factors not included in the estimate such as site plan review fees, possible engineering costs, and paving.  

Selectmen
Jim Libby reported the following:
Breakfast with Santa will be taking place December 6th. The Lions will be doing the food and the Grange will have the upstairs.
Question regarding wages and longevity. $14,350 was appropriated and I would like a written explanation how this was distributed, as it seems a 4% increase went to the clerk and treasurer line in the amount of $3800 +.  After hours fire budget went from $8.00 to $10.50 per hour, which brought that amount to about $4500 and only $900 made it to that line. I’d like an answer as to why so much was put in clerk and treasurer and so little in after-hours fire budget. The Town Manager said he didn’t have an answer tonight but would review his expenditures.
Surprised we are having a CIP meeting Monday night. I have received an updated CIP Program Handbook.  As I mentioned last year, there are still things that are not being done to meet Handbook criteria. I would suggest everyone have a copy and review and we as a Board need to decide if we are going to live by it or not. Part of the proposal process states that whoever wants a new purchase needs to fill out a form in the handbook and bring it before the Selectmen for approval then the request is presented i to the CIP. Asked Town Manager if anyone has brought any new purchases forward. Jim Smith stated that Public Works director has stated he would like to purchase a new front end loader and advance the replacement date of a dump truck. It was suggested that proper forms be used in requesting a new purchase.
This Tuesday is Veteran’s Day and there will be a ceremony at 11:00 at the park. The leaves have been vacuumed so looks nice.

Edie Harnden
Asked Donna to update “Freezing for Heating”. The event will be held November 15 at the Town Beach.  I have 15 people who have taken out pledge packets but have not received all of them back. Am hoping they will bring them to the event. Signage has been put up at the transfer station, post office, and Jordan’s Store. Looking for air-pots that hold coffee.

Chris Parker had nothing to report

Ann Farley reported the following:

Asked Town Manager if the Bateman’s have been served. Town Manager did not know if they had or not but will be notified by the Town's attorney when this happens.

CIP is Monday at 6pm

Who can meet this Thursday at 9 am?  Edie will be there.

Committees
None
        
Adjournment
Ann Farley made a motion to adjourn at 7:50 pm. It was seconded by Jim Libby.  Motion carried all in favor.

Respectfully Submitted by Donna Cook, Deputy Clerk