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Board of Selectmen Minutes 01/06/2015

Call to Order
The meeting was called to order by Chairman, Ann Farley at 6:00 p.m.
I.      Roll Call       
Present were Selectmen; Ann Farley, Jim Libby, Edythe Harnden, Recorder and Town Clerk, Michele Bukoveckas.  The Town Manager was absent. Guests present were: Jerry Holt, and Carrie Walia from Loon Echo Trust. Selectmen Tim Mayberry joined the meeting at 6:35 pm.

II.     Adjustments to the Agenda
        Old Business            C. Tax Acquired Property Update
        New Business    C. Discussion of Plowing Folly Road
III.    Written Communication
        A.      Approval of the November 4, 2014 Selectmen’s Meeting Minutes
                Jim Libby made a motion to approve the November 4, 2014 Selectmen’s Meeting Minutes.  It was seconded by Ann Farley.  Motion carried.

        B.      Approval of the December 2, 2014 Selectmen’s Meeting Minutes  
                Jim Libby made a motion to approve the December 2, 2014 Selectmen’s Meeting Minutes as amended.  It was seconded by Edythe Harnden.  Motion carried.          
Comments from the Public

Old Business
A.      Quitclaim Deed with Covenant Reserving a Conservation Easement-Loon Echo Revisions/Signing
        Michele Bukoveckas went over some changes as recommended by the Town’s Attorney (see attached to these minutes).  In addition, the Town’s Attorney recommended the Town get title insurance. Carrie stated that the town would have to purchase their own, but will look into getting us the necessary documents that we will need to obtain the insurance.  Ann Farley made a motion to have the Town Manager sign the easement contingent on the changes being made as recommended by the Town Attorney.   It was seconded by Edythe Harnden.  Motion carried.

B.      Discussion on Fire Barn Proposal
        Ann Farley spoke with Phil Strike.  Phil stated that there was a low turnout at the last firemen meeting.  The general consensus so far is in favor of a new fire station that will provide options for expansion.  Phil stated that he expects more participation at their January 19th meeting and this will be discussed again. The firemen will be made aware of the dollar limit the Board of Selectmen is considering. This item will be placed on the February 3rd  Bos agenda where items to discuss will include funding options (bonding, timber sale, and Tax Acquired Property, or Commercial loan).

C.      Tax Acquired Property Discussion
        Michele stated she had spoken with Brian Willing of Drummond Woodsum & McMahon.  Brian stated that the Town will be filing a complaint with the courts to acquire a quiet title which prohibits anyone coming forth and contesting the foreclosure process of the property. This title will enable the town to sell the property at a higher price.  Brian will notify us as soon as the property owners are served of the proceeding.  Edythe Harnden made a motion to have the town attorney move forward with the quiet title. It was seconded by Jim Libby.  Motion carried.
New Business
A.      Abatement as Recommended by Assessor’s Agent (Homestead Exemption) Map 041, Lot 002
        Jim Libby made a motion to grant the Homestead abatement on Map 041, Lot 002 in the amount of $133.40.  It was seconded by Ann Farley.  Motion carried.

B.      CDBG Grant for Equipment Addition to Sand/Salt Shed
        It was stated that the application was not granted as it did not fit the scope of available grants.

C.      Folly Road Plowing Issue
        Jim Libby stated that a resident couple had come to the Town Office regarding a plowing issue on the Folly Road.  The couple claimed physical damages and verbal accusations. Further board discussion revealed that some town residents had accused the Folly Road couple of blocking the road with snow plowing and rocks.  No parties were present from either side of the issue.  The Board discussed the need to plow up to this property and requested that Neil (Public Works Director) and  Jim (the Town Manager )to determine the best option to address the issue.

VII.    Reports from Town Officials

Town Manager
The Town Manager was not present.

Tim Mayberry had nothing to report.

Ann Farley reported/commented on the following:
Received a letter from Sue Bowditch thanking the Board for installing the lights on the Town Hall building.
An article in the Bridgton News stated that MMA will be hosting an informational meeting on State Revenue Sharing on January 20th at 6:30 p.m. at the Bridgton Town Office.  Board members are encouraged to attend.
Budget Meetings have begun.  Meetings will be on Monday nights at 6:00 p.m.  Michele did a nice job presenting the Administration budget this past Monday. Public Works will be presenting this coming Monday on the 12th.
Received information that the Town does own the Fitch Bridge.
Asked Michele to make herself a “tickler” to place CIP Manual review on the September agenda.  This will be to discuss the removal of Road Maintenance from the CIP list.

Edythe Harnden reported/commented on the following:
Questioned the CEO on his mileage as he had several trips to the same location, but different mileage.  The CEO stated it depended on how many other inspections he had and where they were.
Was unaware of how much work Brandon does and how much need there is for a full time CEO.  Edie feels that Jim or Brandon should give the Board updates on what projects are being worked on in Town.
Has left several questions on the weekly warrants and is still waiting for answers.
The street light at the corner of Convene Road and Robinson Hill Road has been flickering and should be repaired.  Michele will contact CMP.
Have had 2 residents and the Lions Club offer to make a donation to the fuel fund, but has advised them that the fuel fund is at a healthy level and that they should hold off, or choose another charity to make their donation.
Will be available to meet with Jim and Ann on January 15.

Jim Libby reported/commented on the following:
Stated he had specific questions for Jim Smith, but will speak with him at a later date.
Road Committee met and there have been discussions of switching Swamp Road and Shore Road with other projects (such as shim coating roads) in order to do “quick spending” of funds.  Jim Libby does not feel this is right as the public was told which roads would be worked on.  Jim Libby stated that the Road Committee would like an updated plan from RSMS to help them determine which roads need to be worked on.  He stated it would be advantageous to have the plan for Monday, January 12 budget meeting.
It was explained at the budget meeting that the town incurs bank fees for lost payroll checks.  Jim Libby made a motion that a policy be developed that the Town of Sebago is not responsible for lost, stolen or misdirected checks.  Check owner shall bear all costs of reissue including stop payment fees incurred by town.  It was seconded by Tim Mayberry. Motion carried.  Jim Libby also requested that a copy be given to all department heads for distribution to all full and part time employees.
Wanted to know why Rescue was purchasing their paper products and garbage bags through Grainger when there might be less expensive resources.  He would like to see purchasing done centrally.
Town Manger gets paid very good benefits and should not be running errands.
Saw an invoice for Fire/Rescue shirts at $59.99 each, and t-shirts at $35.00 each.  Jim feels that these can be purchased at a much lower costs, and reduce waste.


VIII.   Adjournment
Ann Farley made a motion to adjourn at 7:20 p.m.  It was seconded by Edythe Harnden.  Motion carried.

Respectfully submitted,
Michele A. Bukoveckas
Town Clerk