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Sebago Maine Town Seal
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Board of Selectmen Minutes 04/04/2015

Call to Order
The meeting was called to order at 6:00 pm by Chairman, Ann Farley.
I.      Roll Call       
Present were Selectmen; Ann Farley, Edythe Harnden, Jim Libby, Chris Parker; Tim Mayberry, Town Manager; Jim Smith, Recorder and Town Clerk, Michele Bukoveckas. Guests present were: Ben Bowditch, Superintendent of M.S.A.D. # 61; Al R. Smith, and Janice Barter.

II.     Adjustments to the Agenda
New Business-B; Tax Abatement.  It was stated that the Superintendent would be taken out of order and placed first on the agenda.
III.    Written Communication
        A.      Approval of the March 17, 2015 Selectmen’s Meeting Minutes    
                Jim Libby made a motion to approve the March 17, 2015 Selectmen’s Meeting Minutes.  It was seconded by Edythe Harnden.  Motion carried.
  • Comments from the Public
There were none.

  • Old Business
A.      Town Meeting Warrant Review
        Article 2- Use of Revenues      
It was stated that in previous years Homestead and State Revenue Sharing were listed here, this year it is not.  Michele stated that she checked with the Town Auditor who stated it was a matter of preference. Some towns included it, some did not.  Jim Libby made a motion to list the Homestead and State Revenue Sharing in Article 2.  It was seconded by Tim Mayberry. Motion carried.

Article 3-General Administration        
        The Board discussed the differences in the Administration budget due to discussions that arose during the budget process regarding wages.  After more research and discussions, Ann Farley made a motion to include $10,000 in the longevity/wage line (part of the Administration budget).  It was seconded by Tim Mayberry.  Motion carried with Ann Farley, Edythe Harnden, and Tim Mayberry in favor, and Jim Libby and Chris Parker opposed. This will eliminate the need for two different figures to be listed on the warrant.

Article 4-Use of the Undesignated Fund Balance (Rescue/Fire)
        Ann Farley made a motion to remove the $5,000 from the undesignated fund balance for Rescue, Equipment and Parts.  The $5,000 will remain the operating budget as listed in Article 5.  

Article 10-Use of the Undesignated Fund Balance (CIP)
It was stated that the Fire Department is not ready to move ahead with plans for a new Fire Station; therefore, this article will be changed to address upgrades to the heating system at Station 2 with an amount of $8,000 coming from the undesignated fund balance pending Town Meeting approval.

Article 11-C.I.P Funding
        Public Safety Building Planning funding will be removed from the list; in addition, the name will be changed to remove the word planning. In addition, Chris Parker made a motion to add $10,000 in the Ambulance fund, and $10,000 in the Engine 2 account.  It was seconded by Edythe Harnden.  Motion carried.

Article 24-Collection of Rescue Charges
        This article asked the townspeople if they wish to pursue uncollected rescue charges through a collection agency. Ann Farley made a motion to remove this article from the warrant. It was seconded by Tim Mayberry.  Motion carried with Chris Parker abstaining.

Article 25-Road Acceptance
        Michele stated that she had been approached by Kurt Christensen to place the acceptance of Linda Lane and Erik’s Way on the Town Warrant.  It was stated that Linda Lane was paved, and Erik’s Way was not.  Erik’s way would not be placed on the warrant due to not being paved.  Jim Smith will check with Brandon Woolley (CEO), and Neal Farwell (Public Works Director) to see if the road meets standards. Apparently, there is a tree in the cul-du-sac that is in the way.  In addition the Board would like to see the engineering plan from DeLuca-Hoffman. Ann Farley made a motion to place Linda Lane on the warrant pending verification that the road meets standards.  It was seconded by Jim Libby.  Motion carried.

B.      Budget / CIP Review
        The changes are:
  • Administration-change the $12,000 to $10,000 for longevity/wages
  • Remove Public Safety Building funding from the CIP list.
  • Add $10,000 for Ambulance funding in the CIP list
  • Add $10,000 for Engine 2 funding in the CIP list.
  • New Business
A.      M.S.A.D. # 61, Superintendent; Al R. Smith to Address the Board
        Al walked that Board through a summary of the budget.  The end result is a reduction over last year’s budget in the amount of $70,939.

B.      Tax Abatement for Tax Map 006, Lot 48
        It was stated that this property is located near Douglas Mountain, and initially, the owner wanted to gift it to the town.  Due to some issues, the owner was advised to “just let the town take it for nonpayment of taxes”.  The town foreclosed on the property on March 20, 2015 for the 2012 taxes.  Since the Town will be retaining this property, abatement is being requested for principal, interest, and costs in the amount of $ 1,856.78.  Jim Libby made a motion to grant the abatement in the amount of $1,856.78 for principal, interest, and costs for tax map 006, lot 48.  It was seconded by Edythe Harnden.  Motion carried.

VII.    Reports from Town Officials

  • Town Manager
Jim Smith reported/commented on the following:
  • Spoke with our representative from Time Warner concerning broadband costs for Fire and Rescue.  The bandwidth has been reduced, which results in a costs savings for the town of approximately $10,000 over the next two years.
  • Have been notified by the Town Attorney that the summary judgment papers that were filed with the Court on April 2, 2015.~ The Batemans are required to respond by April 23, 2015.
  • Received a grant from Efficiency Maine to purchase new lights for the Town Hall Gymnasium.  The lights will cost $100 for each light.  The lights have been purchased using the CIP Building Maintenance account and will be installed by McIver Electric.
  • Selectmen
Chris Parker reported/commented on the following:
  • Inquired if the Public Works Director was being paid mileage from home to Sebago to check the roads.  Jim Smith reported he is not.  He also stated that next winter; the Public Works Director will be taking the town pick up home.
Tim Mayberry had nothing to report.

Jim Libby reported/commented on the following:
  • Noticed a request for Town Hall Rental Fee to be reimbursed due to the condition of the Town Hall.  Jim found this unacceptable and embarrassing. Jim Smith stated that he will follow up on the cleanup issues, and contact someone to come and fix the refrigerator.
  • The Lions Club mailed a $100 donation to Loon Echo Trust.
  • Will be meeting with a representative from General Steel on estimates for a Fire Barn.  Will inform the Town Manager of the date.
Edythe Harnden reported/commented on the following:
  • Would like a sheriff to come and address the Board concerning patrolling and crime issues in Sebago.
  • Had a General Assistance client who stated they were not happy with recent treatment at the Food Pantry.
  • Inquired if the Town was submitting funds to the State for Plumbing Permits issued.  Michele stated that the reports are done quarterly.
Ann Farley reported/commented on the following:
  • Will not be in town this Thursday, so the meeting with the Town Manager will be cancelled.  Next week’s meeting will include Tim Mayberry and Ann.
  • Inquired if there is a meeting coming up concerning Nason’s Brook Dam.
  • Committees      
VIII.   Executive Session, Pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter – Town Manager’s Contract
        Ann Farley made a motion to enter into executive session at 8:10 pm.  It was seconded by Edythe Harnden.  Motion carried.

        Returned to regular session at 8:50 pm.  No action was taken.

IX.     Adjournment
        Edythe Harnden made a motion to adjourn at 8:51 pm.  It was seconded by Chris Parker.  Motion carried.

Respectfully submitted,
Michele A. Bukoveckas
Town Clerk