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Sebago Maine Town Seal
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Board of Selectmen Minutes 04/21/2015

Call to Order
The meeting was called to order at 6:00 pm by Chairman, Ann Farley.
                                
                                
I.      Roll Call       
Present were Selectmen; Ann Farley, Edythe Harnden, Jim Libby, Chris Parker; Tim Mayberry, Town Manager; Jim Smith, Recorder and Town Clerk, Michele Bukoveckas. Guest present was Code Enforcement Officer, Brandon Woolley.

II.     Adjustments to the Agenda
        There were none.
        
III.    Written Communication
                
        A.      Approval of the April 7, 2015 Selectmen’s Meeting Minutes     
                Edythe stated there was a small typo on page 4 of the Town Manger’s report.  Edythe Harnden made a motion to approve the April 7, 2015 Selectmen’s Meeting Minutes as amended.  It was seconded by Chris Parker.  Motion carried.
                
Comments from the Public
Brandon distributed a Road Acceptance Policy that he drafted.  He stated that this policy outlines the procedures for accepting roads in Sebago.  This would be a three step process; design standards, testing phase, then acceptance. It would also give the Board of Selectmen the authority to accept roads instead of the legislative body.  It was advised to check with MMA to see if this would be permissible. Ann stated that the policy committee (herself, Michele, Jim Smith and Tim) will be meeting to further discuss this policy. Brandon was asked to meet with the committee as well.

Michele presented a new ballot box that Glenn Haines of the Maple Grange made.  Michele stated that the Board had previously agreed to donate the old ballot box to the Historical Society on the premise, that if we needed it for a paper ballot election, we could still use it.  The new ballot box will surf ice for small elections such as School District Meeting. Tim Mayberry made a motion to accept the new ballot box from Maple Grange.  It was seconded by Edythe Harnden.  Motion carried.


Michele stated that the Towns website had not had an upgrade since it was developed in 2007. She showed the Board the new proposed layout and stated that the new site will be much more user friendly.  Ann Farley made a motion to approve the new web site design. It was seconded by Tim Mayberry.  Motion carried.

Old Business
A.      Budget Discussion
It was stated that there was an error in the numbers that Superintendent Al Smith presented.  Sebago’s appropriation at this point is $19,099 less than this years, not the $70,000 we were originally told. This number is subject to change based on the School Budget District Meeting on May 12, 2015 at Lake Region High School.

It was stated that Article 10 in the Annual Town Meeting Warrant could be changed to reflect using $5,000 instead of $8,000 to purchase a heat pump for Station 2.

Michele stated that stipends in the Fire and Rescue budgets were not made to reflect the change in leadership.  (Fire and Rescue each had their own chiefs, now the Fire Chief is also the Rescue Chief).  The Fire Department should reflect a stipend for the Fire Chief and Deputy Chief), and Rescue Department should reflect stipends for the Deputy Chief and two training officiers.This will result in a shortfall in this year’s budget unless funds are moved from the Rescue stipend to the Fire stipend.  Ann Farley made a motion to move $3,395 from Rescue stipends to Fire stipend.  It was seconded by Edythe Harnden.  Motion carried.  In addition, it was stated this should be corrected in FY16 budget before it is presented at Town Meeting.  Jim Libby made a motion to correct FY16 budget to reflect the correct stipends before Town Meeting. It was seconded by Tim Mayberry.  Motion carried.
        
        





New Business

A.      Signing of the M.S.A.D. # 61 School Budget Validation Warrant
        Ann Farley made a motion to sign the M.S.A.D.# 61 School Budget Validation Warrant.  It was seconded by Edythe Harnden.  Motion carried.
B.      Signing of the M.S.A.D. # 61 Acquisition of Land Referendum Warrant
        Ann Farley made a motion to sign the M.S.A.D. # 61 Acquisition of Land Referendum Warrant.  It was seconded by Edythe Harnden.  Motion carried.

C.      Signing of the Municipal Election Warrant
        Edythe Harnden made a motion to sign the Municipal Election Warrant.  It was seconded by Jim Libby.  Motion carried.

D.      Signing of the Annual Town Meeting Warrant
                        Article 4- Use of UFB for Fire Equipment        
Delete the word Rescue from the article and make the word expenditure singular.
        Article 10- Use of UFB
It was stated that a heat pump for Station 2 could be purchased and installed for $5,000.  Chris Parker made a motion to change the amount in Article 10 from $8,000 to $5,000.  
Article 24- Linda Lane
The Board felt that Linda Lane met the specifications for acceptance.  It was stated that we are waiting to hear from the Engineering firm that evaluated the sub division in 2007 with their report. If no report is available,another inspection of the road will be done to determine if it meets specification standards.Ann Farley made a motion to keep this article on the warrant. It was seconded by Tim Mayberry.  Motion carried.
Article 26-Rename Veteran’s Memorial Park
The Board would like the words “Selectmen so recommend” from the article.

Jim Libby made a motion to approve the warrant as amended.  It was seconded by Ann Farley.  Motion carried.



E.      Review the Annual Town Report
        Jim Libby made a motion to approve the Annual Town Report.  It was seconded by Tim Mayberry.  Motion carried.

F.      Tax Commitment
        Michele Bukoveckas stated that the school appropriation figure used to calculate the FY15 tax rate was wrong.  Upon discovering the error she contacted the auditor and notified them of the error.  She informed the auditors that the difference was $1,428.  She was advised to correct the commitment papers by raising the school appropriation and reduce the overlay by the $1,428.  Jim Libby made a motion to correct the commitment papers.  It was seconded by Ann Farley.  Motion carried.

VII.    Reports from Town Officials

Town Manager
Jim Smith reported/commented on the following:
Public Works will start their 4 day work week on
May 4, 2015.
Went on a boat ride with Charles Frechette to see the depth of the channel at the Town Beach.  It appears it may need some dredging.  Jim stated that Charles Frechette has all the necessary permits from the D.E.P. and that the Public Works Department could dredge the channel and place the sand on the beach.
The Town has A.E.Ds at nine locations throughout town.  Deputy Rescue Chief, Jason Schoolcraft has suggested a training class for employees. Jim will talk with Jason to get this scheduled.
Hazardous Waste Day will be scheduled for August.
Refrigerator at the Town Hall has been repaired.
The freezer at the Town Hall has been removed.  There was one at the Transfer Station that Public Works will fix up and it will be placed at the Town Hall.
Historical Society Building was damaged by a motor vehicle on Friday.  The gentleman has offered to rebuild the steps. We have his insurance information.
Jim Libby noticed that we overpaid for some road salt.  We have contacted the company to notify them of the error, and they have given us 2 loads at no cost.
The Road Committee will be meeting on April 22 in the am.  Neal acquired quotes some quotes for paving, and as a result, Dayton Sand and Gravel will be providing paving services for Sebago.  Their quote was $74/ton.  In addition, their reclaim is $.88/ton.  Public Works will providing the grading services.
Stated that the Town will be going out to bid for a new plow truck.

Lights at the gym will be replaced with efficient lights at a price of $100 each.  This is through an Efficiency Maine Grant.
Looking into insulation for the Town Office entry way.
Spoke with Ray Martell concerning the three spruce trees near the Town Hall.  These trees will be taken down, and Public Works will clean up.

Selectmen
Jim Libby reported/commented on the following:
Stated that repairs to the Town Hall, Town Garage and Fire Stations should be done in this years budget.

Edythe Harnden reported/commented on the following:
Stated that Carl Dolloff is looking for people to judge the parade during Sebago Days.
Asked Jim if he had contacted the Sheriffs office concerning having a deputy come and speak to the Board.  Jim stated that he is working on it.
There will be a General Assistance Training in Limerick on May 4, 2015 at 9:00 am.

Ann Farley reported/commented on the following:
Thursday morning meeting will be herself and Edythe.
The gate at the Emory Martin Cemetery needs to be fixed.
The fence at the Staples  Ward Cemetery needs to be fixed.
Asked Jim Libby if he had any information concerning the meeting with General Steel.  Jim responded he had not contacted them again, but  will do so.

Committees      

VIII.   Executive Session, Pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter – Town Manager’s Contract
        Ann Farley made a motion to go into Executive Session, Pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter – Town Manager’s Contract at 8:10 pm.  It was seconded by Edythe Harnden.  Motion carried.

The Board came out of Executive Session at 8:24 pm. No action was taken in Executive Session.


IX.     Adjournment
Edythe Harnden made a motion to adjourn at 8:25 pm.  It was seconded by Jim Libby.  Motion carried.


Respectfully submitted,
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Michele A. Bukoveckas
Town Clerk