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Board of Selectmen Minutes 05/05/2015

Call to Order
The meeting was called to order at 6:00 pm by Chairman, Ann Farley.
I.      Roll Call       
Present were Selectmen; Ann Farley, Edythe Harnden, Jim Libby, Chris Parker; Tim Mayberry, Town Manager; Jim Smith, Recorder and Town Clerk, Michele Bukoveckas. Guests present were Fire Chief; Ken Littlefield, Phil Strike, Joan Morford, Donna and Dan Cole and Deputy Sheriff Don Goulet

II.     Adjustments to the Agenda
        Old Business
                A.      Article 10
                B.      Article 24
        New Business
                C.      Pole Permit Application

III.    Written Communication
        A.      Approval of the April 21, 2015 Selectmen’s Meeting Minutes    
                Tim Mayberry stated that on page 5, paragraph 4, the word should be grading, not grinding.  Tim Mayberry made a motion to approve the minutes as amended. It was seconded by Chris Parker.  Motion carried.
Comments from the Public
Fire Chief Ken Littlefield commented on the following:
Boiler room needs to be cleaned; it is not intended for storage.
Winter plowing contract needs to include plowing of fire stations and hydrants.
Boards at the Nason’s Brook hydrant can be placed at any time for the hydrant to be in use.  There is an organization that would like the hydrant to be relocated due to fish spawning, and the organization is willing to relocate the hydrant
Station 1 needs some electrical work done.
Inquired if the Town Hall parking lot would be paved this year. Jim stated it would.

Joan Morford addressed the Board and stated that there is a lot of sand on her property from winter sanding.  She spoke with Neal and he stated that he would clean it up.  In addition, she stated that her garage had been damaged by a snow plow.  Jim will look into this issue.

Donna and Dan Cole were present for a liquor license application.  It was stated that a public hearing must be held first.  This will be placed on the next agenda.

Old Business – None
A.      Article 10
Jim Libby stated that in speaking with Phil Lowe, a heat pump might not be as efficient as previously thought. When the doors are left open for an extended period, the recovery rate is slow.  Not sure if this is the proper way to address the heating problem. He stated that the article states that Budget and Selectmen recommend the expense, and now he is not sure they should. He would like more information prior to Town Meeting.

B.      Article 24
        The Board inquired if we had received information regarding Linda Lane.  Jim stated that Brandon has contacted Deluca-Hoffman to see if they can give us a copy of the report from 2008.  In the event they cannot, Jim has spoken with Kurt Christensen and told him another survey would be done at his expense.
New Business

Contract Deputy Discussion
Don Goulet addressed the Board.  He presented the Board with costs associated with a contract deputy.  The startup figure is near $139,000. This figure includes personnel costs, fixed costs, operational costs, and capital costs (includes a vehicle). This would be for a 40 hour a week deputy presence in Sebago.  There was discussion that perhaps a neighboring town could share the costs and hours.  

Backhoe Discussion
Public Works has been “test driving” backhoes from Beauregard, John Deere and Case.  It appears that the Case seems to be the favorite.  The CIP budget currently has $135,000 available to purchase a backhoe.  There was additional discussion regarding what to do with the old backhoe.  It was suggested to list it in our RFP as an option for trade or keep for use at the Transfer Station as previously discussed.

C.      Pole Permit Application
        This permit is to install a pole on Dolloff Road. Jim Smith will go visit the site to make sure it is not in the Towns Right of Way.  Jim Libby made a motion to approve the permit on the condition that it is not in the town’s ROW.  It was seconded by Tim Mayberry. Motion carried.

VII.    Reports from Town Officials

Town Manager
Jim Smith reported/commented on the following:
Looked into maintenance agreements for the generators.  A premier package would cost $325 per year per generator, which would provide routine maintenance 2x a year.  A standard package would cost $200 per year per generator for once a year.  Jim will contact another vendor in Steep Falls which may be a little less expensive.
Received a new quote from F.R.Carroll.  This new price is $1.25 lower per square yard. Paving materials are lower as well.  
Hazardous Waste Day will be on August 22, 2015 from 8am to 12pm.
Corinne Davis will resign as the Recreation Director in August.  Jim has spoken with the Naples Recreation Director. He may be able to fill in for a while.  It was suggested that a workshop be held in June to discuss this further with Corrine present.
Dredging of the Northwest River has been done and the sand has been placed on the Town Beach.
Bateman did not respond to the Summary Judgment.  The next step is the Clerk of Courts will deliver the town request to the judge for a decision.  This could take 7-10 days.

Chris Parker had nothing to report.

Tim Mayberry had nothing to report.

Ann Farley reported/commented on the following:
The School Budget Meeting will be on May 12, 2015 at 7:00pm at Lake Region High School.
Bruce Hart forwarded information that a realtor is advertising a property for sale on Taralaine stating that moorings are available through the Town Office.  Jim will look into this issue.
Asked when the Beach Attendant will start as we are already over budget.  Jim will contact the attendant and discuss hours with her.
Asked when Station 1 repairs will begin.  Jim stated he is awaiting a call back.  It was stated that Station 1 and the Town Office should also be pressure washed.
Ask Jim if Chalmers Insurance was here to discuss our premiums for next year.  Jim stated yes, that was the case.  Jim also stated that Chalmers would be interested in providing Worker’s Compensation Insurance for the Town.  Currently, this insurance is provided by MMA which the Town receives a check every year due to good standing.  

Edythe Harnden reported/commented on the following:
Inquired if Peabody Pond Road had been graded.  It was stated it had not, but would be soon.
Hayes True Value in Bridgton has a dunk tank and she has already reserved it for Sebago Days.  
Attended a General Assistance Training, and it was very informative.
Stated that she would like to insure proper vacation coverage for the front office.  
Noticed that the front office does not have opportunity to take morning, lunch and afternoon breaks.  Would like to see the office close for 30 minutes for lunch.

Jim Libby reported/commented on the following:
Feels the CEO should be allowed to come in at 8am on Tuesdays to address the issue of inspections for contractors.
Has not met with Richard Wing and Hillside Lumber  as of yet.  Will try to set the meeting up for next Thursday so Ann Farley and the Town Manager can attend.
Stated that Donna Cook had resigned from the Planning Board, and two others are coming close to the expiration of their term.  Donna ‘s position needs to be filled, and the others need to be asked if they wanted to stay on.  This brought up the discussion of whether or not the Planning Board should be a 5 or 7 member board.  Michele stated the two additional members were brought on for a special school building project, they were not supposed to be permanent members.  Jim will discuss this with Brandon.
Had a resident complain that the Rescue Unit was going to the Whistle Stop in Baldwin for their coffee and lunch breaks.  Jim Libby made a motion that Daytime Rescue personal business should be conducted with in town boundaries whenever possible.  It was seconded by Chris Parker.  Motion carried, with Ann Farley opposed.


VIII.   Adjournment
        Tim Mayberry made a motion to adjourn at 8:30 pm.  It was seconded by Chris Parker.     Motion carried.

Respectfully submitted,
Michele A. Bukoveckas
Town Clerk