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Sebago Maine Town Seal
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Board of Selectmen Minutes 07/07//2015


Call to Order
The meeting was called to order by Chairman, Ann Farley at 6:00 pm.
                                
I.      Roll Call       
Present were Selectmen; Ann Farley, Edythe Harnden, Jim Libby, Chris Parker; Tim Mayberry, Town Manager; Jim Smith, Recorder and Town Clerk, Michele Bukoveckas.  Guests present were: Public Works Director; Neal Farwell Sr., Code Enforcement Officer; Brandon Woolley, Fire/Rescue Chief; Ken Littlefield, Ted Greene and Richard Tidd.

II.     Adjustments to the Agenda
                
III.    Written Communication
                
        A.      Approval of the June 6, 2015 Annual Town Meeting Minutes
                Ann Farley made a motion to approve the June 6, 2015 Annual Town Meeting Minutes. It was seconded by Jim Libby.  Motion carried.

        B.      Approval of the June 16, 2015 Selectmen’s Meeting Minutes     
                Jim Libby noted that in his comments, it should read the first meeting in July (July 7th), not July 1st.  Jim Libby made a motion to approve the minutes as amended.  It was seconded by Edie Harnden.  Motion carried.
                
  • Comments from the Public
Richard Tidd of Spider View Road addressed the Board. He stated that up until 12 years ago the town used to plow and maintain Spider View. He was told the town stopped plowing and maintenance because it was a private road.  This is not true.  He stated that Spider View is a town road and he would like the town to commence maintenance and plowing again.  Code Enforcement Officer Brandon Woolley stated that he has done research on this issue and will present his findings to the Board.  This issue will be placed on the next agenda for discussion.   

Fire Chief, Ken Littlefield would like to have the Board think about budgeting for the electrical and cable wires to be placed underground at the Town Hall and Station 1.  This would allow Life Flight to land in the Town Hall Parking Lot.



  • Old Business
A.      Rescue Collections Discussion
Deputy Rescue Chief; Jason Schoolcraft was not present; therefore, this will be placed on the next agenda.

  • New Business
  • Robinson Hill Road Discussion
Ted Greene stated that there is a property on Robinson Hill Rd that used to have two entrances to the property, now it only has one.  Ted stated that he understands it can’t go back to its original state, but would like it fixed.  As it stands now, a logging truck backing up will cause some damage to the road.  Ted feels that communication is lacking.  He feels that the town should communicate with landowners when a road project is being done.  Communication between the landowner and town will enable both parties to work together.  Public Works Director; Neal Farwell stated that Public Works is in the process of fixing the problem and will continue to improve the entrance.

  • Town Vehicle Use Policy
Deputy Rescue Chief; Jason Schoolcraft was not present; therefore, this will be placed on the next agenda.

  • Personnel Policy Discussion
Tabled until the next meeting. Policy Committee will be meeting on Wednesday, July 15, 2015 at 8:00 am.

  • Appointments (Zoning Board of Appeals, Planning Board, Code Enforcement, Local Plumbing Inspector, Ballot Clerks)
Ann Farley made a motion to appoint Brandon Woolley as Code Enforcement Officer and Local Plumbing Inspector.  It was seconded by Tim Mayberry.  Motion carried.

Ann Farley made a motion to appoint Richard Merritt to the Zoning Board of Appeals.  It was seconded by Edie Harnden.  Motion carried.

Ann Farley made a motion to appoint Isabelle Kocieka, Corinne AuCoin, Dorothy O’Donnell, Norma Sicotte and Monika Norberg as ballot clerks. It was seconded by Tim Mayberry.  Motion carried.

Ann Farley made a motion to appoint Paul White to the Planning Board.  It was seconded by Tim Mayberry.  Motion carried with Jim Libby opposing.

Jim Libby stated that Rick Viles also desired to be re-nominated as a Planning Board Member, but not as an alternate.  This would continue the board as 6 members until a future vacancy could bring the Board to the original number as intended by current ordinance. It would be a temporary measure until the 5/2 member board could be restored.  Code Enforcement Officer Brandon Woolley stated that through research, the Planning Board used to be a 5 member board with members being elected on an annual basis.  In 1963, two additional were added as ex officio members for a special project which brought the board up to 7 members.  This was not supposed to be permanent. The Planning Board would need to ask the legislative body to make the change to 7 members at an annual town meeting.  This issue will be placed on a future agenda for further discussion.


VII.    Reports from Town Officials

  • Town Manager
Jim Smith reported/commented on the following:
  • The town has acquired title to the Bateman property as the Batemans have not filed an appeal. We have been advised that we should change the locks and take pictures/inventory of the contents.  Additionally, he has spoken with Steve Titcomb concerning possibly listing the property with a broker.  It was stated that a broker would have more resources available for a listing the property and would provide a fair market value.  The Board stated they would like to have Steve along with other Sebago realtors attend the next meeting to answer questions or concerns the Board may have.
  • Sebago Lake Marina had concerns of individuals launching fireworks in the direction of their fuel tanks over the weekend.  They wanted to know if Sebago had a fireworks ordinance.  It was stated that the Town does not have a contracted deputy or constable; therefore there would be no one to enforce the ordinance.  It was stated that the sheriff’s office should be contacted in these circumstances.
  • Asked the Board if they wished to continue with the newsletter.  It was stated that there is a lack of articles from various departments and that Maureen ends up creating articles.  This results in a delay in sending out the newsletters, therefore some of the information is outdated.  Tim Mayberry made a motion to eliminate the newsletter.  It was seconded by Ann Farley.  Motion carried.
  • Stated that half of Swamp Road has had a base coat applied. Additionally, Molly Road and Mill Pond Circle have been prepped for paving.
  • Selectmen
Chris Parker reported the following:
  • People are still getting lost on Douglas Mountain.  Better signage is required, perhaps signs that point in the direction of the parking lot should be installed.
Ann Farley reported the following:
  • Thursday meeting with the Town Manager will be held at 8:00am with Jim Libby and herself.
  • Will contact Loon Echo regarding the site walk on the Perley Mills Sebago property currently set for July 22nd.  Several Board members are unable to attend that date, and therefore another date needs to be scheduled.
Edie Harnden reported/commented on the following:
  • The raffle calendars are complete.  She would like each Board member to sell 5 calendars.  Additionally, she would like the Clerk’s Office to promote the calendars. Michele will contact MMA as to the legality of promoting the calendar and selling raffle tickets at the Town Office.
  • The pick up and drop off for the dunk tank is all set but she will need help during Sebago Days.  
  • Inquired if the issues on Linda Lane had been taken care of.  Neal stated he will check sometime this week.
Jim Libby reported/commented on the following:
  • Freedom of information training is required of all newly elected officials within 120 days of being elected.  This training can be done on line and is free of charge.
  • Asked Ken Littlefield if progress is being made on the Marathon Ave hydrant.  Ken stated yes it was.
  • There is an issue in front of Station 1 (a dip in the pavement), will that be addressed?  Jim Smith stated yes, it will be addressed when the parking lot is paved this fall.
VIII.   Executive Session, Pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter – Town Manager’s Contract
Jim Libby made a motion to enter into Executive Session, Pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter – Town Manager’s Contract at 7:30 pm.  It was seconded by Tim Mayberry.  Motion carried.

        The Board reconvened at 7:49pm.

Jim Libby made a motion to approve the Town Manager’s Employment Contact.  It was seconded by Edie Harnden.  Motion carried.


IV.     Adjournment
        Chris Parker made a motion to adjourn at 7:52 pm.  It was seconded by Edie Harnden.  Motion carried.


Respectfully submitted,



Michele A. Bukoveckas
Town Clerk