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Sebago Maine Town Seal
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Board of Selectmen Minutes 07/21/2015
Call to Order

The meeting was called to order by Chairman, Ann Farley at 6:00 pm.
I.      Roll Call       

Present were Selectmen; Ann Farley, Edythe Harnden, Jim Libby, Tim Mayberry, Town Manager; Jim Smith, Recorder and Office Assistant; Monica Couvillion.  Guests present were: Public Works Director; Neal Farwell Sr., Code Enforcement Officer; Brandon Woolley, Deputy Rescue Chief; Jason Schoolcraft, Fire/Rescue Chief; Ken Littlefield, Richard Tidd, Jim Swann; Beauregard Group, a representative from Nor Tracker, Joseph McMahon; Realtor and Steve Titcomb and David Heath; Realtors.

II.     Adjustments to the Agenda

  • New Business will be discussed before Old Business.
  • Jason Schoolcraft will present his items first.
III.    Written Communication

        A.      Approval of the July 7, 2015 Selectmen’s Meeting Minutes      
                Jim Libby made a motion to approve the July 7, 2015 Selectman’s Meeting Minutes. It was seconded by Tim Mayberry. Motion carried.

  • New Business
A.      Spider View Road Discussion

Code Enforcement Officer Brandon Woolley explained that, based on town documents including past Selectmen’s Meeting Minutes, Spider View Road has gone between a town road and a public easement road but ultimately is and has, since the founding of the Town of Sebago, legally been a town road. Town Manager
Jim Smith agreed with this conclusion. Tim Mayberry made a motion to put Spider View Road back on the list as a town road to maintain and plow. Edie Harnden seconded the motion. Motion carried.Richard Tidd then asked whether the money the town citizens put into maintaining and plowing the road privately in the past would be reimbursed. Ann Farley suggested tabling this issue until the town pursues a legal opinion on the matter. Ann’s suggestion was agreed upon and the Board will notify Tidd when the issue of reimbursement for previous upkeep will be on the agenda.

B.      Realtors’ to Address the Board

Realtors Joe McMahon and Steve Titcomb addressed the Board regarding the Bateman property. Both suggested that the town hire an appraiser to give an official value to the property. Jim Smith asked how the town should proceed after receiving four sealed bids for the property and whether they should hire a broker or not. Both Steve and Joe agreed that if the bids are reasonably close to the property value, the town most likely does not need a real estate agent to market the property. If the bids are not close to the property value, it would be best to move ahead with a real estate agent.  Steve Titcomb stated that he would ask for about 5% commission on the sale.

C.      Bid Award for Loader/Backhoe

The loader/backhoe will be a John Deere model purchased from NorTracker for $115,000 with a five-year warranty and without a
4-in-1 bucket. Because it will take 30 to 60 days for the model to arrive, a free loaned vehicle will be given to the town tomorrow from NorTracker for use until the model arrives.

D.      Tax Acquired Property Policy Discussion

Ann Farley made a motion to accept the changes made to the Tax Acquired Property Deposition Policy. Edie Harnden seconded the motion. The motion was carried. The Douglas Mountain Property Discussion will be added to the next agenda.

  • Old Business
  • Rescue Collections Discussion
                                Jason Schoolcraft proposed that the Thomas Agency make the                              EMS collections with a 30% rate for the agency. Jim Smith                                       noted that this is the same agreement as the Town of Casco                                       who has been favorable of the partnership. Jim Libby made a                             motion for Jim Smith to sign the agreement. The motion was                                      seconded by Edie Harnden. The motion was carried.

  • Town Vehicle Use Policy
Ann Farley made a motion to accept the changes to the Town Vehicle Use Policy. Tim Mayberry seconded the motion. The motion did not carry, as it was a 2-2 vote. Ann suggested bringing back the issue when Selectman Chris Parker is present.

  • Personnel Policy Discussion
Jim Libby notes that “calendar year” should be changed to “fiscal year” in the document. Ann Farley made a motion to accept these changes. Tim Mayberry seconded this motion. Motion carried.

VII.    Reports from Town Officials

  • Town Manager
Jim Smith reported/commented on the following:
  • None
  • Selectmen
Ann Farley reported the following:
  • The roof will be complete this week on the fire barn.
  • The Road Policy Meeting will be held next Wednesday at 1:00pm.

Edie Harnden reported/commented on the following:
  • The dunk tank from Sebago Days was originally rented for $216, however after it was returned to the Paris Farmers Union they only charged $90 for the rental.
  • The dunk tank made $330.
  • The calendar raffle sold 22 tickets, making $220.
  • The Harvest Dinner will be held on Wednesday, August 27. At the dinner, an afghan made for the calendar but not included in the raffle will be raffled off individually with $2 and 3 for $5 raffle tickets.
  • Asked Jim Smith about mileage charges for checking roads. Jim Smith noted that this was to survey roads for improvement for Neal.
Jim Libby reported/commented on the following:
  • Thanked the town for keeping the Sebago Days tent up on Sunday, saw a dramatic increase in people attending the Sunday service.
  • Asked if there was a drain problem at Station 1. Ken Littlefield answered yes and that in order to fix it, floors would need to be taken out.
                        Tim Mayberry reported/commented on the following:
  • None
IV.     Adjournment
        Ann Farley made a motion to adjourn at 8:00 pm. It was seconded by Tim Mayberry. Motion carried.

Respectfully submitted,

Monica Couvillion
Deputy Clerk