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Sebago Maine Town Seal
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Board of Selectmen Minutes 09/15/2015

Call to Order
The meeting was called to order at 6:00 pm by Chairman, Ann Farley.
I.      Roll Call       
Present were Selectmen; Ann Farley, Jim Libby, Edythe Harnden, Chris Parker, Town Manager; Jim Smith, Town Clerk and Recorder, Michele Bukoveckas.  Guests present, Joe Aldous, Susan Tappan, Sue Bowditch, Steve Girardin, Fire Chief; Ken Littlefield, Deputy Rescue Chief; Jason Schoolcraft, Phil Strike, Public Works Director; Neal Farwell, and Code Enforcement Officer; Brandon Woolley.

II.     Adjustments to the Agenda
Truck body and fire station discussions will occur prior to setting the tax rate to accommodate the public.
III.    Written Communication
        A.      Approval of the September 1, 2015 Selectmen’s Meeting Minutes 
                Jim Libby made a motion to approve the September 1, 2015 Selectmen’s Meeting Minutes.  It was seconded by Edythe Harnden.  Motion carried.
  • Comments from the Public
Joe Aldous addressed the Board.  He stated that the odor on the Northwest River Road is still very offensive.  He was present this evening with Susan his wife, and resident, Sue Bowditch to make a formal request to have this issue addressed as a courtesy.  Mr. Tappan presented the Board with a log of when the smell is most offensive (which is part of this record).  Discussion centered on whether or not this is permissible in this zone.  Brandon Woolley stated that if the pigs were being sold, this type of activity would not be allowed in this zone. Brandon stated that basically, this is a nuisance event and should be treated as a civil complaint.  At this time, the Tappan’s, Mrs. Bowditch, Steve Girardin and Brandon left to discuss a resolve in an adjacent room.  The group returned in a short period of time to which Brandon reported that Steve Girardin will contact the University to have an individual come out and council him on how to control the odor.  All parties seemed to be in accord.

  • Old Business
  • New Business
A.      Signing of the FY 15-16 Tax Commitment
        Edythe Harnden made a motion to set the tax rate at $13.12.  It was seconded by Ann Farley.  Motion carried.  Note: as of the typing of these minutes, be it noted the following:  Michele discovered an error in the calculation upon which she contacted all the Selectmen.  As a result, Edythe Harnden made a motion to set the tax rate at $13.10.  It was seconded by Ann Farley.  Motion carried.

B.      Discussion of Truck Body (Neal Farwell)
         Neal stated that the truck body on Norm’s truck had been welded 3 times and can no longer be repaired. He would like to purchase a stainless steel body and put it on the chassis.  This would delay the replacement of this truck by two or more  years.  The old truck body would be treated and retained until we are ready to sell the old truck (the old body would be placed back on the truck prior to selling it); the new body could be put on a chassis.   Neal would like to use funds from the CIP V01 account in the amount of $13,500.  Ann Farley made a motion to purchase a stainless steel truck body in an amount not to exceed $13,500 with the expectation of extending replacement out to 8 years.  It was seconded by Chris Parker.  Motion carried.

C.      Fire Station Discussion (Ken Littlefield)
        Ken stated that the hydrant on Marathon Avenue has been repaired.
        Ken reported that the fire department has developed a sketch for a new fire station.  The proposed station is a 76x72 foot building with 3 bays, mechanical room for the furnace, an ADA bathroom, an office, and storage room.  It was stated that this would require site plan review by the Planning Board as it exceeds 5,000 sq. ft.  It would also require engineer plans, and storm water runoff studies.  It was suggested that perhaps a smaller building would be more practical with a bump out for storage and mechanical room. This would still serve their needs and be a “better sell” to the taxpayers.  Brandon suggested that the Board and Fire Department focus on requirements and actual needs present and future, not size.  The Board stated that a workshop will be held on Tuesday, October further discuss this issue.

VII.    Reports from Town Officials

  • Town Manager
Jim Smith reported/stated the following:
  • It appears that Sebago Elementary is up for discussion again.  An overcrowding issue at Songo Locks has the school board looking at options on how to deal with the issue.  These options include:
  • SES and Songo Locks to house K-5
  • Songo Locks K-2, Crooked River 3-5, and close SES
  • Songo Locks as a K-2, Crooked River 3-5 and keep SES open.
It was stated that if Crooked River is re-opened it would need approximately $8 million in renovations, with Sebago picking up 15% of the tab. The school department will be hosting several informational meetings in the coming months.  Dates are as follows:
  • 9/28 at 7pm-Lake Region Vocational
  • 9/29 at 7pm-Steven’s Brook Elementary
  • 10/1 at 7pm-Crooked River
  • 10/7 at 6pm-Sebago Elementary
  • Wanted to thank Neal for contacting the harvester to cut the hemlock (after seeking landowner permission) that was adjacent to route 107.  This will allow sunlight to help melt snow and ice on the road this winter.
  • The state will be repairing the drop inlet on Folly Road by 114.
  • Selectmen
Chris Parker commented/reported on the following:
  • Inquired if sealing of roads will be taking place soon.  Jim Smith stated he had received reasonable estimates.  He will check with Neal to see when this would be done.  Jim Smith also stated that the Road Committee needs to meet in the near future.
Ann Farley commented/reported on the following:
  • Will not be available to meet this Thursday.  Jim Libby and Edythe Harnden will meet with Jim Smith instead.
  • Asked if there were any updated on the Spider View Road issue, Jim Smith reported no there were no updates.

Edythe Harnden commented/reported on the following:
  • Had information that a dog had been in the rescue unit, and wanted to know if that was appropriate.  Jim Smith stated it was not and that he will address this issue.
  • Inquired what happened to the laptop that the prior recreation director used.  Jim Smith stated that it had a virus, and that it was more cost effective to buy a new device versus cleaning the laptop.
Jim Libby commented/reported on the following:
  • Has noticed that the recreation director’s hours have been quite high recently.  He feels that at the current rate, the account will be overdrawn.  Jim Smith stated that he will speak with the director.
VIII.   Executive Session, Pursuant to Title 1 § 405 (6) (c) Disposition of Publicly Held Property
        Edythe Harnden made a motion to enter into Executive Session, Pursuant to Title 1 § 405 (6) (c) Disposition of Publicly Held Property at 7:50.  It was seconded by Chris Parker. Motion carried.

        The Board reconvened at 7:52pm.

        Jim Libby made a motion to grant an additional 15 days (if needed) to the purchasers to complete the transaction. It was seconded by Chris Parker.  Motion carried.

IX.     Adjournment
        Ann Farley made a motion to adjourn at 7:54 pm.  It was seconded by Edythe Harnden.  Motion carried.

Respectfully submitted,
Michele A. Bukoveckas
Town Clerk