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Sebago Maine Town Seal
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Board of Selectmen Minutes 11/03/2015


Call to Order
The meeting was called to order at 6:00 pm by Chairman, Ann Farley.                             
I.      Roll Call       
Present were Selectmen; Chris Parker, Ann Farley, Edythe Harnden, Jim Libby, Tim Mayberry, Town Manager; Jim Smith, Deputy Town Clerk, Jeanne Miller. Guests present were, Code Enforcement Officer; Brandon Woolley, Richard Merritt, and Phil Lowe.


II.     Adjustments to the Agenda
        Under new business B., there will be a CIP discussion.  

III.    Written Communication
                
  • Approval of the October 20, 2015 Selectmen’s Meeting Minutes  
Jim Libby made a motion to accept the minutes of the previous meeting as they had been adjusted. Chris Parker seconded the motion.  Motion carried.
                        
        IV.     Comments from the Public
Richard Merritt and Phil Lowe from the friends of Sebago Elementary committee came in to talk to us about what they had done so far.  They brought in the petition with 291 signatures from local citizens.  They asked the selectmen to consider allocating $50,000 of unexpended funds for legal expenses for their cause. Jim Smith commented that he thinks there should be a special town meeting set by the selectmen to deal with this. He also said the amount that the town should set aside should be decided by the selectmen and then voted on by the town.

Brandon Woolley asked to comment on the fire pond that Sandy Dionisopoulos wants to put in on her property.  She is willing to pay for the fire pond and is asking the town to pay up to $500.00 for the dry hydrant. It was agreed that the town’s backhoe could be used to dig a test hole and see if there is sufficient water, if so, it will get revisited.

There will be a special meeting on November 17, 2015 for a discussion with the Superintendent.
The selectmen talked of setting $25,000 aside out of the unexpended funds for legal fees for the friends of Sebago Elementary group, after it has been approved by the voters, instead of $50,000.  Jim Libby made a motion to set aside $25,000 with controls for expenditures for the withdrawal from M.S.A.D #61.  Ann Farley seconded the motion.  Motion carried.

V.      New Business

  • Signing of the M.S.A.D. # 61 December 6, 2015 Referendum
Ann Farley made a motion to sign the referendum conditional to further info from MMA on the consequences of not signing it.  Tim Mayberry seconded the motion.  Motion carried.

  • CIP Discussion
Ann Farley gave everyone an Appendix C on replacement schedules of town vehicles. It changed the replacement times of some vehicles.  Jim Libby talked on wanting to stay with previous policies and not making the changes because it put town expenses up.  Ann Farley wanted to add generators to the list.  Jim Libby made a motion stating, “Whereas the current policies, procedures and schedules have proven effective, we ask the CIP committee to continue using those guidelines in calculating their budgetary recommendations with the inclusion of generators at 12 years until replacement. Chris Parker seconded the motion.  Motion carried.
Ann Farley asked all selectmen to attend CIP meetings and have more input in the process.

Jim Smith commented on the Rescue building renovations. Johnny Leavitt will fix the floor and Anderson Door will adjust the doors to the new floor.

Jim Smith addressed the vandalism at the town hall.  There are holes in doors, food stolen from the fridge, etc.  The Board suggested closing the town hall down to public use and  only letting those in with keys. Jim will contact the groups that need access and post the building for now.



Jim Smith mentioned the amount of sand that was used in a year and the distance it needed to be trucked. He would like to check a couple of closer pieces of property for sale for quality of sand to possibly save money and time.

There was discussion regarding Benchmark's cost proposal for a  Fire Station.  It was agreed that the numbers were feasible but perhaps the size could be revisited as the site work would increase the amount substantially. The November 17 selectmen’s meeting will also include meeting with the Fire Department for a workshop.

VI.     Executive Session, Pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter
        Ann Farley made a motion to enter into Executive Session at 7:55 pm., Pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter.  It was seconded by Chris Parker.

        The Board reconvened at 8:35 pm.

        Ann Farley made a motion to extend the Town Manager’s contract until June 30, 2017 with no renewal as agreed upon by the Town Manger.  Motion was seconded by Jim Libby.  Motion carried.


VII.    Adjournment
        Chris Parker made a motion to adjourn at 8:45 pm.  It was seconded by Tim Mayberry.  Motion carried.


Respectfully submitted,


Jeanne Miller
Deputy Clerk