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Sebago Maine Town Seal
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Board of Selectmen Minutes 03/15/2016


Call to Order
The meeting was called to order at 6:00 pm by Chairman, Ann Farley.
                                
I.      Roll Call
        Present were Selectmen; Chris Parker, Ann Farley, Jim Libby, Tim Mayberry,      Edythe Harnden, Town Manager; Jim Smith, Town Clerk and Recorder, Michele       Bukoveckas. Guests present were: Mary MacKinnon, Ed Fitzgerald, Denise  Olsen, Phil Strike, Lisa Johnson, Joseph McMahon, Claudia Lowe, Richard         Merritt, Allen Crabtree, Doug and Sue Newton, Janice Barter and Superintendent  of MSAD # 61, Al Smith. 

II.     Adjustments to the Agenda
        
III.    Written Communication
                
        A.      Approval of the March 1, 2016 Selectmen’s Meeting Minutes     
                Jim Libby made a motion to approve the March 1, 2016 Selectmen’s Meeting Minutes.  It was seconded by Edythe Harnden.  Motion carried.
                        
        IV.     Comments from the Public
                There were none.
        
V.      New Business

A.      Superintendent, Al Smith of M.S.A.D. # 61-CRES Referendum/School Budget Update
        Al Smith walked the Board through a summary of the budget. The district’s budget has an increase of $272,182, but Sebago will see a reduction over last year’s budget in the amount of $85,334.

        Mr. Smith also gave a presentation on upcoming referendum on April 12, 2016 concerning the renovation of Crooked River Elementary.   He stated that this new revised plan is in the amount of $7.8 million or a 20% reduction from the initial plan which failed district wide in December. The new proposal includes:
  • Help address the over-crowding issue at Songo Locks
  • Elimination of the auditorium
  • Reduced square footage (no music room, library or new kitchen).
  • Would allow for the school to expand to 350 students.
Mr. Smith stated that the first payment on the bond would be due in January of 2018.  He also mentioned that one bond will retire in 2019, and another will retire in 2020.  He encouraged people to support the referendum on April 12, 2016. He stated that this project would cost roughly $.13/day, $4/month or $48/yr on a $100,000 home.

B.      Budget Discussion-Budget Committee
        Michele stated the following regarding the Budget:
  • While preparing the Town Meeting Warrant; she noticed a discrepancy between the CIP Worksheet and the numbers listed under CIP in the budget for the Public Safety Building Account.  It was stated that warrant articles have been developed asking voters to transfer funds from the following CIP Accounts: Yard Waste, Transfer Station Enhancements and the RTE. 114 Drainage accounts to the Public Safety Building CIP Account. Michele stated that the $8,092 which is listed in the CIP worksheet should be listed in the budget in the event voters do not approve the transfers. In addition, a warrant article should be developed reducing CIP by $8,092 in the event the article regarding the transfers passes.
  • Developed warrant articles to use the Undesignated Fund Balance in the amount of $15,000 for Legal. (General Administration would then be reduced by that amount)
  • There was a formula error in the Code Enforcement and Library accounts which resulted in those accounts to not be included in the grand total.
  • Elimination of funding in the amount of $2,000 in the Fuel Assistance Fund.
  • Updated the Revenue figures.



                        If all warrant articles pass, this years’ budget will be roughly                                      $25,557 lower than this year’s current budget. Jim Libby made a                               motion to approve an expense budget of $1,889,163 (includes the                                  $15,000 and $8,092) and non-tax revenues in the amount of                                       $567,335.  It was seconded by Chris Parker.  Motion carried.

                        
C.      Public Safety Building Discussion
        Some members of the Board stated they have visited the Norridgewock Public Safety Building.  The Board and members of the fire department had discussions regarding proposed size, and location. It was suggested purchasing land on Rte. 114 and building the Public Safety Building on the new site.  The town could then close Station 2, 3 and the Rescue Building (as all would be consolidated), and this would save money. Concerns were raised as to how this might affect homeowners ISO Fire Insurance ratings.   Other suggestions included installing fire ponds; and whether or not those would satisfy the ISO ratings, or if proximity of a fire station from a neighboring town would satisfy the ISO rating. It was also stated that the voters strongly objected to the cost of purchasing land last time, and the building was voted down.  The Board decided that the best approach is to have proposed plans proposed plans drawn, and then put the project out to bid .  Ed Fitzgerald stated he would meet with the Fire Department and Town Manager and draw up some plans.

D.      Disbursement of Withdrawal Committee Funds
        It was stated that the Withdrawal Committee wanted to use the withdrawal funds for an upcoming mailing and advertising.  Ann Farley made a motion to authorize up to $2,500 for advertising from the $25,000 which was approved.  It was seconded by Edythe Harnden.  Motion carried.

E.      Abatement and Supplement
        Michele explained there was a property in town in which was assessed to deceased owners, which is invalid.  In order to correct this, the 2013, 2014 and 2015 taxes, interest and costs need to be abated, and then supplemental commitments for those years would have to be committed.  Tim Mayberry made a motion to approve the abatements and supplements for years 2013, 2014, and 2015 for Map 017, Lot 6.  It was seconded by Chris Parker. Motion carried.

F.      Unifirst Contract Discussion
        Jim Smith stated that the Unifirst Contract automatically renews unless they receive written notice 90 days before the end of the contract.  The contract renewed in February 2016 for 5 years.  Jim Smith intends to meet with Unifirst to discuss this issue.

VI.     Reports from Town Officials

  • Town Manager
                        Jim Smith reported/commented on the following:
  • Received an email from a resident on Folly Rd. stating the road is muddy, rough, and has culvert and drainage issues.
Jim followed up with Public Works.  Further discussion followed including installing jersey barriers to keep traffic out.  It was stated that there are signs that state the road is closed to winter maintenance, but the signs are ignored.  Some members felt this could cause a safety issue and emergency vehicles may need passage. It was decided to leave the road as is and that the signs were sufficient to deter passage. Also it was suggested that no more money be put into the muddy area until the road dries out.

                        
  • Selectmen
Chris Parker had nothing to report.

Tim Mayberry commented on the following:
  • Have the logger on Folly cut trees along side of road to facilitate future ditching and road maintenance.  Jim Smith already addressed this issue with Kheil.
                        Edythe Harnden commented/reported on the following:
  • Noticed there was no mileage request from Brandon.  Would like to see mileage submitted on a monthly basis.
  • General Assistance reimbursement will now be at 70% instead of 50%.
                        
                        Ann Farley commented/reported on the following:
  • Distrubuted copies of the “Dedication” for the Board to review for the Annual Report.
  • Stated she would like the bottles at the Transfer Station picked up on a regular basis.
                

                        Jim Libby commented/reported on the following:
  • Stated that at the last meeting he brought up an issue that occurred with a Zoning Board of Appeals member.  He stated he would like this individual brought before the Board of Selectmen during an Executive Session at the next Board of Selectmen’s Meeting.
It was suggested stated that perhaps a policy could be developed that only allows the chairs of Boards to contact MMA.

  • Committees
  • Withdrawal Committee, Tim Mayberry
No report was given.
  • Road Committee, Jim Libby
A copy of the Road Committee Minutes are attached.  The Road Committee met and determined that Shore Road is next on the list to be fixed.  Jim Libby reviewed the repairs made to Swamp Rd. It was stated that Pit Road and Murch Road need Board approval to be fixed. Ann Farley made a motion to approve that Pit Road and Murch Road be added to the recommendations of the Road Committee. It was seconded by Tim Mayberry. Motion carried.  



VII.    Adjournment
        Chris Parker made a motion to adjourn at 8:40 pm. It was seconded by Tim Mayberry. Motion carried.


Respectfully submitted,



Michele A. Bukoveckas
Town Clerk