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Sebago Maine Town Seal
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Annual Town Meeting 06/04/2016
TOWN OF SEBAGO
TOWN MEETING MINUTES
FISCAL YEAR 2016-2017


The meeting was called to order at 9:00 am by Town Clerk, Michele Bukoveckas.  There were approximately 46 people in attendance.  Michele asked the public to rise and recite the Pledge of Alliance.

To Tim Anderson, Resident, in the Town of Sebago, in the County of Cumberland:

Greetings:

In the name of the State of Maine, you are hereby required by law to notify and warn the inhabitants of the Town of Sebago qualified by law to vote in Town affairs, to meet at the Town Hall in said Town of Sebago at 9:00 a.m., Saturday, the 4th day of June 2016, to act on the following:

Article 1.      To choose a Moderator to preside at said meeting.
Ann Farley made a motion to nominate Neal Allen as moderator.  It was seconded by Edythe Harnden.  There were no other nominations, ballots were cast, and Neal was sworn in as Moderator.

Chairman Ann Farley thanked Jim Libby for all his hard work on the Board of Selectmen over the years.  She also congratulated Chris Parker on his re-election, and welcomed Phil Lowe to the Board.

Article 2.      To see if the Town will vote to accept and apply non-tax revenues against the total amount authorized to be raised by taxation, including:
        

Excise Tax
$265,000
Boat Excise Tax
$11,500
Local Road Assistance
$49,000
State Revenue Sharing
$56,710
Homestead Exemption
$26,000
Transfer Station Fees (Scrap Metal/Universal Waste)
$21,800
Building Permits
$17,000
Plumbing Permits
$7,500
Real Estate Interest
$35,000 
Lien Costs
$8,000
General Assistance Reimbursement
$1,000
Agent Fees
$7,500
Time Warner Franchise Fees
$10,000
Tree Growth Reimbursement
$35,000
State Park Sharing
$1,000
Douglas Mountain Parking/Donations
$3,000
Veterans Reimbursement
$1,000
Recreation Fees
$1,400
Other Non-tax Revenue
$5,530
Total
$562,940
        (Budget Committee and Selectmen so recommend.)
        
        Ann Farley made a motion to approve the article as read.  It was seconded by Edythe Harnden.  Motion carried.


Article 3.      Shall the Town appropriate $15,000 from the undesignated fund balance for General Administration, Legal expenses and shall the Town reduce the operating budget expenditure (General Administration, Legal) by that amount?
         (Budget Committee and Selectmen so recommend)
        
        Edythe Harnden made a motion to approve the article as read.  It was seconded by Tim Mayberry.  Motion carried.

Article 4.      To see if the Town will vote to raise and appropriate by taxation and other revenues $533,040 to fund wages, salaries, and stipends and other expenses to fund General Government including:
        

Administration
$297,480
Selectmen
$15,170
Town Manager
$60,825
Clerk/Tax Collector
$91,290
Code Enforcement
$46,980
Health Officer
$820
General Assistance
$10,575
Elections
$2,700
Appeals Board
$150
Planning Board
$150
Service Providers
$6,900
        (Budget Committee and Selectmen so recommend)

        Tim Mayberry made a motion to approve the article as read.  It was seconded by Chris Parker.  Ann Farley made a motion to amend the article to raise and appropriate $518,040 to fund wages, salaries, and stipends and other expenses to fund General Government and to lower the Administration budget to $282,480 (as per the previous article passing). It was seconded by Chris Parker.  The amendment carried.  The main motion as amended was voted on and carried.


Article 5.      To see if the Town will vote to raise and appropriate $259,747 by taxation and other revenues to fund Public Safety, including:
        

Alarms
$2,500
Animal Control
$3,400
Rescue
$58,120
Daytime Rescue
$65,462
Fire
$121,165
Dispatch
$9,100
        (Budget Committee and Selectmen so recommend.)

        Chris Parker made a motion to approve the article as read.  It was seconded by Jim Libby.  Motion carried.









Article 6.      To see if the Town will vote to raise and appropriate $123,270
         by taxation and other revenues to fund Health and Sanitations, including:
        

Solid Waste
$122,470
Hazardous Waste
$800
        (Budget Committee and Selectmen so recommend.)

        Jim Libby made a motion to approve the article as read.  It was seconded by Allen Crabtree.  Motion carried.


Article 7.      To see if the Town will vote to raise and appropriate $630,290 by taxation and other revenues to fund Public Works including:
        

Roads
$331,000
Snow Removal
$299,290
        (Budget Committee and Selectmen so recommend.)

        Allen Crabtree made a motion to approve the article as read.  It was seconded by Ann Farley.  Jim Libby made a motion to amend the article to raise and appropriate $609,290 by taxation and other revenues to fund Public Works and to lower the Snow Removal budget to $278,290.  It was seconded by Ann Farley.  Jim Libby explained that due to the mild winter there was left over raw salt as well as mixed sand and salt which has a value of about $21,000.  A vote was taken on the amendment and carried.  The main motion as amended carried.


Article 8.      To see if the Town will vote to raise and appropriate $45,415 by taxation and other revenues to fund Maintenance, Repairs, and Improvements of Town Properties, including:
        

Street Lights
$7,000
Town Hall
$11,825
Town Office
$10,750
Town Garage
$11,150
Sebago Veterans’ Memorial Park
$500
Sebago Cemetery
$150
Associated Cemeteries
$700
Small Cemeteries
$1,500
Historical Society
$1,840
        (Budget Committee and Selectmen so recommend.)

        Edythe Harnden made a motion to approve the article as read.  It was seconded by Tim Mayberry.  Motion carried.











Article 9.      To see if the Town will vote to raise and appropriate $64,018 by taxation and other revenues to fund Recreation and Community Organizations, including:
        

Sebago Days
$5,400
Memorial Day
$800
Recreation Administration
$19,788
Douglas Mountain
$1,400
Town Beach
$4,150
SYAA
$4,000
Soccer
$2,600
Basketball
$1,505
Library
$22,000
Food Pantry
$2,375
        (Budget Committee and Selectmen so recommend.)

        Tim Mayberry made a motion to approve the article as read.  It was seconded by Chris Parker.  Motion carried.

Article 10.     To see if the Town will vote to authorize the Board of Selectmen to transfer up to $100,000 from the  Undesignated Fund Balance to the Public Safety Building Capital Investment Program?
        (Selectmen so recommend.)

        Chris Parker made a motion to approve the article as read.  It was seconded by Jim Libby.  Ted Greene stated that if the funds are placed in a CIP account then the Board of Selectmen could spend the funds without the Legislative Body’s approval.  He felt that a separate account should be set up for the construction of the building and then have the CIP account for  the planning of the building.  Ted Greene made a motion to amend the article to transfer up to 100,000 from the undesignated fund balance to a Public Safety Building Investment Account. It was seconded by Ann Farley. The amendment was voted on and carried.  The main motion as amended was voted on and carried.


Article 11.     To see if the Town will vote to transfer funds in the sum of $4,480 from the Transfer Station Enhancements CIP account, transfer all funds from the Yard Waste CIP account and the RTE 114 Drainage CIP account to the Public Safety Building CIP account, and shall the Town reduce the operating budget expenditure (Public Safety Building Account) by $8,092?
       The Yard Waste account and RTE 114 Drainage Accounts would then be removed from CIP.
        (Selectmen and CIP Committee so recommend.)

        Jim Libby made a motion to approve the article as read.  It was seconded by Ann Farley.  It was explained that these CIP accounts were no longer needed and would be transferred into the existing CIP Public Safety Building Account.  These funds could be used for the planning of a public safety building.  Town Clerk, Michele Bukoveckas stated the total of the funds being transferred would be approximately $24,000.  Motion carried.





Article 12.     To see if the Town will vote to raise and appropriate $232,383 by taxation and other revenues, to fund the Capital Investment Program.  If funding is reduced it must be cut from the bottom up. (This account is funded by priority from the top down)


Pick Up Truck
V17
$1,787
Forestry 1
V09
$8,911
Tank 2
V11
$26,558
Plow Truck w/Sander (Wheeler)
V05
$9,018
Plow Truck w/Sander
V01
$8,695
Engine 4
V13
$32,473
Rescue Boat, Motor, Trailer
V20
$2,585
Engine 3
V07
$16,249
Plow Truck w/Sander (6 Wheeler)
V03
$10,739
Grader
V18
$2,517
Ambulance
V06
$20,148
Excavator
V19
$13,576
Roll Off Truck
V16
$2,291
Large 6 Wheel Plow w/Sander
V14
$12,761
Tank 1
V08
$17,495
Public Safety Building
P09
$8,092
50 Yard Container
P21
$1,165
Building Maintenance
P23
$10,907
Road Materials & Maintenance
P22
$14,950
Radio Repeater
P07
$1,075
Town Office Server
P16
$1,829
EMS Cardiac Monitor
P24
$4,437
Emergency Generators
P25
$4,125
(Budget Committee, CIP Committee and Selectmen so recommend.)

Ann Farley made a motion to amend the article to raise and appropriate $224,291 by taxation and other revenues, to fund the Capital Investment Program, and zero fund the Public Safety Building Account due to the passing of the previous article.  It was seconded by Tim Mayberry.  Motion carried.  


Article 13.     To see if the Town will vote to authorize the transfer of unencumbered surplus balance on June 30, 2016 from the Road Paving Expense Account to the FY17 Road Paving Expense Account?
         (Budget Committee and Selectmen so recommend.)

        Edythe Harnden made a motion to approve the article as read.  It was seconded by Tim Mayberry.  Motion carried.
~~~~~~~~~
Article 14.     To see if the Town will vote to fund the Branch-Duckers Snowmobile Club with funds received from the State’s snowmobile registrations refund.  (Selectmen so recommend.)
                
Tim Mayberry made a motion to approve the article as read.  It was seconded by Chris Parker.  Motion carried.




Article 15.     To see if the Town will vote to authorize winter maintenance (snow and ice control) on the public easement roads, subject to the approval of the Board of Selectmen.
        (Selectmen so recommend.)
        
Chris Parker made a motion to approve the article as read.  It was seconded by Jim Libby. Motion carried.

Article 16.     To see if the Town will vote, pursuant to 36 M.R.S.A. § 506, to authorize the tax collector and treasurer to accept the prepayment of taxes not yet committed.  
        (Selectmen so recommend.)

        Jim Libby made a motion to approve the article as read.  It was seconded by Ann Farley.  Motion carried.

Article 17.     To see if the Town will vote to establish an interest rate of 7% on delinquent property tax bills and establish property tax due dates on the  first Tuesday in November 2016 and on the first Tuesday of May 2017 for two equal payments.
         (Selectmen so recommend.)

        Ann Farley made a motion to approve the article as read.  It was seconded by Edythe Harnden.  Motion carried.

Article 18.     To see if the Town will vote to authorize the Selectmen for and on behalf of the Town, to execute quit claim deeds of the Town’s interest in any real estate acquired by virtue of matured tax liens and to fix the terms and conditions thereof.  
        (Selectmen so recommend.)

        Edythe Harnden made a motion to approve the article as read.  It was seconded by Tim Mayberry.  Motion carried.

Article 19.     To see if the town will vote to authorize the municipal officers to sell or dispose of surplus town-owned personal property (something that remains above what is used or needed), including vehicles and equipment, under such terms and conditions as they deem advisable.~ Town owned land would only be disposed of with voter approval at an Annual or Special Town Meeting.  
        (Selectmen so recommend.)
        
        Tim Mayberry made a motion to approve the article as read.  It was seconded by Chris Parker.  Ted Greene asked if this article included Town timber, and if so, it should be listed in the article.  He did not feel that it qualified as surplus personal property, but as Town Land which  therefore required approval by the Legislative Body.  The Board stated they would seek legal council on this subject.  There being no further discussion, the motion carried.






Article 20.     To see if the Town will vote to authorize the Treasurer, at the direction of the Board of Selectmen, to transfer funds within the approved articles to cover overdrafts at the end of the fiscal year.
         (Selectmen so recommend.)

        Chris Parker made a motion to approve the article as written.  It was seconded by Jim Libby.  Motion carried.

Article 21.     To see if the Town will vote to authorize the Selectmen for, and on behalf of the Town, to ratify article overdrafts of less than 5%.
         (Selectmen so recommend.)

        Jim Libby made a motion to approve the article as written.  It was seconded by Ann Farley.  Motion carried.

Article 22.     To see if the Town will vote to authorize the Selectmen for and on behalf of the Town to apply funds received from FEMA grants for storm damage to supplement the Public Works, Fire and EMS annual budgets.  
        (Selectmen so recommend.)

        Ann Farley made a motion to approve the article as read.  It was seconded by Edythe Harnden.  Motion carried.

Article 23.     To see if the Town will vote to authorize the Board of Selectmen to apply for and accept State and Federal grants,  grants from non-profit organizations, donations, real estate, and certain funds, including trust funds or other revenues, on behalf of the Town for municipal purposes, including when necessary, the authority to sign grant contracts, documents and or other paperwork and accept the conditions that accompany grant funds, and to appropriate and expend grant funds and or other funds for authorized purposes as the Board of Selectmen deem in the best interest of the Town during the fiscal year 2016-2017.~
        (Selectmen so recommend.)

        Edythe Harnden made a motion to approve the article as read.  It was seconded by Tim Mayberry.  Motion carried.

Article 24.     To see if the Town will authorize the Select Board to enter into boundary line agreements with abutting property owners to establish the boundary line of any property of the Town, including the boundary lines of the rights-of-way of roads.  
        (Selectmen so recommend.)

        Tim Mayberry made a motion to approve the article as read.  It was seconded by Chris Parker.  Ted Greene asked the Board to be very cautious in doing this as they do not want to “give away” anything the Town might use in the future.  In addition, would not want property owners to encroach on town property.  There being no further discussion, the motion carried.







Article 25.     At this time the Moderator shall administer the oath of office to newly elected Town Officers.

        Neal Allen asked the Town Clerk to administer the oath of office to newly elected Town Officers.  The following were sworn in:


Chris Parker            Selectmen, Assessor, Overseer of the Poor               June 2019
Phil Lowe               Selectmen, Assessor, Overseer of the Poor               June 2019
Allen Crabtree          Budget Committee                                        June 2019
Jim Jansz               Budget Committee                                        June 2019
Susan Gassett   Dr. Joseph Fitch Potter Trustee                 June 2023

Anne McMahon will be sworn in to the Sebago Cemetery Committee at a later date.


Ted Greene made a motion to adjourn at 10:10 am.  It was seconded by Ann Farley.  Motion carried.


Respectfully submitted,

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Michele A. Bukoveckas
Town Clerk