Skip Navigation
Sebago Maine Town Seal
This table is used for column layout.
 
Board of Selectmen Minutes 06/21/2016


Call to Order
The meeting was called to order at 6:00 pm by Chairman, Ann Farley.
                                
I.      Roll Call       
        Present were Selectmen; Ann Farley, Edythe Harnden, Tim Mayberry, Chris         Parker, Phil Lowe, Town Manager; Jim Smith, Town Clerk and Recorder; Michele    Bukoveckas. Guests present were: Representative; Christine Powers, Fire Chief;  Ken Littlefield, Jim Libby and Lisa Johnson.

II.     Adjustments to the Agenda
        Summer Meal Program will be added to New Business.
        
III.    Written Communication
                
        A.      Approval of the June 4, 2016 Annual Town Meeting Minutes
                Ann Farley made a motion to approve the June 4, 2016 Annual Town Meeting Minutes.  It was seconded by Edythe Harnden.  Motion carried.

        B.      Approval of the June 7, 2016 Selectmen’s Meeting Minutes
                Ann Farley made a motion to approve the June 7, 2016 Selectmen’s Meeting Minutes.  It was seconded by Edythe Harnden.  Motion carried.
                                        
        IV.     Comments from the Public

        V.      Old Business

                        A.      
        
VI.     New Business

A.      Legislative Update-Representative, Christine Powers
        Here are the highlights:
  • Increased the rainy day fund by 10.5 million.
  • Attained more funding for MSAD # 61.
  • Attained more services for Veterans.
  • Addressed the drug addiction/recovery issue.
  • Worked on land preservation.
  • Improved services for seniors.
  • Worked on infrastructure funding and policy.
  • Working on a solar/energy bill as well as working on a biomass policy.
  • Welfare reform.
  • Improved services for Mental Health.
                B.      Summer Meal Program
                        Lisa Johnson was present to ask the Board to reconsider a                                       previous decision regarding the Summer Meal Program being held                          at the Town Beach instead of the gazebo.  She stated that she had                                many volunteers that would help supervise the children. It was                          stated that when the meals were held at the gazebo, it was not well                             attended.  She felt if you bring the food to the children, they will eat,                       as opposed to having them travel to the gazebo, they would not.  
                        The Board reiterated, that their decision was based on safety                           (boats and trailers are constantly moving in the beach area). The                               meal program requires a backup plan in the case of inclement                            weather, if meals are held at the gazebo, then the school can be a                           back up, where as there is no available back up at the beach.  Ann                              Farley made a motion to stay with the decision of having the                                    Summer Meal Program at the gazebo.  It was seconded by Tim                              Mayberry.  Motion carried with Phil Lowe abstaining.

C.      Tax Acquired Property Discussion
        There were two property owners each with two parcels.  It was stated that one of the property owners is fulfilling their payment arrangement.  The other property owner has not paid on their arrangement for several years.  It was suggested that the Tax Acquired Property Committee meet next Tuesday and bring a recommendation back to the Board regarding the foreclosed properties.

D.      Road Committee Recommendations/Discussion
        The committee made the following recommendations to the Board:
  • Hog Fat Hill, .6 miles, cost $128, 000
  • Anderson Rd, .6 miles, cost $130,000
                        It was stated that work on Anderson Rd has fallen way behind.  The                      road is need of ditching, brush cutting and culvert replacement.  It is                 hopeful some of the work can be done this summer after Shore Rd.                        A recommendation was to start work on Anderson Road first as it will                     be a rebuild, and to just fix the “bad areas” of Hog Fat Hill. The major work               would then be scheduled for next Spring.

                Ken Littlefield inquired about getting the driveway to Station 2 fixed.  He                     stated that it is starting to sink in.  The Board felt that since F.R. Carroll will             be paving Shore Rd, it would be a good time to address Station 2.  Phil                         Lowe    made a motion to repair and extend the necessary sub base and                    then repave the driveway at Station 2.  It was seconded by Tim Mayberry.                Motion carried.

                Phil Lowe stated that as major work is done on the roads, the                           maintenance budget will have to be increased.  It will be important to                  maintain the work that has been done.

                It was mentioned that the Town Office parking lot will have to be repaired                      and paved.  Jim Smith stated it was scheduled for this fall.

                Phil Lowe made a motion to accept the Road Committee’s                                        recommendations.  It was seconded by Ann Farley.  Motion carried.


VII.    Reports from Town Officials

        Michele stated that 4 Board members are signed up for the Elected Officials     Workshop, which will be held in Bridgton on July 14.  She stated that no funds  were used for training this year and that next years’ budget had been cut.  In        speaking with the auditor, she was told the Board could carry over funds to next        year’s budget as it was a small amount.  Ann Farley made a motion to carry over       $120 from this year’s mileage account and $200 from this year’s training account    to next year’s training and mileage accounts.  It was seconded by Chris Parker.      Motion carried.

  • Town Manager
                        Jim Smith reported/commented on the following:
  • Trailer ramps have been rebuilt and welded. The boards have not been installed as yet.
  • The two mowers at Public Works have been sold, 1 for $110, and the other for $400.
  • Received a letter from Lake Region High School accepting the donation of E2.
  • Timber is considered real estate, but according to our purchasing policy, the Town Manager/Board of Selectmen have the right to sell “wood products”. Tim suggested asking the CEO to further research the issue.
  • Checked into why the Recreation Director met with the Boy Scouts, the answer was to answer questions about programs which could be offered.
  • Informed the Beach Attendant to not go over in hours this summer.
  • The granite posts at the Sebago Veteran’s Park can’t be fixed, it needs to be replaced.  Jim Smith will contact Cliff Whitney for a new post.
  • The ditching on Douglas Mountain (at Mrs. Morford’s home) has not been done as of this date.  It was stated that the culvert just needs to be cleaned out.  Jim Smith will address this with Public Works.
  • Looked into getting a crosswalk from the school to the library. Was told by Mr. Hall you can only put crosswalks when there are sidewalks.
  • According to Eric Grove from Southern Maine Forestry we should be getting another check for timber.
  • Bulky Waste Day expenses where approximately $6,500.  The Board felt this was worth the money and would like to plan on providing this service every other year alternating with the Hazardous Waste Day.  It was stated that perhaps better policing would be in order as there were some nonresidents bringing items to the transfer station.  Some brought boats which filled the containers quickly.  It was suggested that perhaps the town should charge for the disposal of boats.
  • Since the mowing contract expires next year, would like to look into the prospect of hiring part time help to mow the cemeteries. This would be paid for using the funds budgeted for the mowing contract.



  • Selectmen
Chris Parker commented/reported on the following:
  • The “Drop Off Only” sign at the top of Douglas Hill needs to be reset.
  • A sign indicating where the Douglas Mountain parking area is needed as people are coming down the mountain and miss the parking area.
Tim Mayberry had nothing to report.

Edythe Harnden commented/reported on the following:
  • Will need a check in the amount of $188 made out to Aubuchon Hardware for the dunk tank. $100 will be returned to the town after the dunk tank is returned.
  • Looking for donations for the “raffle calendar”
  • Thanked Jim Smith for having the brush at the Haley Davis cemetery cleaned up.
  • Would like the Policy Committee to discuss drafting a policy regarding mileage reimbursement.
                        Ann Farley commented/reported on the following:
  • This Thursday morning meeting will be with Phil Lowe.
                        Phil Lowe commented/reported on the following:
  • Appreciates being on the Board.
  • Was approached by a tax payer who would like to make Sebago a “destination” so that he could increase his property value and sell it for a nice profit.
  • Committees-Withdrawal Committee, Tim Mayberry
Tim stated the meeting was postponed to this coming Thursday.


VIII.   Adjournment
        Tim Mayberry made a motion to adjourn at 8:00 pm.  It was seconded by Edythe Harnden.  Motion carried.




GOAL SETTING WORKSHOP TO FOLLOW


The following is a list of goals which the Board wishes to achieve in the following year:

1       Town Hall---replace ceiling tiles downstairs along with bathroom repairs and painting.  Upstairs bathroom door repairs and refinish gym floor.

2.      Ongoing review of repairs to other town buildings

3.      Proposed that a list of services offered in Sebago be available at the Town Office for  new residents.

3.      Review services for the elderly to see if we are meeting their needs.

4.      Revisit the Town owned property on Douglas Mountain for possible sale vs timber         harvesting