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Board of Selectmen Minutes 08/16/2016

The meeting was called to order at 6:00 pm by Chairman, Ann Farley.

        Present were: Selectmen; Ann Farley, Edythe Harnden, Tim Mayberry, Chris        Parker, Phil Lowe, Town Manager; James Smith, Town Clerk and Recorder;  Michele Bukoveckas.  Guests present were: Jim Libby, Kyle Tong from
       Camp O AT KA, Sarah Beard, attorney for Camp O AT KA, Claudia Lowe, and         Assessor’s Agent; Michael O’Donnell.

        The Executive Session will be New Business, Item D


                A.      Approval of the August 2, 2016 Selectmen’s Meeting Minutes
                        Edythe Harnden made a motion to approve the August 2, 2016                              Selectmen’s Meeting Minutes.  It was seconded by Chris Parker.                                Motion carried.

        Claudia Lowe informed the Board that Japanese Knot Weed (bamboo) is an  evasive plant with an extensive root dynamic that is growing in several areas in        Sebago (Transfer Station, & Rte. 114).  There are several ways to get rid of it         such as cutting, tarping and herbicides. She stated that perhaps Public Works   should start attacking it before it spreads to other areas in Sebago.

        Claudia also stated that the Transfer Station has a lot of open space which would       be ideal for Solar Power.  She encourages the Board to look into this endeavor.

        Jim Libby commented on the following:
  • Transfer Station needs to be mowed; it was part of the contract and has not been done.
  • Wanted to thank Public Works for a great job on Peaked Mountain Rd.
  • The Historical Society will be hosting a talk on “Steamboats On Sebago” on August 17, 2015 at 7pm.
  • The Harvest Dinner to benefit the fuel fund will be held at Camp O AT KA next week.

                A.      Camp O AT KA Exemption Discussion with Assessor’s Agent                               Mike O’Donnell
                        Kyle Tong of Camp O AT KA began with the history of Camp O AT                           KA and what the camp goals and intentions are.  He stated that                          they offer many “camperships (a.k.a scholarships) for boys to                                 attend camp   and enjoy nature. Some of these are full and some                               are partial camperships. He stated that the camp receives no                            outside support. Sarah Beard, attorney for Camp O AT KA                                         explained how the camp applied for exemption.  She stated the law                                is very vague, but she believes they will       prevail.  She went over the                     definition of a charity, went over the camp’s stated corporate                                        purposes, and mission statement.  Sarah stated that this case is no                     different than Bishopwood case, which prevailed as a tax exempt                                  camp. It was    stated that Camp O AT KA has a 5013C status with                                the IRS.

                        Mike O’Donnell stated that the camp is looking forward, not                                   backward in their quest for exemption.  It basically comes down to                              where does the camp fall in the spectrum of charitable.  Mike stated                    that a decision does not need to be made tonight; worst case                          scenario would be that an abatement would have to be granted                            after taxes are committed.

                        Ann Farley made a motion to take no action at this time, as they                                need to consult  legal counsel.  It was seconded by Phil Lowe.                                  Motion carried.

                B.      Appoint Planning Board Member, CIP and Zoning Board of                          Appeals
                        There were two applicants who are interested in the Planning                            Board seat :Daniel Bowe, and Donna Cook.  Edythe                                                Harnden made a motion to appoint Donna Cook to the Planning                              Board.  It was seconded by Tim Mayberry.  Motion carried.  Jim                          Smith will check with my Bowe to see if he would be interested in                               the Zoning Board of Appeals vacancy.

                C.      Signing of the Cumberland County Warrant
                        Ann Farley made a motion to sign the Cumberland County Warrant                          in the amount of $252,045.  It was seconded by Edythe Harnden.                                  Motion carried.

                Tim Mayberry made a motion to enter into Executive Session, pursuant to                         Title 1 § 405 (6) (E) Discussions with legal counsel. It was seconded by                       Chris Parker.  Motion carried.

                The Board reconvened at 7:27pm.  Phil Lowe made a motion to hire Tim                    Murphy as the Town’s attorney.  It was seconded by Tim Mayberry.                      Motion carried.

                A.      Town Manager
                        Jim Smith commented/reported on the following:
  • Hours being expended at the Town beach and the impact on the budget. The consensus of the Board was to continue the service for the rest of the season and review the program during budget season.
                B.      Selectmen
                        Chris Parker commented/reported on the following:
  • Asked if the work on Douglas Mountain had been done and if the signs had been installed. TM reported the work was done and will make sure the signs are ordered along with the sign for the Town beach stating  “No Swimming in the channel".
  • Asked when Shore Rd. will be paved. TM reported that he was meeting with Frank Carroll this week to set the schedule.
                        Ann Farley commented/reported on the following:
  • The Policy Committee will meet on August 25th at 1pm for an email policy review as advised at the MMA workshop.
  • Requested Board members to notify the Town Office if they were unable to attend Board of Selectmen’s Meetings.
                        Edythe Harnden commented/reported on the following:
  • Reminded those present of the Camp O AT KA Harvest Dinner on August 24th starting at 6pm.  Proceeds to benefit the Fuel Fund.
  • Asked Jim Smith to check with Parsonfield regarding a possible existing tax exemption for a boy’s camp.
  • Asked if we were still contracted with Unifirst for Public Works uniforms.  Jim stated no.
                        Phil Lowe commented/reported on the following:
  • Would like a discussion with Fire Chief regarding the fire on Inner Island. Ken Littlefield will be on the agenda for the next meeting
  • Noted that there are discrepancies in the Zoning Ordinance and would like to see them addressed with the CEO's input. It was stated that Brandon is on the agenda for 2nd meeting in Sept.
  • Would like to review the existing Insurance policy and possibly explore other options that might be cost effective for the Town.
                C.      Committees
  • Withdrawal Committee
Tim Mayberry stated there will be a joint informational meeting with Friends of Sebago Elementary in the near Future.


        Tim Mayberry made a motion to adjourn at 8:15pm.  It was seconded by Phil               Lowe.  Motion carried.
Respectfully submitted,
Michele A. Bukoveckas
Town Clerk