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Board of Selectmen Minutes 10/04/2016

Chairman, Ann Farley opened the public hearing at 6:00 pm.  General Assistance Administrator, Edythe Harnden stated that the income levels and maximum levels of assistance have risen slightly over last year’s figures.  She stated that the Town does have a Fuel Fund to assist households with heating needs in the event they do not qualify for General Assistance. She also stated that as long as the Town follows these guidelines, the State will reimburse the Town at a rate of 70%.  There were no further comments; the public hearing was closed at 6:04 pm.

The meeting was called to order by Chairman, Ann Farley at 6:04 pm.

        Present were Selectmen; Ann Farley, Edythe Harnden, Chris Parker, Phil Lowe,    Town Clerk and Recorder; Michele Bukoveckas.  Guests present were: Code         Enforcement Officer; Brandon Woolley, Jim Jansz and Betty Jean Espeaignette.

        New Business            F.      Supplemental Assessment
                                        G.      One Day Liquor License Approval


                A.      Approval of the September 20, 2016 Selectmen’s Meeting                                Minutes
                        Ann Farley noted a typo that needed correction.  Edythe Harnden                                 made a motion to approve the September 20, 2016 Meeting                                         Minutes as amended.  It was seconded by Phil Lowe.  Motion                        carried with Ann Farley abstaining.

        Betty Jean Espeaignette stated she was present on behalf of the Sebago  Volunteer Association.  She stated that the gas stove at the Town Hall is old and       is not functioning property. The association has researched new gas stoves and  have found a 5 burner for $5,300 and a 10 burner for $9,300 with hoods.  Both   stoves have     a double oven which is what the current stove has.  There was   discussion that the stove has been serviced several times and due to its age,   parts are no longer     available.  There was discussion that since we rent out the     Town Hall and that it also serves as a shelter, a new stove and maybe even a    larger refrigerator should be purchased.  This item will be placed on the next  agenda for discussion


                A       Planning Board Fees Discussion
                        Code Enforcement Officer; Brandon Woolley stated that in                                        researching fees, Sebago’s fees are already higher than area                          towns, therefore, no adjustment is necessary.

                B.      Ordinance Review Committee Discussion
                        Ann Farley stated she had approached the Planning Board                                         regarding establishing a committee to review inconsistencies in the                             ordinances.  Paul White and Donna Cook stated they would be                              willing to serve on the committee.  Phil Lowe stated that he would                              be willing to serve as the Board of Selectmen member.  Ann Farley                               made a motion to establish an Ordinance review Committee and to                                 appoint: Phil Lowe, Code Enforcement Officer; Brandon Woolley,                           Donna Cook and Paul White to the committee.  It was seconded by                                 Chris Parker.  Motion carried.

                C.      Road Acceptance Policy Discussion
                        Code Enforcement Officer; Brandon Woolley stated he had spoken                          with the Town’s Attorney regarding the policy.  The attorney stated                           that the policy as it stands sets out the guidelines for acceptance.                            The final decision would have to go through the Legislative Body                                once the trial period for the road “test” have been met.  Phil Lowe                                 made a motion to approve the Road Acceptance Policy.  It was                            seconded by Edythe Harnden.  Motion carried.

                D.      Mileage Reimbursement Policy Discussion 
                        It was suggested that the town might want to look into purchasing a                     four (4) passenger vehicle for employees to use.  This might help                               reduce the cost associated with mileage.  It was suggested to have                              the Town Manager do a cost analysis.  Ann Farley made a motion                          to approve the Mileage Reimbursement Policy.  It was seconded by                        Edythe Harnden.  Motion carried.
                E.      Adoption of 2016-2017 General Assistance Maximum Levels of                      Assistance
                        Phil Lowe made a motion to adopt the 2016-2017 General                                  Assistance Maximum Levels of Assistance.  It was seconded by                            Chris Parker.  Motion carried.

                F.      Supplemental Assessment for Map 002-002-B2
                        It was stated that the homeowner called and stated that they were                               not taxed for their home.  The assessor confirmed that the home                                 was inadvertently omitted and has created a supplemental bill in                                 the amount of $1,705.89.  Ann Farley made a motion to sign the                          supplemental assessment in the amount of $1,705.89.  It was                             seconded by Phil Lowe.  Motion carried.

                G.      One Day Liquor License  
                        Michele explained this was for a catered wedding at     
                        Camp O AT KA.  Phil Lowe made a motion to approve the one day                           liquor license.  It was seconded by Ann Farley.  Motion carried.

                A.      Town Manager
                        Ann Farley spoke on behalf of the Town Manager and reported the                                 following:
  • The dock at the Town Beach will be coming out this week as well as the buoys.
  • Will provide quotes for a concrete pad at the Transfer Station at the next meeting.
                B.      Selectmen
                        Chris Parker commented/reported on the following:
  • Requested that the Town Manager speak to the staff at the Transfer Station regarding leaving the tractor in the way which is obstructing traffic.
  • Staff is allowing some residents to drop debris by the brush pile and then staff moves the debris into the containers.  Chris does not feel this is proper, all residents should be treated the same, and this practice could create a hazard for residents.
                        Ann Farley commented/reported on the following:
  • Has contacted Neal Allen about coming to a Board Meeting to discuss the process of hiring a new Town Manager.  The Board requested a copy of Jim’s contract be forwarded to Neal. This will occur in November.
  • David Twombly has finished an obelisk for the cemetery on Ledgewood Dr.  She suggested a picture and write up be place on the Town’s website.
  • Allen Crabtree is willing to come to a Board Meeting to do a power point presentation regarding the school withdrawal process so far.  The Board stated that would be a great idea.  Michele will contact Allen for the next meeting.
                        Phil Lowe commented/reported on the following:
  • The area under the container at the Transfer Station should be cleaned or hosed down, since there is no water at the Transfer Station, perhaps this is something the Fire Department can do. It was stated that the Town should check with BBI first to make sure that would not damage the container.
  • Suggested that perhaps since the Town will be starting the process of hiring a new Town Manager, the Board should request a letter of resignation from Jim first.
                C.      Committees
  • Withdrawal Committee
        Phil Lowe made a motion to adjourn at 7:05 pm.  It was seconded by Chris        Parker.  Motion carried.

Respectfully submitted,
Michele A. Bukoveckas
Town Clerk