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Board of Selectmen Minutes 10/18/2016

The meeting was called to order by Chairman, Ann Farley at 6:00 pm.

        Present were Selectmen: Ann Farley, Edythe Harnden, Phil Lowe, Tim Mayberry,    Chris Parker, Town Manager; Jim Smith, Town Clerk & Recorder, Michele   Bukoveckas.  Guests present were: Bette-Jean Espeaignette, Donelle Allen,       June Allen, Jim Libby, Karen Moore, Philip Strike, Joseph McMahon, Joanne       Chessey, Allen Crabtree, June Johnson, Richard Merritt and Rita Dolloff.

        New Business-
                B.      Withdrawal Committee Discussion
                C.      Town Hall Kitchen Discussion


                A.      Approval of the October 4, 2016 Selectmen’s Meeting                                   Minutes
                        Edythe Harnden made a motion to approve the October 4, 2016                             Selectmen’s Meeting Minutes.  It was seconded by Phil Lowe.                           Motion carried with Tim Mayberry abstaining.

        Jim Libby stated that there will be a Harvest Supper this Saturday at the Crooked       River Elementary School from 4:30-6pm to benefit 7 local food pantries on the   West Side of Sebago Lake.  He also stated that there was not much notice        concerning the Power Point presentation that would be occurring this evening.   He felt there would have been a greater attendance if it was better advertised.

        Ted Greene wanted to comment on the fire at Inner Island from the last meeting.         He said it was stated that ½ the island was in Naples and that Naples collected        some tax revenue.  Ted stated that this is incorrect as the map shows that the  island is in Sebago.  He encouraged the Town to look into this issue.

        There was none.


                A       Power Point Presentation from Sebago Withdrawal Committee
                        Allen Crabtree’s presentation was a timeline walk through of                                  the committee’s work.   Allen stated that if successful, the                                  withdrawal would not take effect until July 1, 2018. The                                         presentation showed the ups and downs of the negotiations, and                          what the sticking points were.  Some of these items include:
  • A school of guarantee acceptance for future students
  • Tuition costs
  • Number of buses
  • Employee contracts
  • Costs of Bonds
                        Tim Mayberry stated that Dr. Eastman (a consultant the committee                                is working with), is researching other districts to see if they would                           be willing to accept Sebago students in the event of a withdrawal.                               It was stated we have received verbal acceptance, but we need                           written acceptance.  

                B.      Withdrawal Committee Discussion
                        Phil Lowe stated that the committee is spending approximately 2-3                               thousand dollars a month.  To date $18,318.84 has been spent,                           leaving $8,537.64 (Michele provided the figures).  The committee                                 stated there are many more months of negotiating left and that                          more funds would be needed.  The committee stated they would                            like to         have another referendum to ask for additional funds.  Any                               unused funds would go back into the undesignated fund.  Michele                                  stated that the referendum would require posting 7 days prior, with                             a public hearing 10 days prior, and that absentee ballots would                                 have    to be ready 30 days prior.  Ann Farley made a motion to                                 schedule a referendum on January 24, 2017 to request $25,000                            from the Undesignated Fund Balance for the Withdrawal                                   Committee. The motion was seconded by Chris Parker.  Motion                             carried.

                C.      Town Hall Kitchen Issues
                        Several members of the public expressed the need for a new stove                                at the Town Hall.  Handouts were distributed showing that stoves                                were available at a reasonable costs.  Phil Lowe made a motion to                                have the Town Manager proceed to acquire a new stove with                               needed elements (hood, fire suppression etc) and to bring quotes                                back to the Board at the next meeting.  It was seconded by Tim                          Mayberry.  Motion carried.

                A.      Town Manager
                        Jim Smith reported/commented on the following:
  • Received a quote for a concrete pad at the Transfer Station in the amount of $2,300.00.
  • Received an estimate from Arthur Memorials to fix stones at the Fitch Yard and McDonald Yard in the amount of $1,180.00.  He stated he could have the work done by the end of November.
  • Mentioned he sent information to MMA Legal regarding Camp O AT KA’s application for tax exemption.  MMA stated that more information is needed, but based on current information, many requirements have been met under Maine Law for the exemption.
                B.      Selectmen
                        Chris Parker reported/commented on the following:
  • Inquired how long Davy would continue working at the Transfer Station.  Jim Smith stated the middle of October.
                        Ann Farley reported/commented on the following:
  • Noticed the buoys at the Town Beach had been removed, but the dock had not. Jim Smith stated he will contact Cal Nichols regarding removing the dock.
  • Asked the Board if they wanted to continue with the Thursday morning meetings with the manager. The Board decided to end the Thursday meetings for now as the majority of the members work.

                        Edythe Harnden had nothing to report.

                        Phil Lowe reported/commented on the following:
  • Felt that a letter of resignation from the Town Manager, post dated June 2017, would be in order. He felt that this would “clear the path” to begin a search.
                        Tim Mayberry reported/commented on the following:
  • Asked the Town Manager to write a letter to the Department of Transportation in Scarborough concerning the shoulders on Route 107.  Tim stated that if the shoulders are left untreated, they will more damage to the roads and plows this winter.
                C.      Committees
  • Withdrawal Committee

             Edythe Harnden made a motion to adjourn at 7:40 pm.  It was seconded by Phil      Lowe.  Motion carried.
Respectfully submitted,

Michele A. Bukoveckas
Town Clerk