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Sebago Maine Town Seal
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Board of Selectmen Minutes 01/03/2017


CALL TO ORDER
The meeting was called to order at 6:00 pm by Chairman, Ann Farley.

I.      ROLL CALL
        Present were: Selectmen; Ann Farley, Tim Mayberry, Chris Parker, Phil Lowe, Town        Manager; Jim Smith, Town Clerk and Recorder, Michele Bukoveckas.  Guests present        were: Jim Libby, Carla Lutricuso, and Code Enforcement Officer; Brandon         Woolley.

II.     ADJUSTMENTS TO THE AGENDA
        There were none.

III.    WRITTEN COMMUNICATION

                A.      Approval of the December 6, 2016 Selectmen’s Meeting  
                        Minutes
                        Chris Parker made a motion to approve the December 6, 2016                                      Selectmen’s Meeting Minutes.  It was seconded by Phil Lowe.                                   Motion carried with Tim Mayberry abstaining.

IV.     COMMENTS FROM THE PUBLIC
Jim Libby addressed the Board with a Road Committee report. (Road committee minutes are attached to these minutes).  Jim went over reports that were generated from the RSMS program which helps determine which roads need to be worked on next.  According to the reports, after .6 miles of Anderson Road (which has been budgeted for this year), Hogfat would be next.  This will have to be budgeted for during the budget process for next year. Hawkes Road should be budgeted for in fiscal year 19-20.

V.      OLD BUSINESS
                A.      Vault Discussion
Jim Smith and Brandon Woolley had a discussion with the Board regarding options and pricing for developing a vault.  It was stated that vault doors are currently on sale (a savings of approximately $4,000) and could be purchased now from funds from the building account. Brandon felt that the vault could conceivably be built for approximately $20,000-$30,000.  Discussion then continued as to should this be a CIP item, a budget line item, or a warrant article asking to spend UFB funds.  Phil Lowe made a motion to move this item to the CIP Committee in the amount of $30,000.  It was seconded by Ann Farley.  Motion carried.  Tim Mayberry made a motion to move forward with the purchase of the vault door using funds from the CIP Building Fund.  It was seconded by Phil Lowe.  Motion carried.

                B.      Ordinance Review Committee Discussion
        Brandon Woolley distributed a moratorium ordinance on marijuana that he drafted.  He stated that the Governor signed the Marijuana bill into law today.  It was stated that the Governor also plans to seek a proclamation for a statewide moratorium to give the Department of Agriculture time to set some rules. Brandon recommends that the town “sits” on this draft that way it can quickly act if needed.

VI.     NEW BUSINESS
                A.      Set Date for Town Hall Kitchen Site Walk
The Board will conduct a site walk of the Town Hall on Tuesday, January 11, 2017 at 9:00 am. Ann Farley will contact Rita Dolloff, and Michele will make sure this event is posted.

                B.      Hood and Fire Suppression Quotes for Town Hall Kitchen
        Jim Smith stated that he hasn’t had anyone come and look at the kitchen, but from on line research, he concluded that a system would cost in the range of $3,900 and additional piping to run the vent outside for the hood and fire suppression would cost an additional $3,000.  The full price including installation would be in the range of $8,000-$10,000. The Board took no action at this time.              

VII.    REPORTS FROM TOWN OFFICALS
                
                A.      Town Manager
Jim Smith commented/reported on the following:
  • Presented a form for the Board to sign stating they accept Cumberland County’s Hazard Mitigation Plan.  Ann Farley made a motion to approve and sign the plan.  It was seconded by Chris Parker.  Motion carried.
  • Stated the International truck broke down during the storm. It has broken down several times and the town has spent a lot of money repairing it.  Jim and Wayne went and looked at a SD114 10 Wheeler at Freightliner in Skowhegan.  The total cost of the truck is $196,016.00.  Freightliner is willing to give us $38,000 in trade for the International.  Additional funds from the V01 CIP vehicle account and Vehicle Parts and Labor from the Summer Roads and Winter Roads account could be used to purchase the truck.  Tim Mayberry made a motion to purchase the truck.  It was seconded by Phil Lowe.  Motion carried with Chris Parker abstaining.
  • Stated that the school department had returned the fire truck which we had loaned them.
                B.      Selectmen
                        Chris Parker commented/reported on the following:
  • Stated the roads in Sebago were awesome. Thanked the road crew for a job well done.
  • Asked who paid for the flyer regarding the School Withdrawal hearing.  It was stated it was paid with private funds.
                
                        Tim Mayberry had nothing to report.

                        Phil Lowe had nothing to report.

                        Ann Farley reported/commented on the following:
  • Reminded everyone that the Withdrawal Committee Public Hearing regarding the January 24th Referendum will be Wednesday, January 4th at 7:00pm.
  • Monday, January 9 is a CIP Meeting.
  • Monday, January 16th is Budget Meeting.
                C.      Committees
  • Withdrawal Committee

VIII.   ADJOURNMENT
        Tim Mayberry made a motion to adjourn at 7:15 pm.  It was seconded by Phil Lowe.        Motion carried.

Respectfully submitted,
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Michele A. Bukoveckas
Town Clerk