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Town Meeting Minutes 06/03/2017
TOWN OF SEBAGO
TOWN WARRANT
FISCAL YEAR 2017-2018

The meeting was called to order at 9:00 am by Town Clerk, Michele Bukoveckas.  Present were Selectmen: Ann Farley, Edythe Harnden, Tim Mayberry, Chris Parker; Phil Lowe, Town Manager: Jim Smith III, Town Clerk and Recorder Michele Bukoveckas. Budget Committee members included: Allen Crabtree, Jerry Holt, and Joseph McMahon.  Approximately 30 people attended including Selectmen and Budget Committee Members.  Michele asked the public to stand and recite the Pledge of Allegiance.

To Devon Nelson, Resident, in the Town of Sebago, in the County of Cumberland:

Greetings:

In the name of the State of Maine, you are hereby required by law to notify and warn the inhabitants of the Town of Sebago qualified by law to vote in Town affairs, to meet at the Town Hall in said Town of Sebago at 9:00 a.m., Saturday, the 3rd day of June 2017, to act on the following:

Article 1.      To choose a Moderator to preside at said meeting.
Ann Farley made a motion to nominate Rich Ruhlin as moderator.  It was seconded by Edythe Harnden. There were no other nominations; Rich Ruhlin was sworn in as moderator.

Rich stated that he was from Cornish and that it was a pleasure and honor to serve as moderator.  He stated that Town Meeting is a great opportunity to exercise your rights as well as being a great social event.  He stated that he would be using the Maine Moderator’s Manual to govern the meeting.

Ann Farley thanked Jim Smith for his years of service as Town Manager and wished him well on his retirement.  She also welcomed Michele Bukoveckas as the new Town Manager.
                                
Article 2.      To see if the Town will vote to accept and apply non-tax revenues against the total amount authorized to be raised by taxation, including:
        

Excise Tax
$295,000
Boat Excise Tax
$12,000
Local Road Assistance
$49,000
State Revenue Sharing
$64,000
Homestead Exemption
$39,000
Transfer Station Fees (Scrap Metal/Universal Waste)
$21,650
Building Permits
$19,000
Plumbing Permits
$8,500
Real Estate Interest
$35,000 
Lien Costs
$8,000
General Assistance Reimbursement
$800
Agent Fees
$8,000
Time Warner Franchise Fees
$10,000
Tree Growth Reimbursement
$30,000
State Park Sharing
$1,000
Douglas Mountain Parking/Donations
$2,500
Veterans Reimbursement
$1,000
Recreation Fees
$1,900
Interest Income
$5,000
Other Non-tax Revenue
$5,011
Total
$616,361
        (Budget Committee and Selectmen so recommend.)

        Ann Farley made a motion to approve the article as read.  It was seconded by Edythe Harnden.  Motion carried.


Article 3.      To see if the Town will vote to raise and appropriate by taxation and other revenues $586,735 to fund wages, salaries, and stipends and other expenses to fund General Government including:
        

Administration
$346,300
Selectmen
$15,210
Town Manager
$61,750
Clerk/Tax Collector
$91,290
Code Enforcement
$49,280
Health Officer
$1,080
General Assistance
$10,575
Elections
$3,000
Appeals Board
$150
Planning Board
$150
Service Providers
$7,950
        (Budget Committee and Selectmen so recommend)

        Edythe Harnden made a motion to approve the article as read.  It was seconded by Chris Parker.  Motion carried.

Article 4.      To see if the Town will vote to raise and appropriate $283,902 by taxation and other revenues to fund Public Safety, including:
        

Alarms
$2,500
Animal Control
$2,969
Rescue
$66,475
Daytime Rescue
$83,462
Fire
$119,396
Dispatch
$9,100
        (Budget Committee and Selectmen so recommend.)

        Chris Parker made a motion to approve the article as read.  It was seconded by Tim Mayberry.  Motion carried.
        
Article 5.      Shall the Town appropriate $6,000 from the undesignated fund balance for Hazardous Waste and shall the Town reduce the operating budget expenditure (Hazardous Waste) by those amounts?  (Budget Committee and Selectmen so recommend.)

Tim Mayberry made a motion to approve the article as read.  It was seconded by Phil Lowe.  Motion carried.

Article 6.      To see if the Town will vote to raise and appropriate $137,470
         by taxation and other revenues to fund Health and Sanitations, including:
        

Solid Waste
$130,670
Hazardous Waste/Universal Waste
$6,800
        (Budget Committee and Selectmen so recommend.)
        
        Phil Lowe made a motion to approve the article as read.  It was seconded by Ann Farley.  Ted Greene complimented the Board for the Bulky Waste Day which was held last summer.  He stated that it was much appreciated and helped keep Sebago clean.  He hopes that this can be done again in the future.  Ann Farley made a motion to amend the Hazardous Waste/Universal Waste to $800 as the $6,000 was appropriated from the UFB in the previous article, making the total appropriated for this article $131,470.   It was seconded by Chris Parker The amendment was voted on and passed.  The main motion as amended was voted on and carried.






Article 7.      To see if the Town will vote to raise and appropriate $647,490 by taxation and other revenues to fund Public Works including:
        

Roads
$367,200
Snow Removal
$280,290
        (Budget Committee and Selectmen so recommend.)

        Edythe Harnden made a motion to approve the article as read.  It was seconded by Chris Parker.  Motion carried.

Article 8.      To see if the Town will vote to raise and appropriate $42,090 by taxation and other revenues to fund Maintenance, Repairs, and Improvements of Town Properties, including:
        

Street Lights
$7,500
Town Hall
$10,900
Town Office
$10,350
Town Garage
$9,650
Sebago Veterans’ Memorial Park
$500
Sebago Cemetery
$150
Associated Cemeteries
$700
Small Cemeteries
$500
Historical Society
$1,840
        (Budget Committee and Selectmen so recommend.)

        Chris Parker made a motion to approve the article as read.  It was seconded by Phil Lowe.  Motion carried.
        
Article 9.      To see if the Town will vote to raise and appropriate $67,650 by taxation and other revenues to fund Recreation and Community Organizations, including:
        

Sebago Days
$5,400
Memorial Day
$500
Recreation Administration
$23,150
Douglas Mountain
$1,400
Town Beach
$3,000
SYAA
$4,000
Soccer
$3,100
Basketball
$2,100
Library
$22,000
Food Pantry
$3,000
        (Budget Committee and Selectmen so recommend.)

        Tim Mayberry made a motion to approve the article as read.  It was seconded by Phil Lowe.  Motion carried.

Article 10.     Shall the Town appropriate $157,500 from the undesignated fund balance to fund the following Capital Investment Program items: Revise Tax Tables, Cascade System, Town Office Vault, and Public Safety Construction and shall the Town reduce the operating budget expenditures, Revise Tax Tables, Cascade System, Town Office Vault, and Public Safety Building Construction by those amounts?  (Budget Committee and Selectmen so recommend.)

Phil Lowe made a motion to approve the article as read.  It was seconded by Ann Farley.  Susan Gassett asked what a Cascade System is.  It was stated that a Cascade System is used to re fill the oxygen bottles that firefighters use.  There being no further questions, the motion carried.





Article 11.     To see if the Town will vote to raise and appropriate $410,066 by taxation and other revenues to fund the Capital Investment Program.  If funding is reduced it must be cut from the bottom up. (This account is funded by priority from the top down)


Pick Up Truck
V17
$1,762
Forestry 1
V09
$8,738
Tank 2
V11
$16,154
Plow Truck w/Sander (Wheeler)
V05
$8,906
Engine 4
V13
$32,292
Rescue Boat, Motor, Trailer
V20
$2,577
Engine 3
V07
$16,180
Plow Truck w/Sander (6 Wheeler)
V03
$10,693
Grader
V18
$2,511
Ambulance
V06
$20,121
Excavator
V19
$13,555
Roll Off Truck
V16
$2,409
4 X 4 Backhoe
V04
$12,993
Large 6 Wheel Plow w/Sander
V14
$12,747
Tank 1
V08
$17,458
Large Wheeler w/ Sander
V01
$12,918
Engine 1
V12
$23,299
Road Materials & Maintenance
P22
$11,160
Town Buildings
V23
$15,000
Town Office Vault
P27
$30,000 use UFB
Revise Tax Tables
P10
$20,000 use UFB
EMS Cardiac Monitor
P24
$4,437
Town Office Server
P16
$1,456
Emergency Generators
P25
$4,125
Radio Repeater
P07
$1,075
Public Safety Building
P09
$100,000 use UFB
Cascade System
P26
$7,500 use UFB
(Budget Committee, CIP Committee and Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Edythe Harnden.  Ann Farley made a motion to amend the amount of the article to $252,566, due to the passage of Article 10, and to zero out: Revise Tax Tables, Town Office Vault, Public Safety Building, and Cascade System as those amounts would come from the UFB.  It was seconded by Edythe Harnden.  The amendment was voted on and carried.  Linda May asked what is the difference between Town Buildings and Road Materials/Maintenance in this article and Town Buildings and Road Materials in previous articles.  It was stated that this Town Building account was for unforeseen improvements to Town Buildings and the Road Material/Maintenance was to purchase sand/salt/and other road supplies should we be able to attain them for a good price.  There being no further discussion, the main motion as amended carried.

Article 12.     To see if the Town will vote to authorize the transfer of unencumbered surplus balance on June 30, 2017 from the Road Paving Expense Account to the FY18 Road Paving Expense Account? (Budget Committee and Selectmen so recommend.)

        Chris Parker made a motion to approve the article as read.  It was seconded by Tim Mayberry.  Motion carried.
~~~~~~~~~
Article 13.     To see if the Town will vote to fund the Branch-Duckers Snowmobile Club with funds received from the State’s snowmobile registrations refund.  (Selectmen so recommend.)

        Tim Mayberry made a motion to approve the article as read.  It was seconded by Phil Lowe.  Motion carried.





Article 14.     To see if the Town will vote to authorize winter maintenance (snow and ice control) on the public easement roads, subject to the approval of the Board of Selectmen.
        (Selectmen so recommend.)

        Phil Lowe made a motion to approve the article as read.  It was seconded by Ann Farley.  Motion carried.

Article 15.     To see if the Town will vote, pursuant to 36 M.R.S.A. § 506, to authorize the tax collector and treasurer to accept the prepayment of taxes not yet committed.  (Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Edythe Harnden.  Motion carried.

Article 16.     To see if the Town will vote to establish an interest rate of 7% on delinquent property tax bills and establish property tax due dates on the first Tuesday in November 2017 and on the first Tuesday of May 2018 for two equal payments.  (Selectmen so recommend.)

Edythe Harnden made a motion to approve the article as read.  It was seconded by Chris Parker.  Motion carried.

Article 17.     To see if the Town will vote to authorize the Selectmen for and on behalf of the Town, to execute quit claim deeds of the Town’s interest in any real estate acquired by virtue of matured tax liens and to fix the terms and conditions thereof.  (Selectmen so recommend.)

        Chris Parker made a motion to approve the article as read.  It was seconded by Tim Mayberry.  Motion carried.

Article 18.     To see if the town will vote to authorize the municipal officers to sell or dispose of surplus town-owned personal property (something that remains above what is used or needed), including vehicles and equipment, under such terms and conditions as they deem advisable.~ Town owned land would only be disposed of with voter approval at an Annual or Special Town Meeting.  (Selectmen so recommend.)

Tim Mayberry made a motion to approve the article as read.  It was seconded by Phil Lowe.  Motion carried.

Article 19.     To see if the Town will vote to authorize the Treasurer, at the direction of the Board of Selectmen, to transfer funds within the approved articles to cover overdrafts at the end of the fiscal year. (Selectmen so recommend.)
                
        Phil Lowe made a motion to approve the article as read.  It was seconded by Ann Farley.  Motion carried.

Article 20.     To see if the Town will vote to authorize the Selectmen for, and on behalf of the Town, to ratify article overdrafts of less than 5%.  (Selectmen so recommend.)

        Ann Farley made a motion to approve the article as read.  It was seconded by Edythe Harnden.  Motion carried.

Article 21.     To see if the Town will vote to authorize the Selectmen for and on behalf of the Town to apply funds received from FEMA grants for storm damage to supplement the Public Works, Fire and EMS annual budgets.  (Selectmen so recommend.)

        Edythe Harnden made a motion to approve the article as read.  It was seconded by Chris Parker.  Motion carried.





Article 22.     To see if the Town will authorize the Select Board to enter into boundary line agreements with abutting property owners to establish the boundary line of any property of the Town, including the boundary lines of the rights-of-way of roads.  (Selectmen so recommend.)

        Chris Parker made a motion to approve the article as read.  It was seconded by Tim Mayberry.  Paul White encouraged the Board to research establishing boundary lines between the towlines. Motion carried.

Article 23.     To see if the Town will vote to authorize the Board of Selectmen to apply for and accept State and Federal grants,  grants from non-profit organizations, donations, real estate, and certain funds, including trust funds or other revenues, on behalf of the Town for municipal purposes, including when necessary, the authority to sign grant contracts, documents and or other paperwork and accept the conditions that accompany grant funds, and to appropriate and expend grant funds and or other funds for authorized purposes as the Board of Selectmen deem in the best interest of the Town during the fiscal year 2017-2018.~
        (Selectmen so recommend.)

        Tim Mayberry made a motion to approve the article as read.  It was seconded by Phil Lowe.  Motion carried.

Article 24.     To see if the Town will vote to authorize the Board of Selectmen to enter into one or more lease agreements with Re Vision Energy of Liberty and Portland, Maine (a solar energy design and installation company), or its successor or a similar company, on terms that the Board of Selectmen deems appropriate for the purpose of enabling the Town to enter into one or more long-term Power Purchase Agreements for solar energy.  

        Phil Lowe made a motion to approve the article as read. It was seconded by Ann Farley.  Paul White stated he supported this article.  Allen Crabtree stated it was a great way to increase efficiently while reducing our carbon footprint.  Phil Lowe explained this proposal would build a solar array on town property.  The suggested location is on the roof of the sand/salt shed as it has southern exposure.~
The Town would enter into a contract (PPA (Purchase Power Agreement) at no up-front cost. The Town would purchase electricity generated by the array at an agreed rate, and after six years the Town would have option to purchase the array at a reduced buyout cost or continue using the PPA. During this six year period, the company that builds the array would own and maintain the array. ~It was stated that when the array generates more electricity than what is used, the excess power goes back to the grid and earns a credit against CMP bills it is estimated that the offset would be about 96%. It was stated that this would offset 9 accounts (We cannot use the street light account as there are no meters for street lights). ~Joanne Sorrell from Re Vision Energy addressed the public and stated that this would provide a savings as well as help the Town achieve energy independence. Questions were raised concerning the disposal costs of the array should the town decide they no longer want to participate at the of the agreement. It was stated that this would be worked out in the agreement.  Others wanted to know if individuals could participate.  It was stated they could not participate in this particular project, but that solar farms and solar gardens were an option for individuals. The Board stated that the Town’s Purchasing Policy requires the Town go through the bid process. There being no further discussions, the motion carried.

Article 25.     Shall the Town of Sebago adopt an ordinance entitled “Town of Sebago Moratorium Ordinance on Retail Marijuana Establishments and Other Related Facilities” for a period of 180 days unless extended by the Town of Sebago Board of Selectmen?  (Copies are attached)
        (Selectmen so recommend)

        Ann Farley made a motion to approve the article as read.  It was seconded by Edythe Harnden.  Linda May asked how long/many times could the ordinance be extended.  It was stated that the board could extend the period for an additional 90 days twice.  It was further explained that the purpose of this ordinance is to wait until the State of Maine establishes laws and policy.  There being no further discussion, the motion carried.





Article 26.     To see if the Town wishes to accept Merrifield Circle as a Town way in accordance with the Town’s Road Acceptance Policy.  (Selectmen so recommend)

        Edythe Harnden made a motion to approve the article as read.  It was seconded by Chris Parker.  Motion carried.
        
Article 27.     To see if the Town will vote to accept the conveyance of the Haley-Davis Cemetery, as described in a quit claim deed from the Haley-Davis Trustees to the Town of Sebago, Maine.
        (Selectmen so recommend)

        Chris Parker made a motion to approve the article as read.  It was seconded by Tim Mayberry.  Ann Farley made a motion to amend the article “accept the conveyance of the Haley Cemetery, as described in a quit claim deed from the Haley Trustees to the Town of Sebago, Maine”  It was seconded by Edythe Harnden.  Ted Greene stated he was in favor of this article. He further asked if this would include trusts funds, accounts, and sale of lots which are associated with that cemetery. It was stated that it would include those responsibilities.  The amendment was voted on and passed.  The main motion as amended was voted on and passed.
        
Article 28.     At this time the Moderator shall administer the oath of office to newly elected Town Officers.
                
                The moderator stated that oaths of office are not required to be done as part of the town meeting, `            therefore, the meeting was closed by the moderator at 10:19 am.  

Michele informed the newly elected officers to stop by the office to be sworn in prior to starting their terms.


Respectfully submitted


Michele A. Bukoveckas
Town Clerk