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Sebago Maine Town Seal
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Board of Selectmen Minutes 06/06/2017
CALL TO ORDER
The meeting was called to order at 6:05 pm by Chairman, Ann Farley.

I.      ROLL CALL
        Present were Selectmen: Ann Farley, Tim Mayberry, Chris Parker, Edythe Harnden, Town    Manager; Jim Smith; Town Clerk and Recorder, Michele Bukoveckas. Guest present was Phil         Strike.

II.     ADJUSTMENTS TO THE AGENDA
        New Business: H: Incoming Town Manager Report

III.    WRITTEN COMMUNICATION

                A.      Approval of the May 16, 2017 Selectmen’s Meeting Minutes      
                        Ann Farley made a motion to approve the May 16, 2017 Selectmen’s Meeting                              Minutes.  It was seconded by Edythe Harnden. Motion carried.
                        
IV.     COMMENTS FROM THE PUBLIC
        There were none.

V.      OLD BUSINESS

                A.      Fire Truck Discussion
                        Due to the absence of a representative from the Fire Department, this matter will                               be brought back at the next meeting.
                                
VI.     NEW BUSINESS

                A.      Transfer Dry Hydrant Funds from Expense Budget to General Ledger
                        Michele stated there no longer was a need for this discussion.

                B.      Discussion of Advertising:
  • Town Clerk/Tax Collector
  • Deputy Clerk/Tax Collector/A/P Clerk/Secretary to ZBA and Planning Board
  • Public Works Director
                        Chris Parker made a motion to advertise the above positions, as well as the                             School Board vacancy in the Shopping Guide, Maine Municipal classifieds, and                            Town website.  It was seconded by Edythe Harnden.  Motion carried.

C.      Disbursement Warrant for FY 17-18
        The disbursement warrant allows for the disbursement of State, school and payroll funds with only one (1) Board Member signature.  The remainder of the A/P warrant will require 3 signatures.  Ann Farley made a motion to approve the disbursement warrant.  It was seconded by Tim Mayberry.  Motion carried.

D.      Noon Closure of the Front Office on June 30, 2017 for Year End Procedures
        Edythe Harnden made a motion to close the front office at noon on June 30, 2017 for year end procedures.  It was seconded by Chris Parker.  Motion carried.

E.      July Board of Selectmen Meeting Schedules (July 4th is the First Tuesday)       
        Tim Mayberry made a motion to skip the first meeting in July as it falls on
        July 4th.  However, the Board will meet if matters of importance arise that need attention.  It was seconded by Ann Farley.  Motion carried.

F.      Spider View Road Dock Discussion
        Spider View Road is a town road.  The Sicottes have been putting a dock at the end of this road for many years.  This should not be allowed because it is a town way.  Ann Farley made a motion to have Jim Smith draft a letter to the Sicottes, and have it reviewed by the Town Attorney.  It was seconded by Tim Mayberry.  Motion carried.
        
G.      Elect Chair and Vice Chair for Board of Selectmen
        Chris Parker made a motion to nominate Ann Farley as Chairman of the Board of Selectmen.  It was seconded by Tim Mayberry.  Motion carried.  Chris Parker made a motion to nominate Tim Mayberry as Vice Chairman of the Board of Selectmen. It was seconded by Edythe Harnden.  Motion carried.

H.      Incoming Town Manager Report
        Michele Bukoveckas reported the following:
  • Bangor Savings now offers a portal for paperless check solution.  Allows employees to view check stubs and W2s securely online. Employees can manage their direct deposits.  This will eliminate the need to mail checks to the office which results in reduced costs, and no more delayed checks due to storms or holidays.  This is a free service and may even reduce the costs associated with payroll. Of course, all employees will have to have direct deposit.  Do you wish for me to get more information? The Board requested this option be researched.
  • Camp O AT KA‘s case has been dismissed.  This dismissal is on the initial attempt for exemption. They are appealing the dismissal. In the event the appeal is granted (unlikely according to Tim Murphy), the town will have 30 days to reply. If it is not granted, it is believed they may try again now that their 2016 taxes paid. Since they were not exempt on April 1, 2017, they will be made part of the 2017 commitment, therefore subject to tax. Kyle Tong has resigned and Heather Plati is the new Executive Director.
  • You will notice an adjustment to the Pine Tree Waste bill. According to the contract Years 2-5, adjustments for hauling and disposal will be based on the Northeast Urban Area Consumer Price Index, which for 2016 was 1.1%.  There was no increase for 2015.
  • Received $2,191.93 as a final payment for FEMA-4208-DR-ME which was the January 26-28, 2015 winter storm.  These funds have been deposited into the FEMA account which now has a balance of $12,103.27.
  • Lakes Region ATV Club would like us to sign a Land Use Agreement to utilize the Perley Mills property.  I have checked with Loon Echo (as they hold an easement), and they are ok with this providing that the Club provides us with insurance showing Loon Echo and the Town of Sebago as additional insured.  All other requirements have been met in the agreement.  How do we want to pursue? The Board would like a copy of the agreement to review prior to making a decision; this will be placed on the next agenda.
  • Working with a resident on street signage. Sebago Road and Bridgton Road signs should be placed at a minimum at both ends of those roads.  In addition, signs should be placed at intersecting roads. If you wish, I will see what the budget allows and proceed. Board agreed to proceed.
  • Stickney Road has no signage. This makes it difficult to find when fire and rescue need to respond (I have been told fire is called up there for fires and parties). I am looking into the status of this road to determine if it is a town road or easement as that determines what sign will be placed.  Also, in checking with MMA, placing a street sign could make the town liable for maintenance if it is a town road or easement.  If the town never took action, and it has not been maintained over 30 years, it is presumed to be abandoned, meaning that the town has no obligation to maintain it.~ MMA did state that although presumed abandon, it can be argued that the town maintained/used it as an easement. If after researching, it is determined to be abandoned or discontinued,~the town should memorialize this status in writing.~ Now under a new state law, if a road is determined abandoned or discontinued, such notice must be recorded in the registry of deeds and a copy given to MDOT.  According to the citizen, this road has been maintained by the town at various times within the last 30 years.
  • Will be working with Tony Vigue on the town’s cable franchise agreement.                      She stated Board members are welcome to participate in this matter.                             This will have to be reviewed by the Town’s attorney.  
  • Developed a form to track chair and table use from the Town Hall. This will require a $100 deposit which will be returned when tables and chairs are returned in satisfactory condition.
  • Looked into a “roll over” account for the Recreation Department to deposit funds from fund raising events and snack shack proceeds.  In my research, I discovered such funds require a town meeting vote (should have done this with the Fuel Assistance Fund), and as such, a minimum of $1.00 should be appropriated each year that way it does not have to be brought up at Town Meeting each year (this is per MMA)
  • Would like to purchase a new flag pole and solar light for the                                  parking lot.
  • How much would you like to pay Rich Ruhlin-Moderator?   
                Tim Mayberry made a motion to pay Rich Ruhlin $100 for moderating       Town Meeting. It was seconded by Ann Farley.  Motion carried. The               Board stated that they were well pleased and hopes he will return next  year.
                                                        
VII.    REPORTS FROM TOWN OFFICALS
                
                A.      Town Manager
                        Jim Smith reported/commented on the following:
  • Norman Storey has 3 weeks’ vacation.  He will take 1 week before June 30th, pay him 1 week and allow him to carry 1 week.  
  • Eric Schools will be making 2 concrete pads to place under the containers at the transfer station. This will be paid from the Transfer Station Enhancement account in CIP.
  • Arthur Memorials will be repairing stones prior to June 30th.
  • Received complaints about the dredged sand on the beach.  He has notified the complainant that it will be fixed once the water recedes.
  • Received a complaint concerning debris washing up on a resident’s property due to flooding.  Jim stated that although it was a state road, the town crew did some clean up.  This was not satisfactory to the resident, but Jim has informed him that this is a state road, therefore a state issue and that he should contact Department of Transportation.
                B.      Selectmen
                        Chris Parker had nothing to report.
                        
                        Tim Mayberry had nothing to report.

                        Ann Farley reported on the following:
  • Inquired if the grounds keeper will be mowing cemeteries.  Jim replied that he has already started. Also asked Jim if the owner of land near Merrifield Circle had been contracted for permission to set a stone which had previously been there.  He stated he had not but would do so.
                        
                        Edythe Harnden reported on the following:
  • Will not be using the dunk tank this year due to lack of help, so the PTC will be using it.
  • Will be doing the calendar raffle again this year, but will need help selling the calendar.
  • Kyle Tong is no longer with Camp O AT KA, but will be contacting the new director to see if they would be willing to provide the Harvest Dinner again this year.
  • The new attendant at the Transfer Station mentioned that there is no water at the transfer station in case of fire.  It was stated that fire extinguishers were present, so Jim will speak with him.
  • Noticed that the Recreation Director’s hours are over budget and fears the Beach hours will go over budget.  Would like the Town Manager to speak with her concerning her hours and staying within budget.
                        
                C.      Committees
  • Withdrawal Committee
Tim Mayberry stated that the latest version has been agreed on by both parties.  The next step is to have the Commissioner of Education review and approve the agreement.  Once that is done, then public hearings and a referendum can be scheduled.

  • Ordinance Review Committee
VIII.   Executive Session, Pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter
        Ann Farley made a motion to enter into Executive Session, Pursuant to Title 1 § 405 (6) (A) to                 Discuss a Personnel Matter at 7:27 pm.  It was seconded by Tim Mayberry.  Motion carried.

        The Board reconvened at 7:45 pm.  No action was taken during Executive Session.

IX.     ADJOURNMENT
        Tim Mayberry made a motion to adjourn at 7:46pm.  It was seconded by Ann Farley.  Motion        carried.

Respectfully submitted,
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Michele A. Bukoveckas
Town Clerk