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Board of Selectmen Minutes 07/18/2017
MINUTES
SEBAGO BOARD OF SELECTMEN’S MEETING
6:00 PM
TOWN OFFICE
TUESDAY, July 18, 2017

ALL REGULAR BOARD OF SELECTMEN MEETINGS ARE HELD THE 1ST AND 3RD TUESDAY OF EACH MONTH.



CALL TO ORDER

The meeting was called to order by Chairman Ann Farley at 6:00 pm.

I.      ROLL CALL

Present: Selectmen; Ann Farley, Edythe Harnden, Phil Lowe, Tim Mayberry, Chris Parker, Town Manager, Michele Bukoveckas, Town Clerk and Recorder, Maureen Scanlon.  

Guests present: Jim Libby, Jim Orr, Robin Orr.
        
II.     ADJUSTMENTS TO THE AGENDA
        
Item Added: New Business – Item F. – Cemetery Committee Members Appointment

III.    WRITTEN COMMUNICATION
        
                A.      Approval of the June 20, 2017 Selectmen Meeting Minutes
                        
Edythe Harnden made a motion to approve the June 20, 2017 meeting minutes.  It was seconded by Tim Mayberry.  Motion carried with all in favor.
IV.     COMMENTS FROM THE PUBLIC

Jim Libby asked about the status of the Anderson Road reconstruction project.  Michele Bukoveckas responded that the weather has delayed the start of this project but it is scheduled to begin on July 24th.   

V.      OLD BUSINESS
        
There were no “Old Business” agenda items.



VI.     NEW BUSINESS
        
  • Appoint Cable Franchise Advisory Committee Members:
  • Town Manager – Michele Bukoveckas agreed to participate on this committee.
  • School Board Member – To be appointed; Michele Bukoveckas will speak to both of the School Board Members, Joe McMahon and Jock MacGregor, to see if they are available to join this committee.  
  • Selectman – Ann Farley agreed to participate on this committee.
  • Non Profit (Library) or Resident – To be appointed; Michele Bukoveckas will speak to the gentleman that handles the IT services at the Library to see if he is available to join this committee.  
Michele Bukoveckas explained that the formal Cable Franchise agreement expired in 2015 and is still being honored.  However by renegotiating this agreement more fees may potentially be collected by the town due to the fact that there are probably more homes in Sebago receiving cable service than when the agreement was originally entered into by the town.  Other items may also be negotiated such as free internet service to some of the town entities, and to expand the service to other areas in town that don’t currently have service.   
  
  • Settlement /Recommitment of Taxes for Tax Collector Transition
Michele Bukoveckas explained that these are taxes that were committed to her that have not gone to lien.  This will remove them from being committed to her and will recommit them to the new Tax Collector, Maureen Scanlon, for collection and lien processing.

Ann Farley made a motion to settle taxes with Michele and recommit to Maureen.  It was seconded by Phil Lowe.  Motion carried with all in favor.

The Selectmen signed off on the appropriate documentation to allow this process.

  • Douglas Mountain Project
Ann Farley explained that in honor of the 100th anniversary of the Lions Club they have requested that they be allowed to perform repairs along the hiking trails at Douglas Mountain.  All Selectmen were in favor of allowing the Lions Club to proceed with this project.  Michele Bukoveckas will follow up with the Lions Club.   





  • Signing of the Cumberland County Tax Warrant
Michele Bukoveckas explained that the Cumberland County Tax has gone up from last year and is $253,257.00 this year.
 
Chris Parker made a motion to sign the Cumberland County Tax Warrant as is.  It was seconded by Phil Lowe.  Motion carried with all in favor.

The Selectmen signed off on the appropriate documentation to process this payment.

  • Hancock Pond Public Boat Launch Discussion
Ann Farley stated that she received an e-mail that explained a problem that occurred last year when the water level of Hancock Pond was very low.  Boats were not able to be launched at the public boat launch.  Excessive milfoil caused additional problems when boats were then launched at the private beach.  The Lakes Environmental Association suggested that it be dredged out which was done.  The cost of the dredging that was done last year is $2,000.00.  They are now asking for a contribution from the towns of Denmark and Sebago towards that cost.  There was some discussion on this matter.  It was determined that the budget has already been set for this fiscal year and no funding was allotted for this project.

Ann Farley made a motion not to contribute to the cost of the $2,000.00 for the dredging of the boat launch.  It was seconded by Tim Mayberry.  Motion carried with all in favor.  Michele Bukoveckas will follow-up on this matter with the requestor.

        F.       Cemetery Committee Members Appointment         

Ann Farley explained that the Ad-hoc Cemetery Committee thought that their work would be done by now.  However, they have determined that there is always going to be additional work that needs to be performed in maintaining the small cemeteries.  Therefore Ann suggested that this committee be appointed as a formal committee and stated that Zoe Greene and Donelle Allen have agreed to join the committee.

Ann Farley made a motion to appoint June Allen, Ted Greene, Ann Farley, Zoe Greene and Donelle Allen as members of the Cemetery Committee.  It was seconded by Chris Parker.  Motion carried with all in favor.          

VII.    REPORTS FROM TOWN OFFICALS      
        
  • Town Manager
Hired Desirae Bachelder as Deputy Clerk

Leslie turned in her notice, hired a new part time employee, her name is Anna Kennedy.
        
Hired a back-up ACO, and I have authorized the purchase of equipment, as Sebago had no equipment of their own, other than a large crate.  Former ACO’s had their own equipment.  These items will belong to Sebago.

Eric Schools will be making concrete pads at the transfer station in the amount of $6,065.  Funds will come from CIP

Grinding on the Anderson Road will begin on the 24th.

I will be meeting with the resident at 69 Sebago Rd and DOT on Friday, July 21st at 9am to remedy his inquiry.

Initiated Cable Franchise proceedings

An inspection of the Transfer Station was done on July 11th.  Pretty much everything was in order.  A site revision will have to be done to accommodate the new slabs. It was suggested to add in future projects.  This will cost about $300. In addition, Randy offered the following information:

  • Paint Care a free program that will recycle architectural paint (house paint, stain or varnish, oil or water based).  They provide the training, bins, and signs.  When bin is full, they will pick up. This is a free service.
  • BDS will take our tires for $2.00 each for tires under 22.5.  $15.00 for tires 22.5 and 24.5.  Farm and tractor tires will run $25-150 depending on size (most run $50-$75).  They have a minimum pick up of 50, and run through town every 2 weeks…Tires can be on rims, but they prefer off.  
  • Gave information on how to start a composting facility.
Colin Johnson will be cleaning all town furnaces and services all generators starting mid to late August.

After researching prices, decided to stay with Mainely Heating for #2 and K-1, but will be switching to PitStop Fuels for propane.  

Need to have TAP (Tax Acquired Property) Committee meeting.





  • Selectmen
Ann Farley asked if the EMS Building renovation project has started yet.  Michele Bukoveckas responded that they have not done anything major to the building yet but a cot is set up in Jason Schoolcraft’s old office and  Jason’s relocated his office upstairs in order to provide sleeping accommodations.

Chris Parker had nothing to report.

Tim Mayberry had nothing to report.

Edythe Harnden reported that our Harvest Dinner will be held on August 24th at 6:00 pm at Camp O-AT-KA.  Bonus drawings will be held at the dinner.  

Phil Lowe suggested that in the future when road construction projects are scheduled to be performed signage should be posted in order to advise the residents in advance of the commencement of work.  

  • Committees
  • Withdrawal Committee
The next meeting is scheduled for Thursday, July 20th at 7:00 p.m. at the Town Office Building.  

  • Ordinance Review Committee
Nothing reported

VIII.   ADJOURNMENT

Ann Farley made a motion to adjourn at 6:35 pm.  It was seconded by Tim Mayberry.  Motion carried with all in favor.

Respectfully submitted,
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Maureen F. Scanlon
Town Clerk