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Board of Selectmen Minutes 08/15/2017
MINUTES
SEBAGO BOARD OF SELECTMEN’S MEETING
6:00 PM
TOWN OFFICE
TUESDAY, AUGUST 15, 2017

ALL REGULAR BOARD OF SELECTMEN MEETINGS ARE HELD THE 1ST AND 3RD TUESDAY OF EACH MONTH.


CALL TO ORDER

The meeting was called to order by Chairman Ann Farley at 6:00 pm.

I.      ROLL CALL

Present: Selectmen; Ann Farley, Edythe Harnden, Phil Lowe, Tim Mayberry, Chris Parker, Town Clerk and Recorder, Maureen Scanlon.  

Absent: Town Manager, Michele Bukoveckas
Guests present: Norma Sicotte, John MacGregor, Ted Callinan, Pam Callinan, Andy Blackman, Mark Eastman, Richard Tidd, Lisa Johnson, Brad Shaw, June Johnson, Joseph McMahon, Deb Howard, Allen Crabtree, Ted Greene, Richard Merritt, Phil Strike.

II.     ADJUSTMENTS TO THE AGENDA

        There were none.

III.    WRITTEN COMMUNICATION

                A.      Approval of the August 1, 2017 Selectmen Meeting Minutes        
                        
Edie Harnden made a motion to approve the August 1, 2017 meeting minutes.  It was seconded by Tim Mayberry.  Motion carried with all in favor.
                        
IV.     COMMENTS FROM THE PUBLIC

Andy Blackman stated that he is the great, great grandson of Dr. William Blackman, who built the stone tower on top of Douglas Mountain.  He thanked the town, who now owns it, for keeping it open to the public like his grandfather had done.  He expressed concern that the beautiful view from this location is disappearing due to the trees that have grown over the years that are starting to obscure the view.  Ann Farley responded that she completely agreed and that it is something that has previously been identified as needing to be addressed.  She will make sure that this is added as one of the Board’s goals at their upcoming Goal Setting workshop.      

V.      OLD BUSINESS

  • Spider View Dock Discussion
Norma Sicotte proceeded to inform the Board of the status of what has transpired amongst the property owners to date.  Brad Shaw stated that he is in the process of selling his property and is expecting to close on the sale this coming Friday.  Ann Farley proceeded to review the town’s options in addressing this matter as suggested by the town’s attorney.

Tim Mayberry suggested that it would be in the best interest of the Town to have the road surveyed to determine the right-of-way, relocate the rock retaining wall and develop a Dock Ordinance for docks located on Town property.

Chris Parker agreed with Tim except for the need to move the rock retaining wall.  He does not see the need to move it.  

Edie Harnden stated that it has been determined that Spider View Road is a public road and therefore it is open to the public.

Phil Lowe stated that there needs to be a consistent policy.  If the survey determines that the rock retaining wall and the dock are located on the town’s right-of-way then that means that the right-of-way is owned by the town and the town’s people.  It would then have to be determined whether or not docks will be allowed on town property.      

There was some discussion as to whether there are any liability concerns for the Town if someone were injured on the right-of-way property.  This matter will be researched.                
                
Ann Farley made a motion to move ahead with the survey and start on a Dock Ordinance.  It was seconded by Tim Mayberry.  Motion carried with all in favor.    
                                                
VI.     NEW BUSINESS

  • Schedule a Goal Setting Workshop
A Goal Setting Workshop will be held on September 19th at 6:00 p.m.

  • Withdrawal Committee Timeline Presentation
Dr. Mark Eastman reviewed the Withdrawal Committee’s Timeline.  He stated that the committee is very interested in having a vote (special election) on the matter as early as possible.  If Sebago decides to withdraw from SAD #61 there are approximately one hundred steps that have to be completed before July 1, 2018 in order for Sebago to be ready to run their own School District.  It was noted that it is the Commissioner’s decision on setting the date of the election and if a special referendum election is approved that there will be additional costs associated with the running of that election.  There are citizens that have agreed to cover those additional costs so that it will not cost the town any more than what has already been approved.     

VII.    REPORTS FROM TOWN OFFICALS
                
  • Town Manager
In the absence of Town Manager, Michele Bukoveckas, Ann Farley read aloud her submitted written report.

  • Department of Transportation will be addressing the 69 Sebago Road issue this week.
  • Lorrie Clow is no longer able to collect the funds, mark the trails, or distribute the maps at Douglas Mountain.  I have asked Josh from Public Works to collect the funds.  With fall “leaf peepers” coming, we will need someone to address the trail issue.
  • Wednesday, August 23, 2017 at 3:30 pm the Cable Franchise Advisory Committee will be meeting at the Town Office.
  • The auditors will be here next week, should take about 2 days.
  • Letters were sent out to contractors who owed the Transfer Station for bulky waste.  I asked them to bring their accounts current and to not let the balances exceed 30 days.
  • Paint Care trained the staff at the Transfer Station last Tuesday. Containers should have been delivered today, so we are ready to go!
  • Sherri Small of the school department stated that the district is not going to do anything with the additional $100,000.  The district is placing it in the fund balance.
  • Spoke with Wayne about Dyke Mountain Road and the drop off on the side of the road.  Wayne will look into getting some guardrails or placing boulders.
Tim Mayberry suggested that if the town puts boulders in place along the Dyke Mountain Road and somebody strikes them, then the town could be held liable for putting in an immovable object.  Installing guardrails would cost a lot of money and require continued maintenance.  Ann Farley will discuss this with the Town Manager.    
 
  • Looking into different specifications and contractor options for the vault.  
I may take a field trip to look at Casco’s as it was recently built.

  • Selectmen
Chris Parker had nothing to report.

Tim Mayberry reported that he recently had customers come to his Mayberry Farm stand after being lost on the Douglas Mountain trails for several hours.  He stated that the insufficient trail markings and signage are a real problem for people that are coming from out of state as opposed to people that are more familiar with the trails.  June Johnson from the Sebago Lions Club reported that they have started on the trail improvement project that was recently approved by the Board of Selectmen.  She asked if the Board would work in unison with the Lions Club in identifying the areas that need to be improved so that all issues are addressed properly.  

Phil Lowe had nothing to report.

Edie Harnden reminded the Board again that the Harvest Dinner will be held at Camp O-AT-KA on August 24th and there will be raffle drawings.

Ann Farley stated that it was brought to her attention that the town has been charged a late fee on a recently paid bill due to the fact that the payments cannot be mailed out until a quorum of three Selectmen’s signatures have been obtained on the weekly warrant.  She asked the other Board members to be more aware of the need to stop by the Town Office and sign the warrant.  

  • Committees
  • Withdrawal Committee
See “New Business” agenda item B.

  • Ordinance Review Committee
Nothing reported

VIII.   ADJOURNMENT

Phil Lowe made a motion to adjourn at 6:52 pm.  It was seconded by Tim Mayberry.  Motion carried with all in favor.

Respectfully submitted,
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Maureen F. Scanlon
Town Clerk