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Board of Selectmen Minutes 09/19/2017
MINUTES
SEBAGO BOARD OF SELECTMEN’S MEETING/WORKSHOP
6:00 PM
TOWN OFFICE
TUESDAY, SEPTEMBER 19, 2017

ALL REGULAR BOARD OF SELECTMEN MEETINGS ARE HELD
THE 1ST AND 3RD TUESDAY OF EACH MONTH.



CALL TO ORDER

The meeting was called to order by Vice Chairman Tim Mayberry at 6:00 pm.

I.      ROLL CALL

Present: Selectmen; Edythe Harnden, Phil Lowe, Tim Mayberry, Chris Parker, Town Manager, Michele Bukoveckas, Town Clerk and Recorder, Maureen Scanlon  
Absent: Ann Farley
Guests present: Code Enforcement Officer, Brandon Woolley, Public Works Director, Wayne Allen, Claudia Lowe, Ted Greene, Tom Mullin

II.     ADJUSTMENTS TO THE AGENDA

        Item Added: Old Business – Item A. – Dock Management Area Rules Policy

III.    WRITTEN COMMUNICATION

                A.      Approval of the September 5, 2017 Selectmen Meeting Minutes     

Edie Harnden made a motion to approve the September 5, 2017 meeting minutes as amended.  It was seconded by Chris Parker.  Motion carried with all in favor.
                        
IV.     COMMENTS FROM THE PUBLIC

Ted Greene stated that now that the cemeteries are being mowed by the town’s personnel (they were previously mowed by a contractor), he has noticed some areas that are not being mowed, that were mowed in the past.  Michele Bukoveckas will address this with the Public Works Director.

Tom Mullin stated that he owns the property located at 727 Sebago Road.  He has an issue with a structure that is on an abutting property.  After some discussion, with input from Code Enforcement Officer Brandon Woolley, it was determined that this structure has been in place as far back as 2003.  Tim Mayberry explained to Mr. Mullin that since this occurred several Code Enforcement Officer’s and Town Manager’s ago there really isn’t anything that the town can do about it now.  This issue was tabled by the Board because it is a civil matter at this point.              
        
V.      OLD BUSINESS

  • Dock Management Area Rules Policy
Brandon Woolley distributed draft copies of the proposed Dock Management Area Rules policy.  After some discussion on this matter it was determined that it will be added to the agenda for the next meeting.  
                                                
VI.     NEW BUSINESS

A.      Set a Date for the School District Withdrawal Referendum Public Hearing

Tim Mayberry made a motion to set the date for the School District Withdrawal Referendum Public Hearing for Tuesday, September 26, 2017 at 7:00 pm at the Town Office Building.  It was seconded by Phil Lowe.  Motion carried with all in favor.     

  • Dyke Mountain Road Discussion-Wayne Allen
Public Works Director, Wayne Allen, spoke to the Board about the matter of installing guardrails along Dyke Mountain Road.  He suggested that this would be a good idea.  Due to the nature of the landscape in Sebago, it was determined that this is not the only road that would need to have guardrails installed.  It was noted that once you install them you not only have to maintain them but you cannot remove them in the future.  It was suggested that the town could re-design the structure of certain road areas to coincide with any future paving projects in order to eliminate the downward sloping problems.  Other temporary solutions were discussed to address the areas of concern until funding is available to perform more permanent repairs.  The identification of hazardous locations will be added to the agenda for the next Road Committee meeting.               

VII.    REPORTS FROM TOWN OFFICALS
                
  • Town Manager
  • The Department of Transportation has addressed the issue at 69 Sebago Road.
  • Public Works has begun stockpiling winter sand/salt.
  • Capital Investment Program (CIP) worksheets have been distributed to Fire, EMS, and Public Works.  I will be meeting with them in the near future to discuss their items.
  • Unfortunately, the Beach Attendant’s account is overspent.  100 hours were budgeted, and she has worked 150 (30 first week of July).  Not sure what we will do in the Spring.  Hopefully, there will be funds left over in the Rec. Department we can use.  We will need to put more funds in this account at budget time.
  • Ordered 2 signs regarding “Curb your dog”.  They have arrived and will be posted along the Shore Road as per the Board’s request.
  • Will be sending an individual to Animal Control training in Augusta during the month of October.  We will pay for the class, wages and mileage.  Once this person achieves certification, he will become primary ACO as our current wants to step down because he covers so many towns. Yes, there are funds available.
  • Looking to schedule a rabies clinic sometime in December.
  • Tax bills were printed and should be arriving in a mailbox near you in the next few days.
  • Contacted MMA regarding plowing the Church of the Nazarene/Food Pantry.  They stated that it is not a good practice as other churches will also want to be plowed.  They discourage plowing the Food Pantry as there could be a presumption that we were plowing the church (they share the same entrance).
  • Met with the Girl Scout Leaders regarding community service they can do; suggested: Cemetery cleanups, placing flags on Veteran’s graves.  They will be contacting the Sebago Lions Club to inquire about participating in the Douglas Mountain Trail maintenance project.  
  • Looking into adding a side roof to the Hazardous Waste building to store tires (this way they do not fill with water or snow).  This roof is to be built all with donated materials and labor.  Brandon is checking into codes and permits we may need. The Board will need to accept the donations.
Chris Parker made a motion to accept the donations.  It was seconded by Tim Mayberry.  Motion carried with all in favor.

  • Sent out letters to 10 contractors asking for bids on the vault room, deadline of October 6, 2017.
  • TV Cable Franchise survey is on the web, deadline for responses is
September 27th.

  • Bill Weese of Lake Region Security is putting together quotes for a card swipe system for the Town Office, Station 1 & 2, Public Works and EMS.
  • All furnaces have been cleaned and are ready for winter.  The water heater at the EMS building has been leaking for years.  It will be replaced with a heat pump water tank which is significantly less expensive than a new water tank.  That will be replaced either this week or next.  Funds will come from CIP.
Phil Lowe mentioned that the Public Works Garage well tank has failed and needs to be replaced.  A smaller tank is all that is required and should be installed before the new well pump is ruined.  He offered to supply the materials at his cost to the town.  

  • Pitstop Fuels has begun the “switch over”.  Gas pressure checks were performed today on town owned tanks, and the tank at the Town Hall has been changed.  Tomorrow they will replace/test tanks at Station 2 and 3 and check the Radio Repeater.  Once all is done, I will contact Suburban for a pick and credit.
  • Devon Nelson resigned from the Public Works department today.  Tim Anderson has been re-hired and will be starting next week.  I will looking for a replacement for Devon’s vacated position.
  • I will be attending a Town Manager’s Meeting in Westbrook on Wednesday, September 20th.
  • Selectmen
Chris Parker had nothing to report.

Edie Harnden had nothing to report.

Tim Mayberry had nothing to report.

Phil Lowe updated the Board on the status of the proposed Solar Array project.       

                C.      Committees

  • Withdrawal Committee
Tim Mayberry reported that everything is moving forward for the Public Hearing and subsequent vote.  Phil Lowe gave a brief update on other towns that have gone this route.      



  • Ordinance Review Committee
Nothing reported.

VIII.   ADJOURNMENT

Phil Lowe made a motion to adjourn at 6:55 pm and move to the workshop portion of this meeting.  It was seconded by Edie Harnden.  Motion carried with all in favor.

Respectfully submitted,
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Maureen F. Scanlon
Town Clerk