SEBAGO BOARD OF SELECTMEN’S MEETING
TUESDAY, NOVEMBER 21, 2017
ALL REGULAR BOARD OF SELECTMEN MEETINGS ARE HELD
THE 1ST AND 3RD TUESDAY OF EACH MONTH.
CALL TO ORDER
The meeting was called to order by Chairman Ann Farley at 6:00 pm.
I. ROLL CALL
Present: Selectmen; Ann Farley, Edythe Harnden, Phil Lowe, Tim Mayberry, Chris Parker, Town Clerk and Recorder, Maureen Scanlon
Absent: Town Manager, Michele Bukoveckas
Guests present: Joseph McMahon, Anne McMahon, Philip Harnden, Lisa Johnson, Kirsten Goff, June Allen, Donelle Allen, Claudia Lowe, Allen Crabtree, Amanda Dearborn, Jeremy Turon, Douglas Newton, Susan Newton, John MacGregor, Michael Foye, Richard Merritt, Steve Girardin, Tammy Girardin
II. ADJUSTMENTS TO THE AGENDA
- New Business agenda item A moved to agenda item B. New Business agenda item A added as follows; Discuss Letter from the Town’s Attorney.
IV. COMMENTS FROM THE PUBLIC
There were none.
V. OLD BUSINESS – None
VI. NEW BUSINESS
- Discuss Letter from the Town’s Attorney
Ann Farley explained that Tim Murphy, the town’s attorney, spoke with her this morning and then sent a memo to follow-up on their conversation. Ann reviewed the contents of this memo.
State law says that three officer positions: Moderator, Selectmen and School Committee, must be elected at the annual Town Meeting, which is in June. Waiting to elect the School Committee at the traditional Town Meeting in June would severely impair the School Committee’s work in preparing to open the town’s school. The Selectmen need to debate the fact that they are going to do this in February and give reasons why.
The memo from the town’s attorney is attached to and does hereby become a part of these minutes.
Phil Lowe clarified that not having an extra town meeting if you don’t need one is a good thing. But, this particular situation is a very unique occurrence that warrants a special and separate town meeting aside from the regular town meeting. It is necessary, to achieve the goal of being prepared for students in the fall.
The Board discussed the option of moving the annual Town Meeting to an earlier date, possibly in February. It was noted that the Selectman whose term is due to expire in June will end up having her term expire sooner than it should. Phil Lowe mentioned that the town will not be prepared budget wise to do that either. Ann Farley reviewed reasons for the Board not to move the annual Town Meeting date as follows:
- Confusion to the public; this would be very difficult in town.
- Altering the election for the Select Board; the Selectman whose term would expire early is also the town’s General Assistance Administrator. This would be a problem; there would be no time to train another person on how to do General Assistance.
- Problems caused to the Town’s budget cycle; the town’s budget is not usually completed until March or April.
Phil Lowe pointed out that this would not only affect the budget that is being developed, but it would also have an effect on the current budget.
Ann Farley asked the Board if there are any other factors that should be considered. None were brought up, but it was agreed by the full Board that these factors are enough reasons to warrant not moving the annual Town Meeting date to an earlier date.
The Board discussed the option of going with an election of School Committee members in February. Factors for deciding on this option were reviewed as follows:
- If this is not done in February there will not be enough time to set a budget.
- The issue of finding and hiring a Superintendent, which needs to be done as soon as possible.
- Waiting past February may impair the ability to get everything in order at the School because there is a long list of tasks that have to be completed.
- Views held by the Withdrawal Committee and the public that support an election now.
Ann Farley asked the Board if there are any other concerns that should be considered. The Board agreed that having the election of School Board Committee members in February is the more viable option.
- Set Special Town Meeting Date and Sign Warrant
Ann Farley proceeded to read aloud the proposed Town Warrant for the election to be held on February 27, 2018.
- Article 1 is to choose a moderator.
- Article 2 is to elect by secret ballot a three member board with terms staggering from one to three years.
- Article 3 is a referendum question as follows: “Does the Town wish to expand the newly formed School Administrative Unit Governing Board from 3 members to 5 members at the next annual town meeting?” (Two more members would be elected at the annual town meeting in June.)
- Article 4 is a referendum question as follows: “Do you favor appropriating $25,000 from the undesignated fund balance to be used in establishing the newly formed School Administrative Unit?”
A copy of the signed warrant is attached to and does hereby become a part of these minutes.
Nomination papers are now available for the three positions. They are due back to the Town Clerk’s office by 5:00pm on December 29, 2017. The election for the three positions will be held on February 27, 2018. This meets the requirement of the one hundred day time period for acquiring signatures.
Phil Lowe made a motion to sign the warrant as presented. It was seconded by Chris Parker. Motion carried with all in favor.
VII. REPORTS FROM TOWN OFFICALS
- Ordinance Review Committee
Phil Lowe made a motion to adjourn at 6:20 pm. It was seconded by Edie Harnden. Motion carried with all in favor.
Maureen F. Scanlon