SEBAGO BOARD OF SELECTMEN’S MEETING
TUESDAY, DECEMBER 19, 2017
ALL REGULAR BOARD OF SELECTMEN MEETINGS ARE HELD
THE 1ST AND 3RD TUESDAY OF EACH MONTH.
CALL TO ORDER
The meeting was called to order by Chairman Ann Farley at 6:02 pm.
I. ROLL CALL
Present: Selectmen; Ann Farley, Edythe Harnden, Phil Lowe, Town Manager, Michele Bukoveckas Town Clerk and Recorder, Maureen Scanlon
Absent: Selectmen; Tim Mayberry and Chris Parker
Guests present: John “Jock” MacGregor, Claudia Lowe, Joseph McMahon, June Allen, Donelle Allen, Deb Howard, Wendy Newcomb, Jo Sorrell and Chris Donovan (from ReVision Energy), Chris Balchunas, Kurt Christensen, Code Enforcement Officer, Brandon Woolley, Phil Harnden
II. ADJUSTMENTS TO THE AGENDA
New Business Agenda Item D. added – Pole Permit
Kurt Christensen has a Public Easement Road request that will be discussed under “Comments from the Public”.
- Approval of the November 14, 2017 Selectmen’s Meeting Minutes
Phil Lowe made a motion to approve the November 14, 2017 meeting minutes. It was seconded by Edie Harnden. Motion carried with all in favor.
- Approval of the November 21, 2017 Selectmen’s Meeting Minutes
Ann Farley made a motion to approve the November 21, 2017 meeting minutes. It was seconded by Edie Harnden. Motion carried with all in favor.
IV. COMMENTS FROM THE PUBLIC
Code Enforcement Officer, Brandon Woolley explained that Kurt Christensen has submitted applications asking to have two private roads accepted; one as a Town Road (Erik’s Way) and the second as a Public Easement Road (Susan Lane). Brandon confirmed that both of these roads have been inspected and meet the town’s road standards. They have also been inspected by Wayne Allen, the Public Works Director, who recommends the acceptance of these roads.
Phil Lowe made a motion to accept Erik’s Way as a Town Road. It was seconded by Ann Farley. Motion carried with all in favor.
Phil Lowe made a motion to accept Susan Lane as a Public Easement Road. It was seconded by Edie Harnden. Motion carried with all in favor.
V. OLD BUSINESS – None
VI. NEW BUSINESS
- Solar Array Discussion/Bid Award
Michele Bukoveckas stated that copies of the Solar Array proposal from ReVision Energy were submitted to the Board of Selectmen for their review prior to tonight’s meeting. Discussion ensued with the Board’s questions being answered by Jo Sorrell and Chris Donovan, from ReVision Energy.
Phil Lowe made a motion to accept the proposal from ReVision Energy and to sign the contract as soon as possible in order for this project to promptly proceed. It was seconded by Ann Farley. Motion carried with all in favor.
The Board delegated the signing of the contract to Town Manager, Michele Bukoveckas.
- Sebago School Department Discussion/Dr. Mark Eastman
In his absence, Phil Lowe submitted and gave a brief overview of Dr. Eastman’s draft of “Recommended Steps for Starting a New School System from Scratch”. Michele Bukoveckas explained that she recently spoke to the town’s attorney and was informed that as of November 7, 2017 (Election Day) the Withdrawal Committee’s authority ended. This means that the official committee is unable to perform any further tasks; they will have to be completed by the newly elected School Board after the election in February. However, it is acceptable for informal citizen committees to work together at getting things organized ahead of time. Claudia Lowe stated that transition teams will be working together to help with the transition process. The first meeting is scheduled for January 11, 2018 at 6:00 pm
at the school building. Meetings will be held every other week after that on an ongoing basis. A “Meet the Candidates” night is also scheduled for February 8, 2018 at the school building. Everyone is encouraged to attend and participate in this process.
- Marijuana Moratorium Extension
The Board discussed extending the existing moratorium on marijuana. It was noted that this can be done at this time without having to hold a Public Hearing on the matter.
Ann Farley made a motion to extend the existing moratorium on marijuana for another 180 days. It was seconded by Phil Lowe. Motion carried with all in favor.
Michele Bukoveckas submitted a Pole Permit application from Central Maine Power Company for new construction at 49 River Road.
Ann Farley made a motion to approve the Pole Permit application. It was seconded by Edie Harnden. Motion carried with all in favor. The Board signed off on the application.
VII. REPORTS FROM TOWN OFFICALS
- Town Manager
- The ice rink is ready for another season.
- Two quotes for the vault room have been received. One was for $11,300. The second one was for $20,500. After having Brandon review the quotes, I opted to hire Mike Mayo in the amount of $11,300 +/- for incidentals. Shelving will be additional.
- Tammy Girardin called about the PTC using the SYAA concession stand. She stated it needs some TLC which they are willing to provide. The concession stand would be used for winter carnival as well as other winter activities associated with the rink.
Phil Lowe made a motion to approve the use of the SYAA concession stand by the PTC based on the confirmation (by the Town Manager) of the insurance coverage. It was seconded by Edie Harnden. Motion carried with all in favor.
- Amanda Hawkes and other parents are willing to form a board and run SYAA. They would handle recruiting coaches, schedules, coordinate with other towns, and maintain the ballfields and such. What are your thoughts?
SYAA was initially operated by the Harrimans, the Porters and Christensens. They turned it over to the Recreation Department Director, Denise Olsen. Tammy stated they would like to have a Board of Directors run SYAA.
The Selectmen suggested that this Board elect a Chairperson to be the contact person and liaison to the town.
- Carl Dolloff would like to use the 300-ft. section in front of the town garage to the gate as a runway for a tractor pull during Sebago Days. The Southern Maine Tractor Club would provide insurance. They also would like to use the backhoe to load and unload the weights, and the small truck to wet the track down. Wayne Allen doesn’t see a problem with this. Your thoughts?
The Board agreed that this would be fine.
- Have received a request for televising all Sebago meetings on LRTV. The individual is willing to prepare a request for Town Meeting if need be. Your thoughts?
This will be an agenda item for a full Board discussion.
- BDS picked up their first load of tires. What would have cost us $500 to dispose of, cost us $192; a savings of $308.
- The locks on the Lion’s club cabinets and the Sebago Volunteer’s freezer were broken into. Need to find a way to better secure the building and limit access.
There was some discussion on an alarm system. This item will be added to the agenda for January.
- The paperwork to transfer the Haley Cemetery is complete. I now will be transferring the trust funds from the Association to a trust fund in the Town’s name.
- Acquiring bids to replace the generator at Public Works. It is old and getting to the point of no repair. I will keep you in touch.
- The kerosene heater at the Town Hall building has not been functioning properly. It is very old, and replacement parts are almost not available as many will no long service it. Wayne has made some calls, and we have a quote to replace it with a Rennai. Since we have the large propane tank in the back, this unit could very easily be piped in, and we would eliminate the need to purchase K-1. According to the Town’s Purchasing Policy, Sect. V, the Town Manager has the authority to make purchases under $5,000, but I am seeking your approval, funds would come from the CIP Town Buildings account.
This will be an agenda item for a full Board discussion.
- It was mentioned that the generator at the Public Works garage is failing. It was suggested that a new generator could be installed at the Town Office/Town Hall or even EMS and take the one being replaced and install it at the Public Works garage. McIver Electric has given me a quote in the amount of $6,970 for a 22kw generator. There is $11,000 in the CIP line item. Thoughts?
The Board agreed that it is a good idea to replace the EMS building’s generator and relocate the existing one to the Public Works garage.
- This Friday and next Friday will be ½ days for Town Employees and the following 2 Mondays are paid holidays.
Town Clerk Items
Maureen Scanlon submitted a letter addressed to the Board of Selectmen from Devra Holmquist. She explained that Mr. & Mrs. Holmquist recently vacated their camper trailer from a seasonal campsite at Nason’s Beach. However, they were unable to remove it from the location until after the April 1st tax cutoff date and therefore received a 2017 property tax bill even though it was removed from the site in May 2017. Mrs. Holmquist is asking for a refund of the November 7, 2017 payment which has been paid and to have the May 1, 2018 payment waived. Maureen stated that the town’s Assessors informed her that if excise tax was paid by the Holmquists when they moved it from the location that this would eliminate the requirement of paying the personal property tax bill. Maureen
confirmed that this vehicle was moved by a moving company and therefore was not registered as a motor vehicle, which would have required excise tax being paid. Maureen also stated that there are several other personal property tax payments for Nason’s Beach that are virtually unobtainable due to the fact that the tax payers have moved their property from this location and no further contact information is available. These are not high dollar amounts and the court process for collecting these funds is quite different than the real estate lien process, therefore she will compose a list of these outstanding accounts and asked the Board to consider writing them off at the next meeting in order to clean up the books on this matter.
This item will be added to the agenda for January.
Maureen Scanlon distributed a breakdown of the candidates that have taken out nomination papers for all three of the Sebago School Board positions.
Phil Lowe stated that he finds the Town Manager’s report very helpful.
Edie Harnden had nothing to report.
Ann Farley stated that the Town Manager’s evaluation will be on the agenda next month as an Executive Session.
This committee no longer exists.
- Ordinance Review Committee
Edie Harnden made a motion to adjourn at 7:12 pm. It was seconded by Phil Lowe. Motion carried with all in favor.
Maureen F. Scanlon