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Budget Committee Minutes 01/28/2008
BUDGET COMMITTEE MEETING MINUTES

MONDAY, JANUARY 28, 2008 - 6:00 P.M.


PRESIDING: Greg Smith

RECORDING SECRETARY: Maureen F. Scanlon

MEMBERS PRESENT: Maureen Harriman, Joe McMahon, Don Olden Sr., John  
    Puopolo, Greg Smith, Robert Nicholson (Town Manager), Maureen Scanlon  
    (Recording Secretary)

SELECTMEN PRESENT: Ann Farley, Jeff Harriman, Maureen Harriman, Abe Parker

GUESTS PRESENT: Dan Nowell, Public Works Director

MEMBERS ABSENT: None

SELECTMEN ABSENT: Allen Crabtree
   

NEW BUSINESS:

Robert Nicholson mentioned that there is going to be an article in the “Maine Townsman” regarding the great work that the Town of Sebago’s Budget Committee is doing.  He commended the committee on the recognition of their efforts.

Greg Smith suggested that a Chairman be selected if the Board of Selectmen members would like to vote on the line items this evening.  Maureen Harriman made a motion to elect Jeff Harriman as Chairman for the Board of Selectmen.  It was seconded by Abe Parker.  Motion carried with all in favor.  

The Budget Committee and the Board of Selectmen proceeded to review the proposed Budget Line Items.  Robert Nicholson reviewed several line items in each department category that warranted discussion or explanations before the review of each department as needed.  Dan Nowell also answered questions, as requested, regarding the Public Works budget line items.  The following changes were made to the proposed budget.

The following departments were reviewed and voted on as a group.  

VETERAN’S MEMORIAL PARK (#30-26)
Town Manager recommends a proposed total for Department #30-26 (Veteran’s Memorial Park) of $2,900.00.


SEBAGO CEMETERY (#30-28)
Town Manager recommends a proposed total for Department #30-28 (Sebago Cemetery) of $1,425.00.

ASSOC. CEMETERIES (#30-30)
Town Manager recommends a proposed total for Department #30-30 (Assoc. Cemeteries) of $600.00.

SMALL CEMETERIES (#30-32)
Town Manager recommends a proposed total for Department #30-32 (Small Cemeteries)
of $275.00.

Some discussion ensued regarding wages in three of these departments being discontinued since this work will now be contracted out.  (NOTE: There is no Wages line item in Assoc. Cemeteries.)

Budget Committee – Greg Smith made a motion to change and approve the #01-07 (Wages) line items to zero ($0.00) funding for Departments #30-26 (Veteran’s Memorial Park), #30-28 (Sebago Cemetery), and #30-32 (Small Cemeteries).  It was seconded by Don Olden Sr.   Motion carried with all in favor.

Budget Committee – Don Olden Sr. made a motion to approve all line items for Departments #30-26 (Veteran’s Memorial Park), #30-28 (Sebago Cemetery), #30-30 (Assoc. Cemeteries), and #30-32 (Small Cemeteries) with the exception of line items #01-07 (Wages) which were previously voted on.  It was seconded by John Puopolo.   Motion carried with all in favor.

Board of Selectmen – Ann Farley made a motion to change and approve the #01-07 (Wages) line items to zero ($0.00) funding for Departments #30-26 (Veteran’s Memorial Park), #30-28 (Sebago Cemetery), and #30-32 (Small Cemeteries), and approve all line items for Departments #30-26 (Veteran’s Memorial Park), #30-28 (Sebago Cemetery), #30-30 (Assoc. Cemeteries), and #30-32 (Small Cemeteries) as recommended by the Budget Committee.  It was seconded by Abe Parker.  Motion carried with all in favor.
   
BUDGET COMMITTEE APPROVED DEPARTMENT #30-26 (VETERAN’S MEMORIAL PARK) TOTAL = $2,100.00

BOARD OF SELECTMEN APPROVED DEPARTMENT #30-26 (VETERAN’S MEMORIAL PARK) TOTAL = $2,100.00

BUDGET COMMITTEE APPROVED DEPARTMENT #30-28 (SEBAGO CEMETERY) TOTAL = $1,025.00

BOARD OF SELECTMEN APPROVED DEPARTMENT #30-28 (SEBAGO CEMETERY) TOTAL = $1,025.00
BUDGET COMMITTEE APPROVED DEPARTMENT #30-30 (ASSOC. CEMETERIES) TOTAL = $600.00

BOARD OF SELECTMEN APPROVED DEPARTMENT #30-30 (ASSOC. CEMETERIES) TOTAL = $600.00

BUDGET COMMITTEE APPROVED DEPARTMENT #30-32 (SMALL CEMETERIES) TOTAL = $75.00

BOARD OF SELECTMEN APPROVED DEPARTMENT #30-32 (SMALL CEMETERIES) TOTAL = $75.00


The following departments were reviewed and voted on as a group.  

TOWN HALL (#30-14)
Town Manager recommends a proposed total for Department #30-14 (Town Hall) of $20,495.06.

TOWN OFFICE (#30-16)
Town Manager recommends a proposed total for Department #30-16 (Town Office) of $15,195.06.

TOWN GARAGE (#30-22)
Town Manager recommends a proposed total for Department #30-22 (Town Garage) of $13,360.10.

Discussion ensued regarding the Town Manager’s request (at this meeting) to increase Department #30-22 (Town Garage) line item #05-03 (Electricity) to $3,550.00 from $2,450.00 which includes the additional expense of $1,100.00 for electricity at the Sand/Salt Shed.

Discussion also ensued regarding increasing the funding for Department #30-22 (Town Garage) line item #09-37 (Tools) for the purchase of a welder/generator.   

Budget Committee – Don Olden Sr. made a motion to change and approve the #09-37 (Tools) line item to $7,500.00 for Department #30-22 (Town Garage) as discussed.  It was seconded by John Puopolo.   Motion carried with all in favor.

Budget Committee – Don Olden Sr. made a motion to approve all line items for Departments #30-14 (Town Hall), #30-16 (Town Office),  and #30-22 (Town Garage), with the exception of line item #09-37 (Tools) which was previously voted on.  It was seconded by Greg Smith.   John Puopolo made a motion to amend this motion to include and approve the increase in line item #05-03 (Electricity) to $3,550.00 for Department #30-22 (Town Garage) as discussed.  It was seconded by Don Olden Sr.  Motion carried with all in favor.
Board of Selectmen – Maureen Harriman made a motion to change and approve the
#09-37 (Tools) line item to $7,500.00 and #05-03 (Electricity) to $3,550.00 for Department #30-22 (Town Garage) as discussed, and approve all other line items for Department #30-14 (Town Hall), #30-16 (Town Office), and #30-22 (Town Garage) as recommended by the Budget Committee.  It was seconded by Ann Farley.   Motion carried with all in favor.

BUDGET COMMITTEE APPROVED DEPARTMENT #30-14 (TOWN HALL) TOTAL = $20,495.06

BOARD OF SELECTMEN APPROVED DEPARTMENT #30-14 (TOWN HALL) TOTAL = $20,495.06

BUDGET COMMITTEE APPROVED DEPARTMENT #30-16 (TOWN OFFICE) TOTAL = $15,195.06

BOARD OF SELECTMEN APPROVED DEPARTMENT #30-16 (TOWN OFFICE) TOTAL = $15,195.06

BUDGET COMMITTEE APPROVED DEPARTMENT #30-22 (TOWN GARAGE) TOTAL = $18,460.10

BOARD OF SELECTMEN APPROVED DEPARTMENT #30-22 (TOWN GARAGE) TOTAL = $18,460.10


STREET LIGHTS (#30-12)
Town Manager recommends a proposed total for Department #30-12 (Street Lights) of $13,500.00.

Budget Committee – Greg Smith made a motion to approve as presented.  It was seconded by Don Olden Sr.  Motion carried with all in favor.

Board of Selectmen – Ann Farley made a motion to approve as recommended by the Budget Committee.  It was seconded by Maureen Harriman.  Motion carried with all in favor.  

BUDGET COMMITTEE APPROVED DEPARTMENT TOTAL = $13,500.00

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $13,500.00


HAZARDOUS WASTE (#30-08)
Town Manager recommends a proposed total for Department #30-08 (Hazardous Waste) of $12,000.00.
There was quite a bit of discussion on the subject of discontinuing the “Hazardous Waste Day” since the items collected that day are accepted at the Transfer Station on a regular daily basis for a minimal fee.  It is quite costly to the town as a whole to set up this service for collecting the items (free to the residents) for this one day.  This issue will be brought before the Selectmen for review.
  
Budget Committee – Don Olden Sr. made a motion to approve as presented.  It was seconded by Greg Smith.  Motion carried with all in favor.

Board of Selectmen – Jeff Harriman made a motion to approve as recommended by the Budget Committee.  It was seconded by Ann Farley.  Motion carried with all in favor.  

BUDGET COMMITTEE APPROVED DEPARTMENT TOTAL = $12,000.00

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $12,000.00


SNOW REMOVAL (#30-04)
Town Manager recommends a proposed total for Department #30-04 (Snow Removal) of $200,231.20.

Budget Committee – Greg Smith made a motion to approve as presented.  It was seconded by Don Olden Sr.  Some discussion ensued on this subject.  Motion carried with all in favor.

Board of Selectmen – Ann Farley made a motion to approve as recommended by the Budget Committee.  It was seconded by Abe Parker.  Motion carried with all in favor.  

BUDGET COMMITTEE APPROVED DEPARTMENT TOTAL = $200,231.30

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $200,231.30


ROADS (#30-02)
Town Manager recommends a proposed total for Department #30-02 (Roads) of $300,075.52.

Some discussion ensued on several line items for this department.  It was noted that line items #15-03 (Equipment) and #27-03 (Equipment) seem to duplicate one another.  Robert Nicholson stated that he has looked into the descriptions for each and can not see any difference between the two.  He suggested combining them as one line item.  

Budget Committee – Don Olden Sr. made a motion to eliminate line item #15-03 (Equipment), move the funding of $2,600.00 from this line item to line item #27-03 (Equipment) for a total funding amount of $7,600.00 for this line item, and approve all other line items for Department #30-02 (Roads) as presented.  It was seconded by Maureen Harriman.  Motion carried with all in favor.

Board of Selectmen – Maureen Harriman made a motion to eliminate line item #15-03 (Equipment), move the funding of $2,600.00 from this line item to line item #27-03 (Equipment) for a total funding amount of $7,600.00 for this line item, and approve all other line items for Department #30-02 (Roads) as recommended by the Budget Committee.  It was seconded by Ann Farley.  Motion carried with all in favor.

BUDGET COMMITTEE APPROVED DEPARTMENT TOTAL = $300,075.52

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $300,075.52


Don Olden Sr. made a motion to adjourn.  It was seconded by Greg Smith.  Motion carried with all in favor.  

ADJOURNMENT: 8:00 pm.

NEXT MEETING: Monday, February 11, 2008 @ 6:00 pm. (See Note below)

(NOTE: The meeting originally scheduled for Monday, February 4th has been cancelled  
              since the Public Works section of the budget was completed this evening.)

Respectfully Submitted,



Maureen F. Scanlon
Recording Secretary