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Budget Committee Minutes 02/11/2008
BUDGET COMMITTEE MEETING MINUTES

MONDAY, FEBRUARY 11, 2008 - 6:00 P.M.


PRESIDING: Greg Smith

RECORDING SECRETARY: Maureen F. Scanlon

MEMBERS PRESENT: Maureen Harriman, Joe McMahon, Don Olden Sr., John  
    Puopolo, Greg Smith, Robert Nicholson (Town Manager), Maureen Scanlon  
    (Recording Secretary)

SELECTMEN PRESENT: Allen Crabtree, Ann Farley, Jeff Harriman, Maureen
    Harriman

GUESTS PRESENT: Corrine Davis, Recreation Department Director

MEMBERS ABSENT: None

SELECTMEN ABSENT: Abe Parker
   

NEW BUSINESS:

Robert Nicholson mentioned that there are two items that need to be revisited for approval.  

The first is line item #10-02-13-03 (Administration/Auditing).  The Auditors have informed Mr. Nicholson that an increase of $1,000.00 is needed for this line item to cover the expense of Comptroller training for Town Clerk, Michele Bukoveckas.  The Town will save a substantial amount of money by having Michele perform these duties instead of hiring an outside organization to complete the required tasks.  Therefore he recommends the funding level for this line item to be set at $6,800.00.

The second is line item #20-12-05-13 (Fire/Telephone).  After researching the yearly cost for the additional telephone line for Fire Station #3, Mr. Nicholson has found out that an additional $200.00 is needed on top of the additional $430.00 that was previously approved in order to install and maintain a phone line at this location.  Therefore he recommends the funding level for this line item to be set at $2,230.00.  

The Budget Committee and the Board of Selectmen proceeded to review the proposed Budget Line Items.  Once again, Robert Nicholson reviewed the line items in each department category before the review of each department as needed.  The following changes were made to the proposed budget.

ADMINISTRATION/AUDITING (#10-02-13-03)

Budget Committee – Don Olden Sr. made a motion to approve the $1,000.00 increase for a total of $6,800.00 for line item #10-02-13-03 (Administration/Auditing) as requested by the Town Manager.  It was seconded by John Puopolo.  Motion carried with all in favor.  

REVISED BUDGET COMMITTEE APPROVED DEPARTMENT TOTAL = $268,773.16


FIRE/TELEPHONE (#20-12-05-13)

Budget Committee – Don Olden Sr. made a motion to approve the $200.00 increase for a total of $2,230.00 for line item #20-12-05-13 (Fire/Telephone) as requested by the Town Manager.  It was seconded by Greg Smith.  Motion carried with all in favor.

Board of Selectmen – Maureen Harriman made a motion to approve the $200.00 increase for a total of $2,230.00 for line item #20-12-05-13 (Fire/Telephone) as recommended by the Budget Committee.  It was seconded by Ann Farley.  Motion carried with all in favor.

REVISED BUDGET COMMITTEE APPROVED DEPARTMENT TOTAL = $80,680.00

REVISED BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL =
$74,680.00


DISCUSSION ON ROADS #30-02 (EQUIPMENT) LINE ITEMS
Discussion ensued regarding line items #30-02-15-03 (Equipment) and #30-02-27-03 (Equipment) that was previously discussed at the January 28th meeting.  Allen Crabtree stated that he thought the #15-03 and the #27-03 series were designated for two completely different things, one was for purchase of equipment and the other was for maintenance of equipment.  Robert Nicholson stated that when reviewing the line item descriptions, he could not see any difference between the two.  Again, he suggested combining the two into one line item.  Allen mentioned that the problem with this idea is that this situation exists in several other departments and if we change this into one line item, then we should do the same for the other departments.  This situation will be researched further.      


SEBAGO DAYS (#40-02)
Town Manager recommends a proposed total for Department #40-02 (Sebago Days) of $5,000.00.  (This is for the cost of the fireworks.)  

Some discussion ensued in regards to the Sebago Days Committee having approached the Town Manager to see if the town would be interested in taking over the Sebago Days event.  He explained the reasoning for their request and how it would affect the Public Works and Recreation Departments if this were done.  He does not see the feasibility of this idea at this time, but brought the subject up for discussion solely for informational purposes.  It was noted that this item may need to be revisited regarding insurance cost increases for the Sebago Days Committee when more information is received on this matter.     

Budget Committee – Don Olden Sr. made a motion to raise and appropriate $5,000.00 for #40-02-23-17 (Sebago Days/Town Appropriation/Fireworks) as recommended by the Town Manager.  It was seconded by Greg Smith.   Motion carried with all in favor.

Board of Selectmen – Ann Farley made a motion to raise and appropriate $5,000.00 for #40-02-23-17 (Sebago Days/Town Appropriation/Fireworks) as recommended by the Budget Committee.  It was seconded by Jeff Harriman.  Motion carried with all in favor.

BUDGET COMMITTEE APPROVED DEPARTMENT TOTAL = $5,000.00

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $5,000.00


MEMORIAL DAY (#40-04)
Town Manager recommends a proposed total for Department #40-04 (Memorial Day) of $500.00.

Budget Committee – John Puopolo made a motion to raise and appropriate $500.00 for #40-04-23-17 (Memorial Day/Town Appropriation) as recommended by the Town Manager.  It was seconded by Don Olden Sr.   Motion carried with all in favor.

Board of Selectmen – Maureen Harriman made a motion to raise and appropriate $500.00 for #40-04-23-17 (Memorial Day/Town Appropriation) as recommended by the Budget Committee.  It was seconded by Jeff Harriman.  Motion carried with all in favor.

BUDGET COMMITTEE APPROVED DEPARTMENT TOTAL = $500.00

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $500.00


DEBT SERVICE (#92-02)
Town Manager recommends a proposed total for Department #92-02 (Debt Service) of $3,800.00.

Budget Committee – Don Olden Sr. made a motion to approve $3,800.00 for #92-02-37-01 (Debt Service/Regional Waste Systems) as recommended by the Town Manager.  It was seconded by Greg Smith.  Motion carried with all in favor.
Board of Selectmen – Allen Crabtree made a motion to approve $3,800.00 for #90-02-37-01 (Debt Service/Regional Waste Systems) as recommended by the Budget Committee.  It was seconded by Ann Farley.  Motion carried with all in favor.

BUDGET COMMITTEE APPROVED DEPARTMENT TOTAL = $3,800.00

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $3,800.00


RECREATION DEPARTMENT (#50-02)
Town Manager recommends a proposed total for Department #50-02 (Recreation Department) of $22,810.00.

Some discussion ensued on some of the future programs and ideas for this department with input from Corinne Davis, Recreation Director, as requested.  Further discussion ensued on the funding level requested for line item #23-15 (Programs).  It was suggested to fund this line item $1,000.00 less than what is recommended by the Town Manager, until a better understanding of the program goals are for this department.  

Budget Committee – Don Olden Sr. made a motion to approve $6,500.00 for line item #23-15 (Programs) and approve all other line items as recommended by the Town Manager, for a department total of $21,810.00.  It was seconded by Greg Smith.  Motion carried with all in favor.

Board of Selectmen – Maureen Harriman made a motion to approve $6,500.00 for line item #23-15 (Programs) and approve all other line items as recommended by the Budget Committee, for a department total of $21,810.00.  It was seconded by Ann Farley.  Motion carried with all in favor.
BUDGET COMMITTEE APPROVED DEPARTMENT TOTAL = $21,810.00

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $21,810.00


DOUGLAS MOUNTAIN (#50-24)
Town Manager recommends a proposed total for Department #50-24 (Douglas Mountain) of $3,800.00.

Discussion ensued on some of the ideas that the Town Manager has for performing the spring clean up and maintenance of this area throughout the season.  This included the idea of a having a “Douglas Mountain Day” which would essentially be a public “clean up” day.  Robert Nicholson is also looking into the possibility of utilizing some of the senior citizens from the federal “Able Program” to help with manning the parking lots, etc.  Discussion also ensued regarding the lower dollar amounts recommended by the Town Manager for several of the line items.  It was suggested that the budget amounts be kept at the same funding levels as the 2008 Budget.   
Budget Committee – Don Olden Sr. made a motion to approve all line items for Department #50-24 (Douglas Mountain) based on the 2008 Budget funding levels for a department total of $4,150.00.  It was seconded by Greg Smith.  Motion carried with all in favor.

Board of Selectmen – Anne Farley made a motion to approve all line items for Department #50-24 (Douglas Mountain) based on the 2008 Budget funding levels, as recommended by the Budget Committee, for a department total of $4,150.00.  It was seconded by Maureen Harriman.  Motion carried with all in favor.

BUDGET COMMITTEE APPROVED DEPARTMENT TOTAL = $4,150.00

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $4,150.00


TOWN BEACH (#50-26)
Town Manager recommends a proposed total for Department #50-26 (Town Beach) of $8,950.00.

Discussion ensued on the Town Manager’s request for funding $5,000.00 for line item #27-03 (Equipment Dock Maintenance).  He explained that the existing dock needs repairs and the amount of his request would be to completely replace the existing dock with a new one.  Further discussion ensued on getting a few volunteers together to perform the necessary repairs to the existing dock which would save a lot of money.  It was suggested that a funding level of $1,000.00 would be sufficient to provide $500.00 for the dock repairs and $500.00 for normal maintenance as per the 2008 Budget funding level for this line item.  
     
Budget Committee – Greg Smith made a motion to approve all line items for Department #50-26 (Town Beach) as recommended by the Town Manager, with the exception of line item #27-03 (Equipment Dock Maintenance) which will be changed to $1,000.00 as discussed, for a department total of $4,950.00.  It was seconded by Don Olden Sr.  Motion carried with all in favor.

Board of Selectmen – Jeff Harriman made a motion to approve all line items for Department #50-26 (Town Beach) with the exception of line item #27-03 (Equipment Dock Maintenance) which will be changed to $1,000.00, as recommended by the Budget Committee, for a department total of $4,950.00.  It was seconded by Maureen Harriman.  Motion carried with all in favor.

BUDGET COMMITTEE APPROVED DEPARTMENT TOTAL = $4,950.00

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $4,950.00



BRANCH DUCKERS (#50-30)
Town Manager recommends a proposed total for Department #50-30 (Branch Duckers) of $0.00 (Zero) funding since this is basically a revenue “in” and revenue “out” line item by passing on the town fees collected for snowmobile registrations to this organization.  This will be an article on the warrant for approval at the annual Town Meeting.  

Budget Committee – Greg Smith made a motion to approve $0.00 (Zero) funding for #50-30-23-17 (Branch Duckers/Town Appropriation) as recommended by the Town Manager.  It was seconded by Don Olden Sr.  Motion carried with all in favor.

Board of Selectmen – Ann Farley made a motion to approve $0.00 (Zero) funding for #50-30-23-17 (Branch Duckers/Town Appropriation) as recommended by the Budget Committee.  It was seconded by Jeff Harriman.  Motion carried with all in favor.

BUDGET COMMITTEE APPROVED DEPARTMENT TOTAL = $0.00 (ZERO)

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $0.00 (ZERO)


SYAA BASEBALL (#50-32)
Town Manager recommends a proposed total for Department #50-32 (SYAA Baseball) of $5,000.00.

Discussion ensued regarding the improvements made to the snack shack.  A report is apparently going to be submitted detailing the expenses paid by SYAA.  

Budget Committee – Greg Smith made a motion to raise and appropriate $5,000.00 for #50-32-23-17 (SYAA Baseball/Town Appropriation) as recommended by the Town Manager.  It was seconded by Don Olden Sr.  Motion carried with three members in favor.   John Puopolo and Maureen Harriman abstained from the vote.

Board of Selectmen – Ann Farley made a motion to raise and appropriate $5,000.00 for #50-32-23-17 (SYAA Baseball/Town Appropriation) as recommended by the Budget Committee.  It was seconded by Jeff Harriman.  Motion carried with three members in favor.  Maureen Harriman abstained from the vote.

BUDGET COMMITTEE APPROVED DEPARTMENT TOTAL = $5,000.00

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $5,000.00


LAKE REGION YOUTH SOCCER (#50-36)
Town Manager recommends a proposed total for Department #50-36 (Lake Region Youth Soccer) of $500.00.

Budget Committee – Don Olden Sr. made a motion to raise and appropriate $500.00 for #50-36-23-17 (Lake Region Youth Soccer/Town Appropriation) as recommended by the Town Manager.  It was seconded by Greg Smith.  Motion carried with all in favor.  

Board of Selectmen – Ann Farley made a motion to raise and appropriate $500.00 for #50-36-23-17 (Lake Region Youth Soccer/Town Appropriation) as recommended by the Budget Committee.  It was seconded by Jeff Harriman.  Motion carried with all in favor.

BUDGET COMMITTEE APPROVED DEPARTMENT TOTAL = $500.00

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $500.00


FOOTBALL PROGRAM (#50-38)
Town Manager recommends a proposed total for Department #50-38 (Football Program) of $500.00.

Budget Committee – Don Olden Sr. made a motion to raise and appropriate $500.00 for #50-38-23-17 (Football Program/Town Appropriation) as recommended by the Town Manager, with the understanding that this item may be revisited if additional funding is requested due to an increased number of Sebago participants in this program.  It was seconded by Greg Smith.  Motion carried with four members in favor.  John Puopolo abstained from the vote.  

Board of Selectmen – Jeff Harriman made a motion to raise and appropriate $500.00 for #50-38-23-17 (Football Program/Town Appropriation) as recommended by the Budget Committee, with the understanding that this item may be revisited if additional funding is requested due to an increased number of Sebago participants in this program.  It was seconded by Ann Farley.  Motion carried with all in favor.

BUDGET COMMITTEE APPROVED DEPARTMENT TOTAL = $500.00

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $500.00


BASKETBALL PROGRAM (#50-40)
Town Manager recommends a proposed total for Department #50-40 (Basketball Program) of $1,500.00.

Budget Committee – Greg Smith made a motion to approve $1,500.00 for #50-40-23-15 (Basketball Program/Instructor) as recommended by the Town Manager.  It was seconded by Don Olden Sr.  Motion carried with four members in favor.  John Puopolo abstained from the vote.  

Board of Selectmen – Jeff Harriman made a motion to approve $1,500.00 for #50-40-23-15 (Basketball Program/Instructor) as recommended by the Budget Committee.  It was seconded by Ann Farley.  Motion carried with all in favor.


BUDGET COMMITTEE APPROVED DEPARTMENT TOTAL = $1,500.00

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $1,500.00


ADMINISTRATION/AUDITING (#10-02-13-03)

Board of Selectmen – Jeff Harriman made a motion to approve the $1,000.00 increase for a total of $6,800.00 for line item #10-02-13-03 (Administration/Auditing) as requested by the Town Manager, and recommended by the Budget Committee.  It was seconded by Ann Farley.  Motion carried with all in favor.

REVISED BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $268,773.16


BUDGET COMMITTEE ADJOURNMENT: 7:55 pm.
Greg Smith made a motion for the Budget Committee to adjourn.  It was seconded by Don Olden Sr.  Motion carried with all in favor.


BOARD OF SELECTMEN (#10-04)
The Budget Committee recommends a proposed total for Department #10-04 (Board of Selectmen) of $15,300.00.

Board of Selectmen – Ann Farley made a motion to approve all line items for Department #10-04 (Board of Selectmen) as recommended by the Budget Committee, for a department total of $15,300.00.  It was seconded by Maureen Harriman.  Motion carried with all in favor.

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $15,300.00


TOWN MANAGER (#10-06)
The Budget Committee recommends a proposed total for Department #10-06 (Town Manager) of $54,400.00.

Board of Selectmen – Ann Farley made a motion to approve all line items for Department #10-06 (Town Manager) as recommended by the Budget Committee, for a department total of $54,400.00.  It was seconded by Jeff Harriman.  Motion carried with all in favor.
BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $54,400.00


CLERK/TREASURER/TAX COLLECTOR (#10-08)
The Budget Committee recommends a proposed total for Department #10-08 (Clerk/Treasurer/Tax Collector) of $77,059.50.

Board of Selectmen – Ann Farley made a motion to approve all line items for Department #10-08 (Clerk/Treasurer/Tax Collector) as recommended by the Budget Committee, for a department total of $77,059.50.  It was seconded by Maureen Harriman.  Motion carried with all in favor.

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $77,059.50


CODE ENFORCEMENT (#10-12)
The Budget Committee recommends a proposed total for Department #10-12 (Code Enforcement) of $52,868.00.

Board of Selectmen – Ann Farley made a motion to approve all line items for Department #10-12 (Code Enforcement) as recommended by the Budget Committee, for a department total of $52,868.00.  It was seconded by Jeff Harriman.  Motion carried with all in favor.

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $52,868.00


HEALTH OFFICER (#10-14)
The Budget Committee recommends a proposed total for Department #10-14 (Health Officer) of $985.00.

Board of Selectmen – Ann Farley made a motion to approve all line items for Department #10-14 (Health Officer) as recommended by the Budget Committee, for a department total of $985.00.  It was seconded by Jeff Harriman.  Motion carried with all in favor.

NOTE: This line item may need to be revisited in March if it is deemed that additional  
              medical supplies such as gloves and masks need to be purchased for the
              possibility of dealing with the pandemic flu.  

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $985.00


GENERAL ASSISTANCE (#10-16)
The Budget Committee recommends a proposed total for Department #10-16 (General Assistance) of $21,235.00.

Board of Selectmen – Ann Farley made a motion to approve all line items for Department #10-16 (General Assistance) as recommended by the Budget Committee, for a department total of $21,235.00.  It was seconded by Jeff Harriman.  Motion carried with all in favor.

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $21,235.00


ELECTIONS (#10-18)
The Budget Committee recommends a proposed total for Department #10-18 (Elections) of $1,785.00.

Board of Selectmen – Jeff Harriman made a motion to approve #10-18-01-07 (Elections/Wages) as recommended by the Budget Committee, for a department total of $1,785.00.  It was seconded by Ann Farley.  Motion carried with all in favor.

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $1,785.00


APPEALS BOARD (#10-22)
The Budget Committee recommends a proposed total for Department #10-22 (Appeals Board) of $1,048.00.

Board of Selectmen – Ann Farley made a motion to approve all line items for Department #10-22 (Appeals Board) as recommended by the Budget Committee, for a department total of $1,048.00.  It was seconded by Jeff Harriman.  Motion carried with all in favor.

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $1,048.00


PLANNING BOARD (#10-26)
The Budget Committee recommends a proposed total for Department #10-26 (Planning Board) of $5,036.00.

Board of Selectmen – Ann Farley made a motion to approve all line items for Department #10-26 (Planning Board) as recommended by the Budget Committee, for a department total of $5,036.00.  It was seconded by Jeff Harriman.  Motion carried with all in favor.

BOARD OF SELECTMEN APPROVED DEPARTMENT TOTAL = $5,036.00




MISCELLANEOUS DISCUSSION

Some discussion ensued regarding the Planning Board and Appeals Board and the possibility of giving stipends to the members.  These boards perform very important tasks for the town and it is felt that their efforts should be recognized.  This may also be an incentive for filling vacant positions.  Some research on what other towns do for their boards will be done and this information will be brought before the Budget Committee and Board of Selectmen for review.     


BOARD OF SELECTMEN ADJOURNMENT: 8:25 pm.
Jeff Harriman made a motion for the Board of Selectmen to adjourn.  It was seconded by Maureen Harriman.  Motion carried with all in favor.  


NEXT MEETING: Monday, February 18, 2008 @ 6:00 pm.


Respectfully Submitted,



Maureen F. Scanlon
Recording Secretary