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Budget Committee Minutes 03/31/2008
BUDGET COMMITTEE MEETING MINUTES

MONDAY, MARCH 31, 2008 - 6:00 P.M.

PRESIDING: Greg Smith

RECORDING SECRETARY: Maureen F. Scanlon

MEMBERS PRESENT: Maureen Harriman, Joe McMahon, Greg Smith,
    Don Olden Sr., Robert Nicholson (Town Manager), Maureen Scanlon (Recording
    Secretary)

SELECTMEN PRESENT: Ann Farley, Abe Parker, Maureen Harriman

MEMBERS ABSENT: John Puopolo

SELECTMEN ABSENT: Allen Crabtree, Jeff Harriman
  
GUESTS PRESENT: Eileen Russo

NEW BUSINESS:

Robert Nicholson reviewed the status of the proposed budget and how it affects the tax mil rate.  He mentioned that the work the Budget Committee and Board of Selectmen has done in keeping the tax rate down is extraordinary considering the increases seen from the school system.

Mr. Nicholson also stated that the CIP escalators that have been built into the budget this year has an impact on the overall budget since increases in replacement costs have not been built into past budgets.  He suggested that half the cost of the escalators be built into this year’s budget instead of impacting the budget with the whole amount at this time.    

Mr. Nicholson presented a “Proposed Tweaks Fiscal Year Budget 2008-2009” document which he reviewed in detail.  He developed this document with the intention of trimming the cost from several line items in the proposed budget, in order to bring down the total overall cost.   

After quite a bit of discussion on each of the proposed budget “tweaked” items, the following motions were made.

Budget Committee – Maureen Harriman made a motion to change the CIP’s Public Safety Building funding level to zero ($0.00) funding for this year from the originally approved amount of $10,000.00, and to change the CIP’s Route 114 Drainage Project funding level to $5,000.00 from the originally approved amount of $10,000.00 as discussed.  It was seconded by Don Olden Sr.  Motion carried with all in favor.  

Board of Selectmen – Ann Farley made a motion to change the CIP’s Public Safety Building funding level to zero ($0.00) funding for this year from the originally approved amount of $10,000.00, and to change the CIP’s Route 114 Drainage Project funding level to $5,000.00 from the originally approved amount of $10,000.00 as recommended by the Budget Committee.  It was seconded by Abe Parker.  Motion carried with all in favor.  

Budget Committee – Greg Smith made a motion to approve the “tweaks” to the 2008-2009 Budget as follows;     

ADMINISTRATION (#10-02)
#07-11 (Advertising) from $5,000.00 to $4,500.00
#13-11 (Legal) from $15,000.00 to $12,000.00
#31-05 (Hardware) from $2,100.00 to $2,000.00
#31-07 (Software) from $5,000.00 to $4,700.00

NON-GOVERNMENTAL SERVICE PROVIDERS (10-02)
#35-05 (Family Crisis) from $1,275.00 to $1,000.00
#35-07 (PROP) from $5,500.00 to $5,000.00
#35-09 (Regional Transportation) from $1,300.00 to $1,000.00
#35-11 (Sexual Assault) from $500.00 to $250.00
#35-13 (SMAAA) from $3,000.00 to $2,500.00
#35-15 (Tri County Mental Health) from $1,500.00 to $1,000.00
#35-27 (LRTV) from $1,200.00 to $1,000.00
#35-31 (Home Health Visiting Nurses) from $700.00 to $500.00
#35-39 (Life Flight) from $750.00 to $500.00

FIRE DEPARTMENT (#20-12)
#01-07 (Wages) from $18,000.00 to $15,000.00
#27-05 (Major Equipment) from $5,000.00 to $3,500.00

ROADS (#30-02)
#11-03 (Equipment Rental) from $8,000.00 to $7,000.00
#13-33 (Grading/Services) from $20,000.00 to $19,000.00
#13-55 (Road Maintenance) from $100,000.00 to $82,000.00
#25-11 (Sand/Gravel) from $12,500.00 to $10,000.00

WASTE (#30-08)
#11-13 (Hazardous Waste Collection) from $9,000.00 to $8,000.00

STREET LIGHTS (#30-12)
#05-03 (Street Lights) from $13,500.00 to $10,000.00

RECREATION (#50-02)
#23-15 (Programs) from $6,500.00 to $6,000.00

DOUGLAS MOUNTAIN (#50-24)
#01-07 (Wages) from $2,500.00 to $2,000.00

SYAA (#50-32)
#27-12 (SYAA) from $5,000.00 to $4,500.00


LIBRARY (#60-02)
#23-17 (Library) from $21,000.00 to $20,000.00

CIP (#10-28)
Fitch Road Bridge from $5,000.00 to $0.00 (zero) and will be deferred.
Radio Repeater from $$1,621.00 to $0.00 (zero) and will be deferred.
Town Office Server from $3,251.00 to $0.00 (zero) and will be deferred.
Public Safety Building from $10,000.00 to $0.00 (zero) and will be deferred.
Public Works Garage from $2,479.00 to $0.00 (zero) and will be deferred.
Route 114 Drainage Project from $10,000.00 to $5,000.00

Full funding for the CIP Price Escalators is to be split over a two year period.  

The motion was seconded by Joe McMahon.  Motion carried with all in favor.

Board of Selectmen – Ann Farley made a motion to approve the “tweaks” to the 2008-2009 Budget as stated above and recommended by the Budget Committee.  It was seconded by Maureen Harriman.  Motion carried with all in favor.


MISCELLANEOUS DISCUSSIONS

After some research on the matter, it has been found that the members of the Planning Board and the Board of Appeals do not wish to receive a stipend for attending meetings; therefore these line items will not be added to the budget this year.  

In order to fill the recently vacated position on the Budget Committee, a formal resignation will be requested from John Puopolo who has moved out of the State of Maine.  
 
No further issues were brought up for discussion.

Greg Smith made a motion to adjourn.  It was seconded by Don Olden Sr.  Motion carried with all in favor.


ADJOURNMENT: 7:20 pm.

Respectfully Submitted,



Maureen F. Scanlon
Recording Secretary