CAPITAL INVESTMENT PROGRAM COMMITTEE
MEETING MINUTES
WEDNESDAY, JANUARY 2, 2008 – 6:00 P.M.
PRESIDING: Don Olden Sr., Chair
RECORDING SECRETARY: Maureen F. Scanlon
PRESENT: Allen Crabtree, David Hague, Richard Merritt, Robert Nicholson,
Don Olden Sr., Greg Smith, Paul White, Maureen Scanlon (Recording
Secretary)
GUESTS PRESENT: Ann Farley
ABSENT: None
CALL TO ORDER: 6:17 p.m.
BUSINESS:
Robert Nicholson reviewed, in detail, the changes that he and Allen Crabtree made on the CIP spreadsheet as requested by the committee members at the last meeting.
Robert Nicholson discussed the proposed funding for the New Public Safety Building project. He recommended that this committee recommend to the Board of Selectmen that the project for $125,000.00 for the purchase of land for the new building not be put on the CIP, but actually be a warrant article by itself. He explained that this will allow the people of Sebago to make the decision on the actual purchase as opposed to just setting up the funding in CIP to do so. This means that the CIP Project #P09 (New Public Safety Building) that was funded last year for $40,000.00 (for the building design work) and has been increased this year by an additional $10,000.00 (for the necessary permitting) is not for the land acquisition.
After some discussion on this matter, Allen Crabtree stated that since he was the one to originally submit the Capital Request for Funding of the $125,000.00 he is willing to rescind the submission, with the committee’s approval, in order to have it as a warrant article for the people of Sebago to vote upon.
NOTE: An approval vote is needed by the Board of Selectmen on this matter therefore it will be added to the agenda for their next meeting.
Discussion ensued on the “replacement funding” cost that was researched by Don Olden Sr. for a one ton, four wheel drive, automatic transmission, diesel engine, work truck with a plow setup attached. Both vendors that he visited quoted a price of $45,000.00 to purchase the aforementioned vehicle at this time. Further discussion ensued on the town’s actual truck (vehicle) needs.
Allen Crabtree made a motion to recommend to the Board of Selectmen to remove item #V02 (PW Utility Truck) from the CIP list. It was seconded by Greg Smith. Motion carried with all in favor.
NOTE: An approval vote is needed by the Board of Selectmen on this matter therefore it will be added to the agenda for their next meeting.
The committee members took a few moments to prioritize the CIP projects after some discussion on each of them.
There was quite a bit of discussion on the actual funding level needed for project #P13 (Yard Waste Recycling Facility). It was suggested that the dollar amount for funding be changed from $40,000.00 to $20,000.00 which will make this line item fully funded.
Allen Crabtree made a motion to recommend to the Board of Selectmen to change the funding level for project #P13 (Yard Waste Recycling Facility) to $20,000.00. It was seconded by Greg Smith. Motion carried with all in favor except for Paul White who abstained from the vote.
NOTE: An approval vote is needed by the Board of Selectmen on this matter therefore it will be added to the agenda for their next meeting.
David Hague mentioned that when prioritizing projects the following considerations need to be taken into account; is it socially important, is it an economic impact, does it support health and safety. If it does all four of these things it should be considered a higher priority than an item that does not affect the community as far as a social or budget impact. After a great deal of discussion on each of the CIP projects, the following prioritization levels were set.
1.) Local Match for Grants (#P15)
2.) Rt. 114 Road Drainage (formerly called Long Beach Drainage) (#P20)
3.) Revised Tax Tables (#P10)
4.) Folly Road Bridge (#P02)
5.) Compactor Reserve (#P19)
6.) Town Parking Paving (#P05)
7.) New Public Safety Building (#P09)
8.) Public Works Storage (#P14)
9.) Town Office Server (#P16)
10.) Land Acquisition Fund (#L01)
11.) Replace Radio Repeater (#P07)
12.) Fitch Road Bridge #P03)
Robert Nicholson made a motion to accept and recommend to the Board of Selectmen the prioritization of the CIP project line items as discussed. It was seconded by Greg Smith. Motion carried with all in favor.
Allen Crabtree made a motion to adjourn. It was seconded by Richard Merritt. Motion carried with all in favor.
ADJOURNMENT: 8:25 p.m.
Respectfully Submitted,
Maureen F. Scanlon
Recording Secretary
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