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Planning Board Minutes 11/13/2007
PLANNING BOARD MEETING MINUTES

TUESDAY, NOVEMBER 13, 2007 – 7:00 P.M.


PRESIDING: Rick Bates, Chair

RECORDING SECRETARY: Maureen F. Scanlon

PRESENT: Rick Bates, Cathy Greene, Jim Libby, Rick Viles, Paul White, Jim Smith
                     (Code Enforcement Officer), Maureen Scanlon (Recording Secretary).  

Guests present: Roger Rossignol from Salmon Falls Architecture, George Sawyer,
                          Jason Jordan, Al Jordan.

ABSENT: Steve Burgess

CALL TO ORDER: 7:02 p.m.

REVIEW OF MINUTES:

Cathy Greene made a motion to accept the minutes from the October 9, 2007 meeting.  Seconded by Jim Libby.  Motion carried with all in favor.  

CORRESPONDENCE: None

OPEN TO PUBLIC QUESTIONS: None

OLD BUSINESS:

30% Expansion – Joan & Edward Fitzgerald
(Map 29 – Lot 47)
A Site Walk was performed at this property on October 13th.  Some discussion ensued on the scope of this project.  Cathy Greene made a motion to accept/approve as submitted.  Seconded by Jim Libby.  Motion carried with all in favor.
  

30% Expansion – Paul & Barbara Powers
(Map 23 – Lot 54)  

Mr. Roger Rossignol, from Salmon Falls Architecture, represented Mr. & Mrs. Powers at this meeting.  He reviewed, in detail, proposed revisions to his originally presented plan.  Basically, the plan is to move the building to left and further back on the property.  An open deck will be added in the location that is currently occupied by the front of the existing building structure after it is moved back, essentially in the same footprint area.  There was quite a bit of discussion regarding the fact that a portion of this property is currently being used by abutters and town residents to access the lakefront area.  There was no clear indication that any research has been performed to assure that there are no formal “rights of way” already existing for accessing the lakefront.  The Planning Board members asked that this be done to assure that there will be no problems down the road.  Further discussion ensued regarding the location of the new septic system and the best spot on the property for relocating the building itself.  

Cathy Greene made a motion to grant a Conditional Approval with the Code Enforcement Officer assuring compliance on the following conditions;

1.)     Add a note to the plan from the surveyor that there are no easements or existing rights over the property.
2.)     The building is to be moved back as far as practical on the property.
3.)     The driveway is to be relocated to the North property line.
4.)     Provide a copy of the Deed with the application.              

The motion was seconded by Jim Libby.  Motion carried with four in favor, and Rick Bates abstaining from the vote.
   

Misc. Item for Discussion – Agenda Cut Off Date – Jim Smith & Maureen Scanlon

Maureen Scanlon presented to the board members a schedule of meeting dates for 2008 which included agenda submission deadline dates for each meeting.  This information will be given to applicants for their records in order to assure that they have met the deadline dates for submitting information that they wish to be reviewed by the Planning Board before the actual meeting.    

NOTE: From this day forward, sketch plans submitted to the Planning Board should
             include 2 full size sets of plans (1 for Code Enforcement files, and 1 for Planning
             Board files) and 6 sets of 11x17 plans (1 for each Board member).  Full size sets
             for each Board member are acceptable but not required.

  
NEW BUSINESS:
  
Sketch Plan Review of Rt. 107 Subdivision – Evelyn & Jason Jordan
(Map 11 – Lot 17B)

Mr. George Sawyer, from Sawyer Engineering, presented the proposed plan for a subdivision which will be located on a parcel of land that currently exists of two lots.  The plan is to divide these two lots into five lots ranging in size from 9.34 acres to 2.10 acres with the largest lot containing the existing home.  Some discussion ensued regarding the percentage of wetlands in this area and what specific information will be required by the Planning Board in order to proceed with the application process.

Rick Viles made a motion to accept the sketch plan as submitted.  Seconded by Cathy Greene.  Motion carried with all in favor.  

A Site Walk was scheduled to be performed at the property at 8:00 am on Sunday, November 18th.
  

30% EXPANSION – CAREY BURKE & CAROL HEWITT
(MAP 35 – LOT 8)

Jim Smith asked the Board to review a problem that has arisen with this project.  He explained that the costs associated with raising, moving back, and putting a full basement under the existing building greatly exceeded the property owner’s budget.  The architect’s agent requested to leave the building in its current location, eliminate the full basement, and not raise the building as originally proposed.  They would like to proceed with constructing the originally proposed 30% expansion design.  

Rick Viles made a motion to amend the original approval no longer requiring the applicant to raise and move the building.  The full basement is to be eliminated from the plan.  The originally proposed 30% expansion design approval remains in effect.  The Code Enforcement Officer is to compose a letter with the aforementioned approval amendments and forward it to the applicants after approval by the Planning Board.  Seconded by Cathy Greene.  Motion carried with all in favor.

 
No further issues were brought up for discussion.

Cathy Greene made a motion to adjourn.  Seconded by Rick Viles.  Motion carried with all in favor.   

ADJOURNMENT: 8:38 p.m.

NEXT MEETING: December 11, 2007 at 7:00 p.m.

SUBMISSION DEADLINE DATE FOR NEXT AGENDA: November 27, 2007

Respectfully Submitted,



Maureen F. Scanlon
Recording Secretary