PLANNING BOARD MEETING MINUTES
TUESDAY, JUNE 10, 2008 – 7:00 P.M.
PRESIDING: Rick Bates, Chair
RECORDING SECRETARY: Maureen F. Scanlon
PRESENT: Rick Bates, Steve Burgess, Cathy Greene, Jim Libby, Joe McMahon,
Paul White, Jim Smith (CEO), Maureen F. Scanlon (Recording Secretary)
Guests present: Jeff Harriman, Glenn Gaudin, George Sawyer (Sawyer Engineering)
ABSENT: Rick Viles
CALL TO ORDER: 7:00 p.m.
REVIEW OF MINUTES:
Joe McMahon made a motion to accept the minutes from the May 13, 2008 meeting as submitted. It was seconded by Jim Libby. Motion carried with all in favor.
ADJUSTMENT TO AGENDA:
Everyone present agreed to address Old Business – Item B at the start of the meeting.
OPEN TO PUBLIC QUESTIONS:
Jeff Harriman stated that although he is not on the agenda he has a question for the Board. He wanted to know if the Board would entertain his request for an extension on his subdivision approval which has lapsed. Some discussion ensued on this matter in regards to what work has actually been done to date and whether or not the 10% of cost requirement has been met. The Board members advised Mr. Harriman of the information/documentation that he should bring back to them for further review in order to bring this project up to date, if applicable. There was quite a bit of further discussion on this matter.
There was also some discussion regarding questions on fees. Rick Bates will contact Maine Municipal Association for clarification on this matter and report his findings back to the Board.
Logan Woods (Rte. 107) Subdivision Site Plan Final Approval Review –
Evelyn & Jason Jordan (Map 11, Lot 17B)
The Board members “signed off” on the plans for this subdivision as submitted by George Sawyer from Sawyer Engineering who was representing the Jordans at this meeting. An additional Mylar copy of the plans was requested to be submitted for the town’s records. Mr. Sawyer will make sure this is done.
30% Expansion – Bill & Terry Morse
(Map 40, Lot 2)
A Site Walk was performed at this location on May 18, 2008 at 8:00 a.m. Discussion ensued on the scope of this project. It was noted that a Site Plan has still not been submitted as required for the application process. Paul White made a motion to require a “site plan” be submitted as per the ordinance requirement. It was seconded by Jim Libby.
There was discussion regarding the basic fact that without the site plan, this is technically an incomplete application. It was noted that a copy of the Deed is also required before this project is approved. Motion carried with all in favor. This item will be added to the agenda for next month.
Previously Approved Gaudin Subdivision – Glenn Gaudin
(Map 9, Lot 21)
Discussion ensued on this matter which is similar to the situation that Mr. Harriman addressed earlier in the meeting regarding a request for an extension on a lapsed subdivision approval. Again, there was discussion regarding what work has been done to date and whether or not the 10% of cost requirement has been met, with input from the Code Enforcement Officer. The Board members advised Mr. Gaudin to meet with the Code Enforcement Officer and the Public Works Director in order to determine the scope of work that has been completed at this point. This will help to determine the percentage of expenses paid. He will then be able to proceed with his subdivision plans, according to their findings. Mr. Gaudin’s options were reviewed in detail.
30% Expansion – William & Joanne MacNevin
(Map 33, Lot 22)
Jim Smith reviewed the scope of this project which is basically to enclose an existing screened-in porch with no increase in the footprint area. Cathy Greene made a motion to approve as submitted. It was seconded by Steve Burgess. After further discussion the motion carried with all in favor.
No further issues were brought up for discussion.
Cathy Greene made a motion to adjourn. It was seconded by Paul White. Motion carried with all in favor.
ADJOURNMENT: 8:25 p.m.
NEXT MEETING: July 8, 2008 at 7:00 p.m.
SUBMISSION DEADLINE DATE FOR NEXT AGENDA: June 24, 2008
Maureen F. Scanlon