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Sebago Maine Town Seal
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Planning Board Minutes 10/14/2008
7:00 p.m.
Tuesday, October 14, 2008

I       Call to Order
        Rick Viles called the meeting to order at 7:03 p.m.  

Present were: Steve Burgess, Jim Libby, Joe McMahon, Paul White, Rick Viles, Code Enforcement Officer; Jim Smith and Recorder, Maureen Scanlon.
        Guests present were: Ward Fitch, Philip Lowe, and Rick Bates.

II      Review of Minutes (August 12, 2008 & September 9, 2008)
Jim Libby made a motion to accept the minutes from August 12, 2008 and September 9, 2008.  It was seconded by Joe McMahon.  Motion carried with all in favor except Paul White who abstained from the vote.

III     Correspondence
        There were none.

IV      Open to Public Questions
        There were none.

V       Old Business

a.      30% Expansion - Judith Conley
Map 41, Lot 4
Ward Fitch represented Judith Conley at this meeting.  Discussion ensued regarding the site walk held at this location on Saturday, September 20, 2008.  Basically, the Board agreed that the work being done will be to take an outside shower that currently drains into the lake and connect it to the septic system which is an obvious improvement to the existing situation.  

Jim Libby made a motion to approve as presented.  It was seconded by Rick Viles.  Motion carried with all in favor.  

                     b.   Linda Lane Driveway Entrance Discussion – Kurt Christensen
                          There was discussion on this issue with further review and
information provided by Code Enforcement Officer, Jim Smith.  Jim explained that he has looked into this matter and the driveway design was not included on the original Mylar, therefore there is nothing to be changed on it.  He feels as though Mr. Christensen’s request for a driveway variance should be approved and referenced in the file, showing why the driveway has not been moved as was originally specified in the approved plans.  After consulting with MMA (Maine Municipal Association), they confirmed the Planning Board’s ability to waive the driveway ordinance requirement according to Article X – Section 1 of the Variances and Legal Provisions Section of the Subdivision Ordinance.  A copy of this section is attached to and does hereby become a part of these minutes.  The MDOT (Maine Department of Transportation) has also completed its review of the application for an MDOT Driveway Permit for this location.  They have denied the issuance of a permit for the reason detailed in their letter to Mr. Christensen dated September 8, 2008.  A copy of this letter is attached to and does hereby become a part of these minutes.   
Paul White made a motion to approve the petitioner’s request that the driveway be allowed to remain where it is.  It was seconded by Steve Burgess.  After further discussion on this matter, Paul White withdrew his motion.  
Rick Viles made a motion to grant the variance for the driveway cut, to the left of the property line, with it duly noted on a new Mylar and re-signed by the Planning Board Members.  It was seconded by Jim Libby.  Motion carried with all in favor.     
VI      New Business
Jim Smith mentioned that Cathy Greene recently made the trip to the Registry of Deeds to record the Logan Woods approved subdivision plan.  She has requested reimbursement for the costs of mileage and filing fees associated with this service.  The Board feels as thought there should be a set fee for this service.  There was discussion on what would be an appropriate fee for this service.  Mileage, travel time, filing fees, and the time required at the Registry for processing the necessary documentation were taken into consideration.  Fees will be billed to the escrow accounts.  

Steve Burgess made a motion to recommend a fee of $100.00 for recording services to be approved by the Board of Selectmen.  It was seconded by Rick Viles.  Motion carried with all in favor.

Copies of a letter from Donald & Marilyn Loring, and Harry & Ann Greenlaw were distributed to the Planning Board members for their review. This letter was addressed to Code Enforcement Office Jim Smith with a copy to the Planning Board.  Jim Smith explained the history behind this letter and that basically an attempt is being made by these individuals to have him enforce the removal of a dock located on Anderson Road because of a right-of-way issue.  Paul White suggested that this is something that would be determined by the District Courts over rights of ownership.  A copy of this letter is attached to and does hereby become a part of these minutes.   

There was some discussion on Shoreland Zoning and Resource Protected areas for Bird Habitats in Sebago and how some land owners are being affected by additional restrictions.

Some discussion ensued regarding the requirements for developing a camp ground in Sebago.  Jim Smith mentioned that a resident approached him recently about potentially opening up one on his property.

Jim Libby advised the Board that the Town is going to be receiving a “modular unit” from the School Administration District.  The Nazarene Church has agreed to allow this modular unit to be located on their property for use as a Food Pantry and Clothing Bank for people in need.  The Town will own the building and lease it to the Warming Hut committee for a minimal yearly fee.  There was some discussion on the logistics of this project.  

There was some discussion regarding the hiring of the DeLuca Hoffman organization to review several subdivisions to assure compliance has been met as required by the Planning Board’s approval.  The Board will move ahead with the inspections as needed.     

VII     Adjournment
Jim Libby made a motion to adjourn at 8:15 p.m.  It was seconded by Rick Viles.  Motion carried with all in favor.

Respectfully Submitted,
Maureen F. Scanlon
Administrative Assistant/Deputy Clerk