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Planning Board Minutes 04/14/2009
MINUTES
TOWN OF SEBAGO
PLANNING BOARD
7:00 p.m.
Tuesday, April 14, 2009
TOWN OFFICE BUILDING



I       Call to Order
        Rick Viles called the meeting to order at 7:00 p.m.

Present were: Jim Libby, Phil Lowe, Paul White, Rick Viles, Code Enforcement Officer; Jim Smith, and Recorder, Maureen Scanlon.  

        Absent were: Steve Burgess and Joe McMahon

Guests present were: Selectmen; Allen Crabtree, Ann Farley and Jeff Harriman, Barry Jordan, Abe Parker, Sherry & Joe Miller, Cynthia Wilson, Alan Munroe, James Lowery from Sebago Technics, Michael & Jane Borsetti, Ron Tabor, Eric Shute, Rick Bates, Gary & Ramona Sleeper, Daniel & Claire O’Shea, Roger & Donna Jones, Roger Jr. & Gwen Mercaldi, Steve McCandless, Robert Rayner, M. Lincoln Douglas Jr. and Janice Johnson.  

II      Review of Minutes (March 10, 2009)
Phil Lowe made a motion to accept the minutes from March 10, 2009.  It was seconded by Jim Libby.  Motion carried with all in favor.  
        
III     Correspondence – None

IV      Land Use Ordinance Public Hearing
        The Public Hearing was opened by Rick Viles at 7:02 p.m.

Rick Viles stated that at the last Land Use Ordinance Public Hearing the subject was raised regarding letting property owners with existing lots retain the same rights that they currently hold.  This causes a whole section of the proposed ordinance to be changed which will take some time to develop and fine tune, therefore the voting on the proposed ordinance is going to be postponed until after the Annual Town Meeting at a Special Town Meeting that will be held at a later date.  Since the State of Maine is requiring that the Shoreland Zoning Ordinance be adopted by July 1, 2009, the Planning Board is going to focus on finalizing the proposed Shoreland Zoning Ordinance in order to have it ready to be approved at the Annual Town Meeting on June 6, 2009.  Copies of the proposed ordinance with updates, to date, were available for anyone that wanted a copy of this document.      
        
Several questions were asked by members of the public regarding the proposed Land Use Ordinance which were answered by the Planning Board Members.  Questions pertaining to items such as right-of-way usage issues were determined to be governed by the court system and do not fall under the authority of the Planning Board.  The issues of “back lots” and “grandfathered lots” were also brought up again for clarification.  Jim Smith explained in detail, that when, and if, the proposed ordinance is approved, the existing lots as of that date are “grandfathered” as long as they met the prior standards, if they do not meet the new standards.    

The official District Zoning Map was reviewed showing the proposed changes in zones.    
        
Rick Viles stated that there are two more items to be addressed on the Shoreland Zoning Ordinance.  A Public Hearing will be scheduled for April 28, 2009 to discuss the Shoreland Zoning Ordinance and the Warming Hut project.  

The Land Use Ordinance Public Hearing was concluded at 7:31p.m. and the regular Planning Board meeting commenced at 7:32 p.m.

V       Miscellaneous Item
Jim Smith introduced James Lowery from Sebago Technics, who attended this meeting in order to give a presentation on the town’s proposed Yard Waste “Recycling” Facility (aka the Brush Dump) at the Transfer Station location.  Some of the rough site work has already been done by the town at this location.  Mr. Lowery reviewed the different locations for designated waste types and the entire layout of the site in detail.  Mr. Lowery stated that this project would be subject to specific criteria as required by the Maine Department of Environmental Protection that governs Transfer Stations.  

Concern about there being an actual need for a Brush Dump at all was brought up by a member of the audience.  It was stated that resident’s with smaller parcels of land that do not have a location for disposing of debris, have been asking for one for several years now.  It was approved by the residents at the town meeting last year; therefore the Selectmen have asked the Town Manager to bring this project to fruition.  

This presentation was only to inform the Planning Board and the residents of the conceptual plan and to see if there are any concerns that need to be addressed as the process progresses.  The next steps would be to go forward with the Department of Environmental Protection application and acquiring Planning Board approval on the site plan application.  The Planning Board requested that location map needs to include better existing contours when the site plan review application is submitted to them.   Mr. Lowery stated that this will be done and that several test pits will also be done and the results will be submitted to the Planning Board.  There was some discussion on several items such as the lower access roadway that leads to Long Hill Road from this location, water/drainage issues, and how manpower will be provided at this location so that monitoring of what materials are being disposed of at the site is provided.  

VI      New Business

a.      Site Plan Application Review – Sebago Warming Hut – Map 21, Lot 54A
Jim Libby represented the Warming Hut committee at tonight’s meeting.  He explained that the Church of the Nazarene has agreed to allow the modular unit that was recently acquired by the Town of Sebago from the school system to be placed on their property for the purpose of providing not only a bigger location for the existing Food Pantry but also a Clothing Closet for those in need.  The building will be leased on a yearly basis to the committee by the Town for a minimal fee.  The “Warming Hut” committee will be responsible for maintaining the insurance and the utilities for this building.  Thanks to the efforts of Selectman, Allen Crabtree, the committee has obtained a grant in the amount of $36,000.00 which will provide the funding for the necessary renovations to the building.  Jim reviewed the details of the project regarding the specifics of the site location.  He further explained that the idea is to include a restroom facility, small kitchenette, and a washer/dryer unit for washing any clothing that is donated.  An engineer is currently working on a septic design plan to assure these items will be supported without any problems to the Church’s existing system.  The operating hours will not conflict with the Church’s hours of operation therefore parking will not be an issue.  Jim stated that they would like to expand the Food Pantry hours to Tuesday nights in order to serve more people that may benefit from it.  Rick Viles stated that items such as signage and lighting, if night time operation is planned, will need to be included on the design plan for the building.  At this time, the plan for signage is to have it right on the building but not to install a separate sign on the church’s property.     

A Site Walk was scheduled at the proposed location at the Church of the Nazarene on Saturday, April 18, 2009 at 8:00 a.m. and then the Planning Board members will proceed to the location behind the elementary school where the modular building currently exists to look at the structure itself.   

b.      Miscellaneous Item – 30% Expansion – Ronald & Maureen Tabor –
Map 41, Lot 2 (6 Cottage Rd.)

Jim Smith explained that this project will be on the agenda for the next regularly scheduled Planning Board meeting.  He asked the Planning Board to stop by 6 Cottage Road after the Site Walk on April 18, 2009 to look at this location in preparation for it being on the agenda next month.  The Board agreed to meet at this location at 9:00 a.m. on April 18, 2009.  


VII     Old Business
There was some discussion on the proposed Land Use Ordinance specifically in regards to property disputes over issues such as easements.  The Board members explained that this type of situation is really a non-issue as far as the Planning Board is concerned because it is more of a civil matter between the property owners and is not under the town’s jurisdiction.  

No further issues were brought up for discussion.
                
VIII    Adjournment
Paul White made a motion to adjourn at 8:30 pm.  It was seconded by Phil Lowe.  Motion carried with all in favor.  

Respectfully Submitted,
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Administrative Assistant/Deputy Clerk