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Planning Board Minutes 10/13/2009
7:00 p.m.
Tuesday, October 13, 2009

I       Call to Order
Paul White called the meeting to order at 7:00 p.m.

Present: Steve Burgess, Jim Libby, Phil Lowe, Joe McMahon, Paul White, Code Enforcement Officer, Bob DeVilleneuve, and Recorder, Maureen Scanlon.

Guests present: Mike Edgecomb & Mike Clark from Time Warner Cable, Jeff Hayman from J.T. Hayman Electrical Contracting, Carol & Ned Woodman.

II      Review of Minutes (September 9, 2009)
Phil Lowe made a motion to accept the minutes from September 9, 2009.  It was seconded by Jim Libby.  Motion carried with all in favor.

III     Correspondence – Copies of a letter received from Anthony & Patricia Fisher regarding the proposed RV Park were distributed to the Planning Board members.  It was noted that as of this date, this is not an official project requiring Planning Board consideration.  If it becomes a project brought before the Board, the letter will be taken into consideration at that time.  

IV      Open to Public Questions – None

V       Public Hearing
Commercial Building Expansion – Time Warner NY Cable LLC –   Map 3, Lot 21-C (Represented by J.T. Hayman Electrical Contractor)

There were no town residents in attendance for the Public Hearing.

Paul White closed the Public Hearing at 7:02 p.m.

Paul White stated that at the Site Walk it was noted that a full plan that shows the entire property with the building location and boundaries is required for this project.  Jeff Hayman stated that he did not have this available tonight but would provide it to the Code Enforcement Officer by the end of the week.       

The Sebago Fire Department has asked to have a Knox Box installed at this location for any future fire fighting efforts.  It was noted that due to the sensitivity of the equipment in the building, whenever possible, water is not to be used in putting out a fire.  Phil Lowe requested that Jeff Hayman meet with Fire Chief, Ken Littlefield to assure that a Knox Box is indeed installed and that the Fire Department approves of the fire fighting procedures to be followed at this location.  

Steve Burgess made a motion to grant a Conditional Approval for this project with the following requirements;

1.      A full plan showing the entire property with the building location and boundaries will be provided and approved by the Code Enforcement Officer.
2.      A Knox Box will be installed with the Sebago Fire Department’s approval.

It was seconded by Jim Libby.  Motion carried with all in favor.  

VI      Old Business

a.      Proposed Condominium Project at 802 Sebago Road –             Dean Palli – Map 28, Lot 10

Item removed from agenda.  Mr. Palli asked to be removed from the agenda for tonight’s meeting and added to the agenda for the November 10, 2009 meeting.

b.      Site Plan Review – Edward (Ned) & Carol Woodman –                Map 19, Lot 19  

Discussion ensued on the status of one of the two buildings in question already being removed from the site location due to deterioration.  It was noted that it has been moved to another location on the lot because it posed a safety hazard to tenants staying in the other cabins during the summer rental season.  The Woodmans stated that they intend to use it as a shed for gardening tools, etc.  It was determined that these buildings are not seasonal rental units and have been used continuously throughout the year, so there is a continuum of usage.  The septic system will be updated.  One building will now house two separate units with one bedroom in each unit.  Formally there were three bedrooms between the two units.  A problem with the dimensions on the submitted plot plan drawing was noted.  The submitted square footage was found to be more than the original square footage that the two prior buildings totaled together.  The total square footage of the new building must remain at the original 507 square footage total (or less).  Therefore, the Woodmans were asked to resubmit a corrected plot plan drawing depicting the correct dimensions for the building size and include the locations of the doors and egress windows.  This item will be added to the agenda for the November 10, 2009 meeting.  

c.      Planning Board Vacancies (2 positions)
It was acknowledged that there are still two vacancies on the Planning Board.  
d.      Shoreland Zoning Ordinance
Paul White stated that this ordinance is complete in terms of what the Planning Board would do and is not going to be changed in any way.  The question at hand is whether the Selectmen want to bring it before the residents for approval at a Special Town Meeting or wait for the next Annual Town Meeting.  As requested, Bob DeVilleneuve sent a copy of the ordinance to Mike Morse at the DEP.  Mike confirmed that he has received it as of September 25th and is in the process of reviewing the document.  There was some discussion on this process.    

e.      Land Use Ordinance
Paul White reviewed some of the items that he would like to address at the workshop on October 27th as follows;

1.      Establish the status of our current document.
2.      Establish what remains to be done in order to complete it.
3.      Establish a schedule over the winter to accomplish this task.

VII     New Business – None

VIII    Adjournment
Steve Burgess made a motion to adjourn at 7:52 p.m.  It was seconded by Phil Lowe.  Motion carried with all in favor.

Respectfully Submitted,
Maureen F. Scanlon
Administrative Assistant/Deputy Clerk