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Planning Board Minutes 02/12/2013
I       Call to Order

Vice Chairman Phil Lowe called the meeting to order at 7:00 p.m.

Present: Donna Cook, Jim Jansz, Phil Lowe, Joe McMahon, Tina Vanasse, Code Enforcement Officer Brandon Woolley, Recorder Maureen Scanlon.

Absent: Paul White

Guests present: Ed Libby, Gerry Holt, Carol Woodman.

New Planning Board Member Appointed

Phil Lowe welcomed recently appointed Rick Viles to the Board.  Rick was formerly a Planning Board member and will be completing the term of the position that Dick Perry resigned from in November which ends on June 30, 2015.  

II      Correspondence

The following correspondence/documentation was distributed to the Planning Board members in their meeting packets;


1.      The Site Plan Review (Annual Renewal) documentation for 46 Sebago Rd. (Edward & Carol Woodman) – Map 19, Lot 19.


1.      An updated Planning Board Membership Contact List which includes Rick Viles’ contact information.  

2.      Sebago Lake Watershed News – Winter 2012 Edition from the Portland Water District.     

A copy of correspondence item #2 is attached to and does hereby become a part of the original set of these minutes, item #1 is not.

The following correspondences were distributed to the Planning Board members at the meeting;

1.      A draft copy of the recommendation letter from the Planning Board to the Board of Selectmen and the Budget Committee regarding budgetary funding for the Code Enforcement Officer’s position.

2.      A copy of the Maine Municipal Association’s Educational Offerings brochure for 2013.  Maureen Scanlon stated that if anyone is interested in attending a training session to let her know and she will make the arrangements.  Phil, Donna, Tina and Jim are planning to attend the May 22nd session.  Joe may also be attending if his schedule allows.    

Copies of these correspondences are attached to and do hereby become a part of the original set of these minutes.   

III     Open to Public Questions – None

IV      Review of Minutes (January 8, 2013)  

Donna Cook made a motion to accept the January 8, 2013 meeting minutes as presented.  It was seconded by Rick Viles.  Motion carried with all in favor.

V       Old Business

a.      Site Plan Review – Annual Renewal – (Edward & Carol Woodman) – Map 19, Lot 19 (46 Sebago Rd.)

Carol Woodman explained that her reasoning for this “annual renewal” of her previously approved project is because the property is listed for sale.  They do not want to erect the previously approved new building and then have to raise the sale price to offset that cost.  However, they do want to be able to offer to a potential buyer the fact that this project has been approved.  It was noted that no changes have been made since the original approval was granted.  Brandon Woolley stated that the septic system design has been updated and submitted for inclusion in the project file.  

Tina Vanasse made a motion to grant the approval renewal for another year as requested by the Woodman’s.  It was seconded by Joe McMahon.  Motion carried with all in favor.   

b.      Goal Setting Items

1.      Voting Matrix (finalizing process)

Phil Lowe mentioned that the Voting Matrix is in the finalizing process and we have given it a couple of “dry runs” during the review process on a couple of small projects to see what changes may need to be made to the format.  So far it seems to be working out quite well and is a handy tool in assuring that items are not overlooked during a review.  

2.      Generic Specifications for Hydrant/Fire Pond

There was some discussion on the fact that there is a need for a Fire Protection Ordinance for Sebago and some progress has been made in developing one.  However, realistically this will probably not be completed and ready for approval by the legislative body until next year’s annual Town Meeting.  There was further discussion on what needs to be addressed in this ordinance and the benefits it would provide to the community.  
3.      Review of Escrow Funds for “Outstanding” Subdivisions

Brandon Woolley explained that he has not had an opportunity this month to look into any of the still outstanding items pertaining to this matter.  
VI      New Business

a.      Pre-application Meeting – (Property currently owned by Ronald & Jane Rodgers)  – Map 16, Lot 3 & 3A (544 Hancock Pond Rd. & Land Lot)

Phil Lowe stated that an application has not been submitted and that Mr. Ed Libby is only looking for feedback from the Planning Board at this time.  Mr. Libby explained that he is a land developer, not a builder.  He is interested in purchasing and developing this parcel of property and then selling lots to individuals who will then be responsible to build their own homes.  He stated that he is looking for guidance on what may be considered contradictions that he has found in the town’s ordinances regarding what can or can not be done in developing this property.  There was quite a bit of discussion on this subject with the Board suggesting that Mr. Libby make a list of the items that he has found needing clarification so that they may address them for him if he chooses to formally submit an application for their review.  

Joe McMahon made a motion to acknowledge the fact that this was an informal discussion only and that there has not been an application submitted or that any substantive review has taken place.  No further action will be taken until an application has been received.  It was seconded by Phil Lowe.  Motion carried with all in favor.      

Miscellaneous Items

Correspondence Item Follow-up (CEO Funding Recommendation Letter)

The CEO funding recommendation letter was fine tuned.  

Tina Vanasse made a motion to approve this revised letter and forward it on to the Board of Selectmen and the Budget Committee for consideration.  It was seconded by Rick Viles.  Motion carried with all in favor.  

In the absence of Board Chairman Paul White, the original copy of this letter was signed by the Board’s Vice Chairman Phil Lowe.  Maureen Scanlon will forward this letter to the Board of Selectmen and the Budget Committee.

Planning Board Workshop

The next ordinance review workshop was scheduled for Tuesday, February 26, 2013 at 7:00 p.m. at the Town Office building.  

V       Adjournment
Rick Viles made a motion to adjourn at 8:50 p.m.  It was seconded by Tina Vanasse.  Motion carried with all in favor.

Respectfully Submitted,
Maureen F. Scanlon
Administrative Assistant/Deputy Clerk