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Planning Board Minutes 09/10/2013
I       Call to Order

Chairman Paul White called the meeting to order at 7:00 p.m.

Present: Donna Cook, Jim Jansz, Phil Lowe, Joe McMahon, Paul White, Code Enforcement Officer Brandon Woolley, Recorder Maureen Scanlon.

Absent: Tina Vanasse, Rick Viles.

Guests present: Jim Libby, Josh Loiselle, Jason Hatch, Edie Harnden, Tom Ainsworth, Kathryn Ainsworth, Kelly Boden – Verrill Dana LLP, Charles “Chip Fredette – Verizon Wireless.

II      Correspondence – None

III     Open to Public Questions – None

IV      Review of Minutes (June 11, 2013)

Joe McMahon made a motion to accept the June 11, 2013 meeting minutes as presented.  It was seconded by Phil Lowe.  Motion carried with all in favor.  

        Miscellaneous Item – Election of Officers
        Paul White stated that since two Board Members were not present at this meeting that the annual Election of Officers will be done at the next regularly scheduled meeting.  

V       Old Business  

  • Site Plan Review (Wireless Telecommunications Facility) –         (Property owned by William Allen) (Applicant is Verizon Wireless) –   Map 12, Lot 5C (Land Lot)
Charles “Chip” Fredette from Verizon Wireless and Kelly Boden from Verrill Dana LLP answered questions from the Board regarding the application for this project.  Brandon Woolley stated that he has reviewed the application and has determined it to be complete.  

Donna Cook made a motion to accept the application as complete.  It was seconded by Joe McMahon.  Motion carried with all in favor.  

It was noted that the Board would like to have this project reviewed by DeLuca-Hoffman Associates, Inc. Consulting Engineers on the town’s behalf.  The Board requested that the amount of $5,000.00 be submitted to the town in order to set up an escrow account for professional review services, etcetera.  Any funds not used for this purpose will be returned to the applicant.  Chip & Kelly agreed that this was reasonable and will have the funds forwarded to the town.     

It was noted that a “Balloon Test” was already performed at this location with discussion on why this test is done.  An additional “Balloon Test” will be performed for an eight hour period (weather permitting) starting on the morning of Saturday, July 27th with a rain date of Sunday, July 28th.  Notification to the public will be made via the town’s website and as part of the Public Hearing notice in The Bridgton News and Your Weekly Shopping Guide.  

A Site Walk will be held at this location on Saturday, July 27th at 8:00 am.  The Site Walk will start at William & Karen Allen’s house located at 225 Peaked Mountain Road and will proceed from there to the project site.  It was noted that Site Walks are open to the public.  

A Public Hearing will be held at the August 13th Planning Board Meeting.  

  • Goal Setting Items
  • Voting Matrix (finalizing process)
No discussion at this time.

  • Generic Specifications for Hydrant/Fire Pond
No discussion at this time.

  • Review of Escrow Funds for “Outstanding” Subdivisions
No discussion at this time.

VI      New Business

  • 30% Expansion (Shoreland Zone) – Thomas & Kathryn Ainsworth –      Map 36, Lot 14 – (96 Barker Pond Rd.)  
Donna Cook declared that Mr. Ainsworth is a family lawyer for her husband and Mother-in-Law.  Paul White declared that he also has had prior legal dealings with Mr. Ainsworth in the past.  

Brandon Woolley explained the scope of this proposed project and that this project is being brought before the Board because there is the possibility of moving the existing structure which is in the shoreland zone further back from the water.  He also stated that he has reviewed the application and has determined it to be complete.  It was noted that all fees have been paid to date.  The Board determined that there would be less of an environmental impact by not moving the structure further back from the water.

After some discussion on the scope of the project, Phil Lowe made a motion to waive the need for a Site Walk and Public Hearing.  It was seconded by Joe McMahon.  Motion carried with all in favor.

Phil Lowe made a motion to accept the application as complete and approve the project.  It was seconded by Joe McMahon.  Motion carried with all in favor.  

Miscellaneous Items

Tracking of Addressed Ordinance Items

Jim Jansz suggested making a log that keeps track of the status of the items addressed in the ordinance that is being reviewed and revised (especially at the workshops).  Maureen Scanlon stated that this can be done on a form like the “Actions Needed” worksheet that she developed for the Board.  There was some discussion on the possibility of recording the workshops so that items being addressed are not overlooked.      

Planning Board By-Laws

There was some discussion on developing By-Laws for the Planning Board.  

Jim Jansz made a motion to adopt a set of Planning Board By-Laws in general.  It was seconded by Phil Lowe.  Motion carried with all in favor.
Paul White stated that he agrees this is a good idea and that there probably already are By-Laws in place for this Board.  He asked Brandon Woolley to see if he can find anything that already exists.  Brandon will provide copies to the Board members of the State’s Municipal Standards which is what the Planning Board is to rely on in the absence of a specific set of By-Laws.  
VII     Adjournment

Phil Lowe made a motion to adjourn at 7:43 p.m.  It was seconded by Jim Jansz.  Motion carried with all in favor.

Respectfully Submitted,
Maureen F. Scanlon
Administrative Assistant/Deputy Clerk