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Sebago Maine Town Seal
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Planning Board Minutes 02/11/2014
I       Call to Order

Chairman Paul White called the meeting to order at 7:00 p.m.

Present: Donna Cook, Jim Jansz, Phil Lowe, Joe McMahon, Tina Vanasse, Rick Viles, Paul White, Code Enforcement Officer Brandon Woolley, Recorder Maureen Scanlon.

Guests present: Josh Loiselle

II      Correspondence

The following correspondence/documentation was distributed to the Planning Board members in their meeting packets;
        
CORRESPONDENCE:

  • The brochure of Local Planning Board & Board of Appeals 2014 workshops presented by Maine Municipal Association.  
  • Correspondence received via e-mail from Josh Loiselle and family pertaining to the Site Plan Review for a Wireless Telecommunications Facility agenda item.  
A copy of the 2014 workshops brochure is attached to and does hereby become a part of the original set of these minutes.

A copy of the correspondence from Josh Loiselle and family is hereby included in the Planning Board file for the Wireless Telecommunications Facility project – Map 12, Lot 5C.

DOCUMENTATION:

  • A copy of a letter dated January 10, 2014 to the Town of Sebago from John A. Wadsworth, owner of K&W Timberlands, LLC, regarding construction of the Bald Pate View Fire Pond.
  • The Request for Expansion of Existing Use documentation (Property owned by J.J. Realty Trust Partnership, LLC) (Applicant is NeuroRestorative) – Map 5, Lot 27.
The Documentation has been included in the Planning Board files for each of the above projects.

III     Open to Public Questions

        Josh Loiselle started to explain the correspondence that he submitted for the Planning Board’s review regarding the Wireless Telecommunications Facility project.  Paul White stated that the Verizon representative is not here to represent his client tonight.  (Refer to “Old Business” agenda item “a” below.) Therefore this issue is not going to be addressed this evening because he (Verizon’s representative) has the right to be present when the project is being discussed.       

IV      Review of Minutes (October 8, 2013 & November 12, 2013)
(No Minutes for December 2013 & January 2014 – These meetings were Cancelled.)

Phil Lowe made a motion to approve the meeting minutes from October 8, 2013 & November 12, 2013.  It was seconded by Donna Cook.  Motion carried with all in favor.

V       Old Business  

  • Site Plan Review (Wireless Telecommunications Facility) –         (Property owned by William Allen) (Applicant is Verizon Wireless) –   Map 12, Lot 5C (Land Lot)
Scott Anderson, the representative from Verizon, called Brandon Woolley today and asked to have this agenda item removed from this evening’s meeting because they are still waiting for information from the DEP.

NOTE: This project will not be included on the agenda until we have been advised that they are ready to proceed.  

  • CEO Updates
Brandon Woolley explained that the reason for the aforementioned letter regarding the Bald Pate View Fire Pond is that the developer approached him about building a couple of “spec houses” on the property.  Brandon informed him that he could start building them; however there would be no occupancy permits issued until the fire pond is in place.  Brandon requested a letter from the developer with the start and completion dates for the construction of the fire pond.  This is the letter that has been submitted.    

  • Goal Setting Items
  • Voting Matrix (finalizing process)
No discussion at this time.

  • Revision of Fire Protection Ordinance
No discussion at this time.

  • Review of Escrow Funds for “Outstanding” Subdivisions
No discussion at this time.
  • Bylaws Adoption
The Board reviewed the proposed Planning Board By-Laws that Brandon Woolley put together by combining the information that Jim Jansz had submitted with the State’s template and several other By-Laws (from other towns) to customize it to fit the needs of Sebago.  He reported that they have been reviewed by the Board of Selectmen and the Town Manager.  It was determined that these By-Laws would not have to be approved at the Annual Town Meeting, but can be adopted by the Planning Board.  Some minor revisions where suggested and will be made.  

Jim Jansz made a motion to accept (adopt) this revised version of the Planning Board By-Laws.  It was seconded by Phil Lowe.  Motion carried with all in favor.  The revised By-Laws will be submitted to the Planning Board Members at the next meeting and will be attached to and become a part of the original set of these minutes.  

VI      New Business

  • Request for Expansion of Existing Use – (Property owned by J.J. Realty Trust Partnership, LLC) (Applicant is NeuroRestorative) – Map 5, Lot 27
Brandon Woolley explained that this is on the agenda because he is unsure as to how the Planning Board would like him to proceed on this project.  He explained that this is a business that has been in existence in this location for the past fourteen years that apparently has never been brought before the Planning Board but did receive the necessary permits from the former Code Enforcement Officer.  (NeuroRestorative purchased the business from Lake View Rehabilitation Center which they have been operating for a couple of years.)  This was a residential building that was converted to a facility that provides post-acute residential brain injury rehabilitation.  Their goal is to move disabled citizens out of more clinical settings and into community-based residential settings.  Their intention is to convert an existing residential home (that is adjacent to the existing location) to a fully-accessible environment that provides residence for six adults.  This would not expand the current level of clients.  Recent changes to State mandates require that their clients have single occupancy bedrooms instead of multiply occupancy bedrooms which is what they currently offer.  This means that they either need to expand their business or reduce the number of clients they service.  Brandon reviewed the specifics of the proposed expansion.  He made note of the fact that the only abutting landowner is also the owner of this property and the property where the existing business is located (but does not own the business).  The Board determined that this would be an expansion of an existing business and that they will need to submit an application to the Board for approval.      

VII     Adjournment

Phil Lowe made a motion to adjourn at 7:56 p.m.  It was seconded by Jim Jansz.    Motion carried with all in favor.

Respectfully Submitted,
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Maureen F. Scanlon
Administrative Assistant/Deputy Clerk