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Planning Board Minutes 03/11/2014
Call to Order

Chairman Paul White called the meeting to order at 7:01 p.m.

Present: Donna Cook, Jim Jansz, Phil Lowe, Joe McMahon, Tina Vanasse, Rick Viles, Paul White, Code Enforcement Officer Brandon Woolley, Recorder Maureen Scanlon.

Guests present: Linda May, Josh Loiselle, Carol Woodman

II      Correspondence

The following correspondence/documentation was distributed to the Planning Board members at the meeting;

An updated “Planning Board Membership Contact List” which reflects the new term expiration dates for Phil Lowe and Joe McMahon.


The revised Planning Board By-Laws as referenced in the February 11, 2014 meeting minutes.  (NOTE: A copy of the Planning Board By-Laws is attached to and is part of the original set of the aforementioned minutes.)  

III     Open to Public Questions

Carol Woodman stated that she submitted a request today to Maureen Scanlon asking the Planning Board to renew the Site Plan Review Approval that was originally approved on February 9, 2010 and renewed in 2013.  She asked if she needed to submit a new application in order for the previously approved Site Plan Review to be renewed or if this letter requesting the renewal was sufficient.  After some discussion on this matter it was determined that an application is needed in order to be formally addressed by the Planning Board.  However, since this will be a renewal of a previous approval, a Public Hearing and Abutter Notices will not be required.  This item will be added to the April 8, 2014 agenda.        

IV      Review of Minutes (February 11, 2014)

Rick Viles made a motion to approve the minutes from February 11, 2014.  It was seconded by Donna Cook.  Motion carried with all in favor.

V       Old Business   

  • CEO Updates
Brandon gave an update on the status of the application for the NeuroRestorative project located at 988 Sebago Road (Map 5, Lot 27) that was discussed last month.  At this point, they are waiting for the completed sprinkler design from the Fire Marshall before they submit their application to the Planning Board.  

Scott Anderson, the representative for the Verizon cell tower project has contacted Brandon and asked that they be included on the agenda for the April 8th meeting.    

  • Goal Setting Items
  • Voting Matrix (finalizing process)
No discussion at this time.

  • Revision of Fire Protection Ordinance
Jim Jansz recommended removing this regular agenda item since it is under the authority of the Fire Department and not the Planning Board.  This item will no longer be on the agenda.

  • Review of Escrow Funds for “Outstanding” Subdivisions
No discussion at this time.

  • Bylaws Adoption
Jim Jansz recommended removing this regular agenda item now that the Bylaws have been adopted.  This item will no longer be on the agenda.
        Miscellaneous Discussion

        There was some discussion on potential Warrant Articles for the Annual Town Meeting such as allowing Alternate Members on the Planning Board.  Another item discussed was an item that was overlooked when the revisions were approved to the Land Use Ordinance last year as follows (Taken from page 4 of the March 12, 2013 Planning Board Meeting Minutes):

       “Jim Jansz made a motion to modify the current language in Section 8 “Subdivision Review”, page 8-13, paragraph G.3 “Final Approval and Filing”, G.3.d “Recording”, page 8-14, to read as follows;

(Recorder’s Note: The wording for the two proposed language changes is in the bold italic lettering.)

“Within ninety (90) days of Final Approval, the subdivider or his agent shall record the subdivision in the Cumberland County Registry of Deeds and shall submit a copy of the Plan to the Town, with a copy of the receipt for recording.  Filing time extensions of up to two ninety (90) day periods may be granted by the Board with justification provided by the subdivider and accepted by the Board.  Failure to comply with this requirement shall render the subdivision null and void.”  

It was seconded by Phil Lowe.  Motion carried with all in favor.”

There will be further discussion on any other Warrant Article items at the April 8th meeting.  
VI      New Business

        There were no “New Business” items at this meeting.    

VII     Adjournment

Donna Cook made a motion to adjourn at 7:30 p.m.  It was seconded by Tina Vanasse.  Motion carried with all in favor.

Respectfully Submitted,
Maureen F. Scanlon
Administrative Assistant/Deputy Clerk